Promise Development Corporation
Accounts Payable/Accounts Receivable (AP/AR) Clerk
Job Description
Position Summary
The Accounts Payable/Accounts Receivable (AP/AR) Clerk is responsible for processing and
maintaining accurate financial records related to non-grant-funded projects and organizational
operations. This position supports the Finance Department by managing accounts payable and
receivable functions, preparing financial reports, maintaining vendor records, and ensuring
compliance with organizational policies and accounting standards.
Essential Duties and Responsibilities
Accounts Payable
- Process invoices for payment related to non-grant-funded projects and operational
expenses.
- Verify invoice accuracy, coding, approvals, and supporting documentation.
- Maintain vendor files and resolve discrepancies with vendors in a timely manner.
- Monitor accounts payable aging and ensure timely payment of obligations.
- Reconcile vendor statements and investigate outstanding balances.
- Maintain and monitor expenses in housing software.
Accounts Receivable
- Record incoming payments and apply them accurately in QuickBooks.
- Reconcile receivables and follow up on accounts.
- Prepare monthly rent roll report for accurate collection of rental payments.
- Prepare accounts receivable aging reports.
Financial Reporting
- Prepare weekly, monthly, quarterly, and annual financial reports for non-grant-funded
projects.
- Assist with account reconciliations and month-end closing activities.
- Maintain accurate financial records and supporting documentation.
- Generate financial reports for management review and budget monitoring.
- Assist with annual audits by providing requested documentation and schedules.Recordkeeping and Compliance
- Maintain organized financial files in accordance with organizational record retention
policies.
- Ensure compliance with Generally Accepted Accounting Principles (GAAP), internal
controls, and organizational policies.
- Protect confidential financial information and maintain data integrity.
- Assist in developing and improving accounting procedures and workflows.
Administrative Support
- Respond to vendor and internal staff inquiries regarding invoices.
- Assist with budget tracking for non-grant-funded projects.
- Provide administrative support to the Finance Department as needed.
- Perform other duties as assigned.
Required Qualifications
- Associate degree in Accounting, Finance, Business Administration, or related field
preferred; equivalent experience may be considered.
- Minimum of two (2) years of experience in accounts payable, accounts receivable, or
general accounting.
- Experience preparing financial reports and account reconciliations.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Experience with accounting software (such as QuickBooks, Yardi, or similar financial
systems).
- Strong mathematical, organizational, and analytical skills.
- Excellent attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Strong written and verbal communication skills.
Preferred Qualifications
- Experience working in a nonprofit, government, or public sector organization.
- Knowledge of internal controls and financial compliance requirements.
- Knowledge of property management accounting.
- Experience supporting financial audits.
Knowledge, Skills, and Abilities
- Knowledge of accounts payable and accounts receivable principles.
- Understanding of financial reporting and general ledger processes.
- Ability to analyze financial information and resolve discrepancies.
- Ability to maintain confidentiality and exercise sound judgment.
- Strong customer service and interpersonal skills.
- Ability to work independently and collaboratively within a team.Physical Requirements
- Prolonged periods of sitting and working at a computer.
- Ability to occasionally lift up to 20 pounds.
- Manual dexterity required for computer and office equipment operation.
Work Environment
- Full-Time Position
- Primarily office-based with standard business hours.
- Occasional extended work hours maybe required.
Reports To
Finance Manager
FLSA Status
Non-Exempt
Pay: From $21.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
