Top 69 Front office assistant Jobs in Matthews, Nc

Executive Assistant
Forge Search + Consulting —Charlotte, NC
- Overtime
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Dental Front Office Assistant
Carolina Dental —Charlotte, NC
- $18 - $24 an hour
- Part-time
- Dental office
- Medical office experience
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
1d
Receptionist/Administrative Assistant
E.S. Wagner Co., LLC —Charlotte, NC
- $19 - $22 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
8d
Oral Surgery Front Desk Assistant
Friendly Dental Group —Charlotte, NC
- $19 - $23 an hour
- 8 hour shift
- Dental office
- Surgery
- 1 year
- Paid holidays
- Disability insurance
Dental Front Desk Assistant
Friendly Dental Group —Charlotte, NC
- $19 - $23 an hour
- 8 hour shift
- Dental office
- 1 year
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
Administrative - Marketing Assistant
BHHS Carolinas Companies —Charlotte, NC
- $48,000 - $50,000 a year
- Full-time
- Basic math
- Office
- Bachelor's degree
Quick Apply
14d
Admin/Receptionist – Part-Time
The Keith Corporation —Charlotte, NC
- $20 an hour
- Part-time
- Research
- Office
- Travel
Front Desk Receptionist
American Family Care —Charlotte, NC
- Full-time
- Spanish
- Computer literacy
- Pass drug screening
Office Administrative Assistant
Flooring Charlotte Center —Charlotte, NC
- $20 - $22 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
- Referral program
Quick Apply
Corporate Receptionist
CPI Security —Charlotte, NC
- Monday to Friday
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Tuition reimbursement
- Paid time off
Quick Apply
Front Desk Receptionist
Pure Intentions Coffee —Charlotte, NC
- From $18 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
22h
Administrative Assistant
Becker Morgan —Charlotte, NC
- Full-time
- Office
- Finance
- Administrative experience
Quick Apply
Front Desk Receptionist
US Foot & Ankle Specialists —Charlotte, NC
- Microsoft Excel
- Microsoft Outlook
- Sales
- Paid holidays
- Disability insurance
Quick Apply
11d
Administrative Assistant 2
EnergySolutions —Charlotte, NC
- Online Application
- Hybrid work
- Word processing
- Computer literacy
- Mid-level
Quick Apply
2h
Corporate Receptionist
William Douglas Management —Charlotte, NC
- $18 - $22 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Inventory management
Quick Apply
Front Office Coordinator
Mcleod Centers for Wellbeing —Charlotte, NC
- $17.00 - $17.50 an hour
- Full-time
- Bilingual
- HIPAA
- Office
- Paid jury duty
- Paid holidays
Quick Apply
Secretary/Receptionist
New Name Born LLC —Charlotte, NC
- $17 - $19 an hour
- Full-time
- Google Workspace
- Inventory management
- Computer literacy
Quick Apply
Front Desk Receptionist/ Office Support
Trupoint Wellness —Charlotte, NC
- $17 - $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
1d
Front Desk Receptionist
Charlotte Chiropractic and Rehab —Charlotte, NC
- $15 an hour
- Part-time
- Bilingual
- Computer literacy
- Administrative experience
Quick Apply
6h
Front Desk Receptionist/Insurance Coordinator
Carolina Roots Dentistry —Fort Mill, SC
- $18 - $23 an hour
- Full-time
- Dental office
- HIPAA
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
7d

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Executive Assistant

Forge Search + Consulting
Charlotte, NC

Quick Apply

Job Details

Full-time

Qualifications

Microsoft Excel
Microsoft Outlook
Executive administrative support
Employee relationship building
Driver's License
Documentation tools
Associate's degree

Full Job Description

We are partnering with a well-established, family-owned organization in Charlotte, NC to identify a highly organized, proactive, and detail-oriented Executive Assistant. This individual will play a key role in supporting the retail division by providing administrative and operational assistance with the highest level of professionalism, confidentiality, and attention to detail. The ideal candidate is a resourceful self-starter who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in delivering exceptional support to internal teams and external partners.

The Executive Assistant will provide comprehensive administrative support to a team of retail real estate professionals, including coordinating day-to-day operations, managing schedules and communications, preparing client-facing materials, and supporting transaction-related activities. This role requires strong organizational skills, exceptional attention to detail, excellent communication abilities, and the discretion to handle sensitive information while ensuring the team remains organized, efficient, and well-supported.

Key Responsibilities

Administrative & Executive Support

Manage calendars, meetings, travel arrangements, and daily schedules for multiple team members
Prepare correspondence, proposals, presentations, listing agreements, contracts, and other business documents
Coordinate department meetings, client events, luncheons, and market tours, including planning, setup, and follow-up
Prepare and submit expense reports and assist with annual budget planning activities
Maintain records, contact databases, and organizational files
Track expiration dates and renewals for licenses, memberships, passports, certifications, and other important documents
Provide occasional front desk or reception support as needed

Real Estate & Market Research Support

Create market reports, aerial maps, demographic analyses, drive-time studies, and retail market presentations
Utilize mapping and geographic information systems (GIS) tools to identify property information, ownership records, tax data, and market trends
Maintain territory maps highlighting client locations, competitors, retail centers, and key market developments
Assemble materials for real estate committee reviews, site evaluations, and property tours
Conduct research and compile data to support site selection and market analysis efforts

Transaction & Project Coordination

Assist with collecting and organizing documentation required for real estate transactions and project milestones
Coordinate with municipalities, consultants, brokers, attorneys, and vendors to obtain reports, permits, surveys, and related documentation
Manage commission invoicing and maintain accurate transaction records
Coordinate listing information and ensure timely communication with internal marketing teams regarding property promotions and signage needs

Team & Client Support

Develop and maintain strong working relationships with colleagues, clients, vendors, and industry partners
Assist with prospecting efforts, database searches, and client list management
Support special projects and administrative initiatives as needed
Handle confidential business information with discretion and professionalism

Qualifications

Required

Associate degree
Minimum of 5 years of experience in an executive assistant, administrative assistant, or similar support role
Valid driver's license
Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Excellent organizational, time management, and multitasking abilities
Strong written and verbal communication skills
Ability to manage competing priorities and meet deadlines in a fast-paced environment

Preferred

Bachelor's degree
Experience supporting commercial real estate, development, brokerage, or professional services teams
Familiarity with GIS, mapping software, demographic research tools, and commercial real estate databases
Experience with Google Earth, Publisher, Photoshop, or similar design and mapping applications
Notary certification or willingness to obtain one

Key Competencies

Exceptional attention to detail and accuracy
Strong interpersonal and relationship-building skills
High level of discretion and confidentiality
Resourceful problem-solving abilities
Customer-service mindset
Ability to work independently while collaborating effectively with a team
Adaptability and flexibility in a dynamic environment

Position Details

Full-time, on-site position
Monday through Friday schedule
Occasional overtime or weekend support may be required based on business needs
Limited travel may be required

Quick Apply

Refine Your Search

front office assistant jobs in matthews, nc

Executive Assistant

Dental Front Office Assistant

Receptionist/Administrative Assistant

Oral Surgery Front Desk Assistant

Dental Front Desk Assistant

Administrative - Marketing Assistant

Admin/Receptionist – Part-Time

Front Desk Receptionist

Office Administrative Assistant

Corporate Receptionist

Front Desk Receptionist

Administrative Assistant

Front Desk Receptionist

Administrative Assistant 2

Corporate Receptionist

Front Office Coordinator

Secretary/Receptionist

Front Desk Receptionist/ Office Support

Front Desk Receptionist

Front Desk Receptionist/Insurance Coordinator

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