Top 493 Office assistant Jobs in Mesa, Az

Administrative Assistant
Confidential —Tempe, AZ
- $65,000 - $75,000 a year
- Full-time
- Background check
- Microsoft Outlook
- 5 years
- Health savings account
- Health insurance
Quick Apply
14d
Front Office Assistant for busy Substance Use Outpatient Clinic
New Hope Behavioral Health Center —Mesa, AZ
- $18 an hour
- Full-time
- Addiction Medicine
- HIPAA
- High school diploma or GED
- Free parking
- Paid training
Quick Apply
14h
Office Assistant
Goodman's Landscape Maintenance, LLC —Phoenix, AZ
- $23 - $28 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
13h
Part-Time Receptionist
Earnhardt Auto Centers —Scottsdale, AZ
- Part-time
- 18 years or older
- Clean driving record
- Dealership
Quick Apply
Administrative Assistant
GRAYWOLF INTEGRATED CONSTRUCTION COMPANY —Mesa, AZ
- Full-time
- Oracle
- Microsoft Outlook
- Office
Quick Apply
Front Office Receptionist
Grayhawk Prosthodontics —Scottsdale, AZ
- $24 - $28 an hour
- Full-time
- Computer literacy
- Office
- Organizational skills
- 401(k)
- Paid time off
Quick Apply
Administrative Assistant II - Public Works
Town of Gilbert —Gilbert, AZ
- $22.94 - $33.26 an hour
- Overtime
- Customer service
- Mid-level
- Office
- Disability insurance
- Health insurance
1d
Front Desk Receptionist
Triton Medical Solutions —Mesa, AZ
- Full-time
- Bilingual
- No experience needed
- Research
- Health insurance
- Dental insurance
Quick Apply
Receptionist/Office Clerical
Durfee Law Group —Mesa, AZ
- Full-time
- Computer literacy
- Typing
- Communication skills
- Health insurance
Quick Apply
Administrative Assistant
Siemens —Tempe, AZ
- $45,410 - $77,846 a year
- Full-time
- Word processing
- Office
- 3 years
7d
Project Coordinator/Office Assistant
Craft Homes LLC —Mesa, AZ
- $24.61 - $29.63 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Health insurance
Quick Apply
2d
Front Desk Receptionist
Surgery Center of Arizona —Mesa, AZ
- From $19 an hour
- Full-time
- HIPAA
- Organizational skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
Receptionist - 12 Month Full Time
East Valley Institute of Technology —Mesa, AZ
- $21.48 - $25.00 an hour
- Full-time
- School experience
- High school diploma or GED
- Trade school
- Health savings account
- Disability insurance
7d
Front Desk Receptionist and Office Coordinator
Brain Solutions PLLC —Mesa, AZ
- $20.50 - $28.00 an hour
- Part-time
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
9d
Front Desk Receptionist
360 Community Management —Phoenix, AZ
- $20 - $23 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
3d
Receptionist (PT)
Bark Avenue Animal Hospital —Mesa, AZ
- $20 an hour
- Part-time
- Organizational skills
- Communication skills
- Entry level
- Disability insurance
- Health insurance
Quick Apply
10d
Part-Time Office Administrator / Customer Service Representative
TruBlue Home Service Ally —Phoenix, AZ
- $22 - $25 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
- Paid training
- Opportunities for advancement
Quick Apply
8d
Receptionist - Groves
Centerwell —Mesa, AZ
- $38,000 - $45,800 a year
- Full-time
- Spanish
- English
- High school diploma or GED
- Paid parental leave
- Paid holidays
7d
Receptionist
Power Road Animal Hospital —Mesa, AZ
- $17.00 - $21.50 an hour
- Weekends as needed
- Urgent Care
- Organizational skills
- Acute care experience
- Disability insurance
- Health insurance
Quick Apply
13d
Receptionist - State Farm Agent Team Member
Tammy White - State Farm Agent —Chandler, AZ
- $65,000 - $80,000 a year
- Full-time
- Office
- Children
- Communication skills
- Health insurance
- Paid time off
Quick Apply

