Top 92 Administrative assistant Jobs in Mcminnville Or

Coordinator Support
Essential Services LLC —McMinnville, OR
- $4,200 a month
- Full-time
- Background check
- Sales
- Mid-level
- Mileage reimbursement
- Health insurance
Quick Apply
9d
Administrative Assistant
Marion County, OR —Salem, OR
- $28.11 - $37.70 an hour
- Overtime
- Oracle
- Mid-level
- Office
- Continuing education credits
- Loan forgiveness
2d
Office Specialist 2 297-07-26
Northwest Senior and Disability Services —Keizer, OR
- $3,468 - $4,647 a month
- Full-time
- Background check
- Clean driving record
- Word processing
- Paid holidays
- Disability insurance
Receptionist - State Farm Agent Team Member
Mark Marshall - State Farm Agent —McMinnville, OR
- $48,000 - $70,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant
Wilson Construction Co. —Woodburn, OR
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Administrative Support - Mcminnville #202
Les Schwab Tire Centers —McMinnville, OR
- $16.50 - $26.45 an hour
- Full-time
- Driver's License
- Driving
- Entry level
- Disability insurance
- Health insurance
Quick Apply
Human Resources Admin Assistant
Elk Creek Forest Products —McMinnville, OR
- $21 - $28 an hour
- Full-time
- Spanish
- English
- Office
- Health savings account
- Health insurance
Quick Apply
12d
Accounting Assistant II
Washington County, OR —Hillsboro, OR
- $27.65 - $33.59 an hour
- Email
- Hybrid work
- Writing skills
- Basic math
- Pass drug screening
- Wellness program
3d
Lease Admin Coordinator II - REMOTE
Ryder System —Salem, OR
- $18.25 - $18.50 an hour
- Remote
- Research
- Mid-level
- High school diploma or GED
- Disability insurance
- Health insurance
14d
Warehouse Office Support
Home Depot —Salem, OR
- Entry level
CONFIDENTIAL ADMINISTRATIVE ASSISTANT/BOOKKEEPER
RESOURCE CONNECTIONS OF OREGON —Salem, OR
- $29.88 - $39.17 an hour
- Evening shift
- Clean driving record
- Microsoft Excel
- Computer literacy
- Disability insurance
- Health insurance
Executive Support Specialist - Division of Child Support
Department of Justice —Salem, OR
- $4,023 - $5,371 a month
- Online Application
- Hybrid work
- Microsoft Outlook
- Word processing
- Mid-level
- Paid holidays
- Dental insurance
3d
Administrative Assistant, Hospitality and Connection
Grounded Hospitality —Carlton, OR
- Weekends as needed
- Google Workspace
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
EXECUTIVE ADMINISTRATIVE ASSISTANT
PRATUM CO-OP —Salem, OR
- $68,000 - $80,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- Mid-level
Quick Apply
Senior Administrative Assistant
Agility Robotics —Salem, OR
- $81,000 - $106,000 a year
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Quick Apply
Administrative Support Specialist - Part time
City of Hillsboro Oregon —Hillsboro, OR
- $27.60 - $36.31 an hour
- Part-time
- Clean driving record
- Research
- Mid-level
9d
Executive Assistant to CEO
Forinno, LLC —Newberg, OR
- $29 - $37 an hour
- Part-time
- Microsoft Word
- Background check
- 18 years or older
- Paid time off
- Retirement plan
Quick Apply
5d
Administrative Coordinator
Nutrien Ag Solutions, Inc —Rickreall, OR
- Full-time
- Background check
- Computer literacy
- Office
4d
Administrative Specialist 2 – Lottery Security Section
Oregon State Department of Police —Salem, OR
- $4,308 - $5,984 a month
- Full-time
- Research
- Mid-level
- Office
3d
Administrative and Project Assistant
Bryant Christie Inc. —Salem, OR
- $50,000 - $60,000 a year
- Full-time
- Computer literacy
- Office
- Organizational skills
- Health insurance
- Dental insurance

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Coordinator Support

Essential Services LLC -
McMinnville, OR

Quick Apply

Job Details

Full-time
$4,200 a month
9 days ago

Benefits

Mileage reimbursement
Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Confidential information handling
Phone communication
Office phone management

Full Job Description

Description:

Who We Are

At Essential Services LLC, we are more than a provider agency. We empower individuals with intellectual and developmental disabilities by connecting them with qualified Direct Support Professionals (DSPs) who provide personalized, in-home and community-based support.

