Top 1917 Office assistant Jobs in Maywood Nj

Executive Administrative Assistant to the President & CEO
Vantage Health System, Inc. —Dumont, NJ
- From $27.47 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Front Desk Receptionist
IMPACT ZONE Fitness and Sports Performance —Norwood, NJ
- From $17 an hour
- Part-time
- Customer service
- Microsoft Office
- In-person
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
Interstate Mechanical Services, Inc. —Fort Lee, NJ
- $50,000 - $75,000 a year
- Urgently hiring
- Background check
- Microsoft Excel
- Office
Quick Apply
Billing Clerk / Administrative Assistant
Mental Health Association —West Orange, NJ
- $40,000 a year
- Full-time
- Computer literacy
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
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Administrative Assistant
Classic Auto Body of Paterson —Paterson, NJ
- $17 an hour
- Full-time
- Background check
- Spanish
- Microsoft Excel
- Paid time off
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Office Assistant | Full-Time
L&M Disposal —Lodi, NJ
- Full-time
- Office
- QuickBooks
- Entry level
Office Receptionist
Hekemian & Co., Inc. —Hackensack, NJ
- $20 an hour
- Full-time
- Background check
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
3d
Office Receptionist / Customer Service Representative
Arabica Coffee Company —Garfield, NJ
- From $20 an hour
- Full-time
- Office
- QuickBooks
- Computer skills
- Paid holidays
- Paid time off
Quick Apply
1d
Administrative Assistant
Progressive Spine and Orthopaedics LLC —Englewood, NJ
- $26 - $30 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
Quick Apply
Front Desk/Administrative Assistant
Endocrinology Consultants, PC —Englewood, NJ
- $52,000 - $55,000 a year
- Full-time
- Front desk
- In-person
- Communication skills
- Health savings account
- Health insurance
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4d
Property Management Receptionist
Ania Management —Paterson, NJ
- $20 an hour
- Full-time
- Bilingual
- Microsoft Word
- Google Workspace
- 401(k)
- Paid time off
Quick Apply
Administrative Assistant construction
Gecko Construction Group —Jersey City, NJ
- $30 - $40 an hour
- Full-time
- Bilingual
- Background check
- Google Workspace
- Paid time off
Quick Apply
8d
Secretary II, Social Services
University Hospital, Newark NJ —Newark, NJ
- $26.84 - $28.16 an hour
- Full-time
- Microsoft Excel
- Inventory management
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Accounting Administrative Assistant - Construction
Premier Concrete Systems —Englewood Cliffs, NJ
- $52,000 - $62,000 a year
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
10d
Office Assistant
Prisco Appliance —White Plains, NY
- $20 - $25 an hour
- Email
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Front Desk Receptionist
Primary Services LLC —Paramus, NJ
- Full-time
- In-person
- Entry level
- Paid holidays
- Paid time off
Quick Apply
12d
Administrative Assistant, Research Clinical Trials, Full Time, Day
Valley Health System of Ridgewood NJ —Paramus, NJ
- $25.37 - $31.71 an hour
- Full-time
- Customer service
- Writing skills
- Office
- Commuter assistance
- AD&D insurance
3d
Administrative Assistant
DAVITA —Englewood, NJ
- $18.50 - $29.00 an hour
- Full-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Administrative Assistant - Receptionist
Primary Services LLC —Paramus, NJ
- Full-time
- Computer literacy
- Office
- High school diploma or GED
- Health insurance
- Paid time off
Quick Apply
12d
Staffing Office Assistant, Hospital Operations Resource Center, Part time, Evening
Valley Health System of Ridgewood NJ —Paramus, NJ
- $19.81 - $24.76 an hour
- Part-time
- Hospital
- Computer literacy
- Writing skills
- Commuter assistance
- AD&D insurance

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Executive Administrative Assistant to the President & CEO

Vantage Health System, Inc. -
Dumont, NJ

Quick Apply

Job Details

Full-time
From $27.47 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Executive administrative support
Bachelor's degree

Full Job Description

Reports To: President & CEO

Vantage Health System is seeking a highly organized, professional, and proactive Executive Administrative Assistant to provide direct support to the President & CEO. This position serves as a trusted administrative partner, helping to coordinate executive priorities, manage communications, support Board-related activities, and ensure the efficient operation of the Executive Office.