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Administrative Assistant

Confidential
Tempe, AZ

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year
14 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Optimizing workflow processes
Computer operation
Customer communication
Confidential information handling
Microsoft Outlook
Expense management
Executive administrative support
Driver's License
Bachelor's degree
Continuous improvement
Attention to detail
Calendar management
Microsoft Teams
SharePoint
Productivity software
Guest services
Policy document drafting
Cross-functional collaboration
Time management

Full Job Description

Job summary:

Under limited direction, the Administrative Assistant is the first point of contact for visitors, providing positive and professional experience while supporting front-office and administrative support to ensure smooth daily office operation.

Primary responsibilities:

· Greet visitors, customers, vendors, or inspectors/auditors in a courteous and professional manner

· Manage visitor sign-in and the appropriate visitor escort within the building

· Manage badges and meeting room coordination

· Handle incoming and outgoing mail

· Maintain organization chart

· Provide administrative support to senior leaders as needed, including booking travel, scheduling meetings, processing expense reports, and managing daily calendars

· Schedule interviews with managers and candidates

· Order food as needed for Tempe / Olive Branch distribution centers

· Coordinate leadership Coffee Chat sessions

· Manage C.A.R.E. Recognition Award program

· Maintain office and kitchen supplies, placing orders as needed

· Order business cards as needed

· Assist with special projects and cross-functional tasks, as needed

· Perform all assigned duties in compliance with internal SOPs and regulations; bring any compliance issues to the attention of management

Required competencies, knowledge, skills, and abilities:

· Office-based role (Tempe, AZ) five days/week

· Dependable, proactive, and adaptable

· Excellent interpersonal skills, including the ability to communicate effectively in both oral and written formats with customers, employees, and vendors at all levels

· Advanced computer skills, particularly Microsoft Office (O365), and the ability to learn other software quickly

· Excellent time management skills with a proven ability to meet deadlines

· Ability to organize, prioritize, and deliver results with a variable workload and multiple priorities, paying close attention to detail with minimal supervision

· Skilled and able to thrive in a fast-paced, rapidly changing environment

· Must provide high levels of customer service and work effectively with all levels of staff and management

· Ability to collaborate with others to identify inefficiencies and process improvements

· Proven ability to handle confidential information with discretion and tact

· Ability to work independently and as an active participant in a team environment

· Must possess the skills and abilities to successfully perform all assigned duties and responsibilities

· Must be able to pass a drug test and background check aligned with state and federal laws and regulations

Required certifications, licenses, education, and experience:

· Prior experience as an Administrative Assistant

· 5-7 years related experience

· Valid in–state driver’s license

· Commissioned Arizona notary or willing to obtain commission

Preferred education, competencies, knowledge, skills, and abilities:

· Bachelor's Degree in related area or equivalent combination of education and experience

· Previous experience with a pharmaceutical, healthcare, or logistics company

Physical demands and work environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

· Prolonged periods sitting at a desk and working on a computer and/or phone

· Visual acuity to accurately read small print in contracts, RFPs, and other documents

· Ability to stand, walk, bend, squat, stretch, kneel, reach, grasp, and pinch

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, gender, marital status, national origin, ancestry, disability, genetic information, medical condition, military/veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected by law.

Pay: $65,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Tuition reimbursement
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in mesa, az

Administrative Assistant

Front Office Assistant for busy Substance Use Outpatient Clinic

Office Assistant

Part-Time Receptionist

Administrative Assistant

Front Office Receptionist

Administrative Assistant II - Public Works

Front Desk Receptionist

Receptionist/Office Clerical

Administrative Assistant

Project Coordinator/Office Assistant

Front Desk Receptionist

Receptionist - 12 Month Full Time

Front Desk Receptionist and Office Coordinator

Front Desk Receptionist

Receptionist (PT)

Part-Time Office Administrator / Customer Service Representative

Receptionist - Groves

Receptionist

Receptionist - State Farm Agent Team Member

I want to receive the latest job alert for office assistant in mesa, az

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