Our Coordinator Support role helps keep the Service Coordinating Department running efficiently by supporting scheduling, communication, training coordination, documentation, and day-to-day administrative needs.

About the Role

This is a full-time, in-office position, Monday through Friday from 9:00 AM to 5:00 PM.

As a Coordinator Support, you will provide administrative and operational support to the Service Coordinating Department. You will assist with scheduling and shift coverage, communicate with DSPs, coordinate trainings, maintain accurate records, track follow-ups, and help ensure day-to-day tasks are completed efficiently.

This role requires someone who is organized, responsive, and comfortable communicating with people throughout the day. You should be able to work with a sense of urgency, manage competing priorities, and adapt quickly when needs change. Your support will help Service Coordinators stay organized and ensure important scheduling, administrative, and follow-up needs are handled consistently.

Key Responsibilities

1. Scheduling and Shift Coverage

Assist with filling open and vacant DSP shifts
Contact DSPs regarding availability and shift opportunities
Follow up on coverage needs and communicate schedule changes
Update and maintain accurate scheduling information in Aaniie
Support Service Coordinators with schedule confirmations and changes

2. Administrative Support

Provide day-to-day administrative support to Service Coordinators
Assist with data entry, document preparation, and record maintenance
Maintain organized and accurate client and DSP information
Enter and update information in systems such as Monday.com and Paylocity
Respond to and route incoming calls, messages, and department inquiries

3. Training Coordination

Schedule PBSP and Nursing Delegation trainings for DSPs
Communicate training dates, requirements, and updates
Track required trainings and completion status
Report completed training hours to the Training Supervisor for DSP compensation

4. Client and DSP Support

Assist with scheduling and tracking quarterly client check-ins
Follow up with clients and DSPs regarding outstanding needs or requests
Track service updates and action items
Communicate concerns or service gaps to the appropriate Service Coordinator

5. Task and Workflow Support

Track departmental tasks, deadlines, and follow-ups
Follow up on outstanding action items to support timely completion
Help Service Coordinators manage changing priorities and time-sensitive needs
Maintain clear communication to ensure important information does not get missed

6. Communication and Collaboration

Maintain professional communication with DSPs, clients, Service Coordinators, and internal teams
Coordinate with Human Resources, Referrals, Payroll, Training, and leadership as needed
Provide timely updates regarding scheduling, training, and outstanding tasks
Maintain confidentiality when handling client and employee information

What We Offer

$4,200/month salary with an evaluation at 90 days
Medical, Dental, and Vision insurance
401(k) with annual pay increases
Paid Time Off and Sick Time
Mileage reimbursement at company events
A workplace that values accuracy, accountability, and continuous improvement

Ready to Join Us?

If you enjoy a role where every day is different and you’re at your best when coordinating, communicating, and getting things done, we’d love to hear from you!

Requirements:

Qualifications

Must be at least 21 years of age
Strong verbal and written communication skills
Strong organizational skills with the ability to manage multiple tasks and follow-ups
Ability to work efficiently and adapt to changing priorities
Strong attention to detail and accuracy
Comfortable communicating by phone and following up with staff
Comfortable learning and working across multiple software systems
Ability to handle confidential information professionally
Must meet required DHS background check requirements

Preferred Qualifications

Experience in scheduling, staffing, office administration, sales, customer service, or a similar role
Experience coordinating schedules or filling open shifts
Experience working in a fast-paced office environment
Experience with scheduling, HR, CRM, or task-management software
Experience managing records, documentation, or data entry

Quick Apply

Refine Your Search

administrative assistant jobs in mcminnville or

Coordinator Support

Administrative Assistant

Office Specialist 2 297-07-26

Receptionist - State Farm Agent Team Member

Administrative Assistant

Administrative Support - Mcminnville #202

Human Resources Admin Assistant

Accounting Assistant II

Lease Admin Coordinator II - REMOTE

Warehouse Office Support

CONFIDENTIAL ADMINISTRATIVE ASSISTANT/BOOKKEEPER

Executive Support Specialist - Division of Child Support

Administrative Assistant, Hospitality and Connection

EXECUTIVE ADMINISTRATIVE ASSISTANT

Senior Administrative Assistant

Administrative Support Specialist - Part time

Executive Assistant to CEO

Administrative Coordinator

Administrative Specialist 2 – Lottery Security Section

Administrative and Project Assistant

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