Top 8 Administrative assistant Jobs in Mcalester Ok

Administrative Assistant (McAlester)
PUBLIC STRATEGIES INC —McAlester, OK
- Microsoft Outlook
- Research
- Office
6d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Oklahoma
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
GSO Administrative Assistant (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)
MEC Energy Services, LLC —United States
- Full-time
- Background check
- Microsoft Excel
- Word processing
Quick Apply

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Administrative Assistant (McAlester)

PUBLIC STRATEGIES INC -
McAlester, OK

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Job Details

6 days ago

Qualifications

Microsoft Outlook
Spreadsheets
Research
High school diploma or GED

Full Job Description

Position Summary

The Administrative Assistant is responsible for providing administrative support to the SNAP Employment and Training program. This program is designed to ensure all able-bodied recipients of food benefits through the Oklahoma Department of Human Services are involved in meaningful work related activities which will lead to paid employment and a decreased dependency on assistance programs. Additionally, this professional will contribute to Public Strategies missionhelping systems, organizations and individuals reach their full potential while maximizing their impact on the public goodby building and fostering strong foundational relationships with community service providers and others committed to making a significant, measureable and sustainable difference. Primary responsibilities are to greet all visitors, answer and direct phone calls, coordinate office functions with other departments and maintain accurate referral records.

The Administrative Assistant will provide daily organizational and operational support to team members, create a professional and pleasing environment for clients and potential clients, and will assist in areas that contribute to the long term success of both the program and its participants. This person must demonstrate strong attention to detail, excellent oral and written communication skills, organization, critical thinking, and dependability.

Essential Job Functions

Provide support related to the overall management and daily operations of the program
Produce standard reports from the data management system and perform data entry and data quality assurance checks
Manage office and staff calendars
Produce professional correspondence and documents, spreadsheets for data tracking and reporting, and presentations with quality content for delivery
Create and maintain client referral information
Enter and maintain accurate electronic records
Conduct screening calls with referred clients and assist with scheduling intakes, orientations and assessments
Conduct quality assurance calls with participants and community partners, including employers
Conduct case file reviews as a quality check for key performance indicators
Assist external agencies and the public with information, resources and materials related to the program
Coordinate logistics for on and off-site meetings and events
Answer and direct all incoming calls, taking and delivering messages as appropriate.
Schedule required maintenance for all equipment
Conduct workforce related research and assist with data compilation
Prepare all outgoing mail including scheduling pick-ups and delivering to offsite postal facilities
Manage inventory and order supplies for program staff and events as needed
Assist with other program services and other duties as assigned

Education/Training

Bachelors degree, preferred
High School Diploma or equivalent plus some college required

Experience

Prior experience working in an administrative or receptionist capacity, preferred
Proficiency in Microsoft Office, including but not limited to Excel, Word, PowerPoint and Outlook, required
Experience working with database/management information systems, preferred
Familiarity with workforce development or similar programs, preferred

Special Requirements

Ability to work flexible hours

Essential Physical Requirements

Sufficient mobility and strength to move about the facility. Ability to be mobile throughout the community.

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administrative assistant jobs in mcalester ok

Administrative Assistant (McAlester)

Military Service - U.S. Air National Guard, Administration

GSO Administrative Assistant (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)