The ideal candidate will possess exceptional organizational skills, sound judgment, strong attention to detail, and the ability to handle confidential information with discretion and professionalism.

Key Responsibilities

· Provide comprehensive administrative support to the President & CEO.

· Manage executive calendars, scheduling, appointments, meetings, and travel arrangements.

· Coordinate and prepare meeting agendas, reports, presentations, and supporting materials.

· Draft, edit, and distribute correspondence, memoranda, and organizational communications.

· Serve as a liaison between the CEO, Board of Trustees, leadership team, employees, and external stakeholders.

· Coordinate Board and committee meetings, including scheduling, meeting materials, minutes, and follow-up items.

· Maintain confidential records, files, and sensitive organizational information.

· Track projects, deadlines, and action items to ensure timely completion.

· Assist with organizational events, community outreach activities, and special projects.

· Support executive leadership initiatives and organizational priorities as assigned.

· Manage incoming calls, correspondence, and requests directed to the Executive Office.

· Maintain professionalism and confidentiality in all interactions.

Qualifications

· Bachelor's degree required.

· Degree in Business Administration, Communications, Healthcare Administration, Public Administration, or related field preferred.

· Minimum of 3 years of executive administrative support experience, preferably supporting senior executives.

· Experience in a healthcare, behavioral health, nonprofit, or human services organization preferred.

· Experience supporting Boards, committees, or executive leadership teams strongly preferred.

Knowledge, Skills & Abilities

· Exceptional organizational and time-management skills.

· Strong written and verbal communication abilities.

· Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

· Ability to manage multiple priorities and deadlines in a fast-paced environment.

· Strong attention to detail and accuracy.

· Ability to exercise sound judgment and maintain confidentiality.

· Professional demeanor with excellent interpersonal skills.

· Ability to work independently while supporting executive leadership needs.

LANGUAGE SKILLS: Ability to read, analyze, and interpret general health and social services guidelines, technical procedures, or governmental regulations. Ability to write reports, health correspondence and procedure manuals. Ability to effectively present information and respond to questions

WORK COMPLEXITY/INDEPENDENT JUDGEMENT: Work tasks can be straightforward, routine, structured or complex, non-routine, non-structured and guided by established policies and procedures. Independent clinical/administrative judgment is required outside of making basic choice in the selection and application of established methods. The job received frequent, ongoing supervision.

PROBLEM SOLVING: Must be capable of making decisions on routine matters affecting individuals from across the Vantage patient community.

COMMUNICATION INTERACTIONS: information sharing gives and receives information such as options, technical direction, instructions and reporting results.

PATIENT RELATIONSHIPS: Follow through with patient inquiries, requests and complaints. Forward difficult and non-routine inquiries or requests to appropriate level for resolution.

LEADERSHIP RESPONSIBILITIES: May have supervisory or direct people management responsibilities. May provide occasional work guidance, technical advice, and training staff.

AMERICANS WITH DISABILITIES SPECIFICATION: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, stoop, kneel, and use hands and fingers to operate a computer and telephone keyboard reach.

Ability to work in an office environment and occasionally travel to community locations.

Ability to manage multiple tasks simultaneously, prioritize responsibilities, and work under pressure.

Pay: From $27.47 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Education:

Bachelor's (Required)

Experience:

Executive administrative support: 3 years (Required)
healthcare, behavioral health, or nonprofit: 3 years (Preferred)
supporting boards, committees, or executive leadership teams: 3 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in maywood nj

Executive Administrative Assistant to the President & CEO

Front Desk Receptionist

Administrative Assistant

Billing Clerk / Administrative Assistant

Administrative Assistant

Office Assistant | Full-Time

Office Receptionist

Office Receptionist / Customer Service Representative

Administrative Assistant

Front Desk/Administrative Assistant

Property Management Receptionist

Administrative Assistant construction

Secretary II, Social Services

Accounting Administrative Assistant - Construction

Office Assistant

Front Desk Receptionist

Administrative Assistant, Research Clinical Trials, Full Time, Day

Administrative Assistant

Administrative Assistant - Receptionist

Staffing Office Assistant, Hospital Operations Resource Center, Part time, Evening

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