Top 131 executive administrator Jobs in miami, fl

Chief of Staff
Brows N Brows —Hallandale Beach, FL
- From $60,000 a year
- Weekends as needed
- Hybrid work
- Google Workspace
- 3 years
- Organizational skills
Quick Apply
2d
Vice President of Operations
HV Talent Group —Doral, FL
- $200,000 - $300,000 a year
- Full-time
- Construction site
- Office
- Travel
- Health insurance
- Dental insurance
Quick Apply
Executive Director
Happy to Help Caregiving —Miami, FL
- From $80,000 a year
- Weekends as needed
- Background check
- Pass drug screening
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
Chief Financial Officer - Hybrid
United Way Miami Inc —Miami, FL
- Full-time
- Hybrid work
- Microsoft Excel
- CPA
- Finance
- Wellness program
- AD&D insurance
Quick Apply
Executive Office Administrator
Jackson Health —Miami, FL
- Full-time
- 5 years
- Research
- Office
Quick Apply
11d
Executive Operations Administrator
The University of St. Augustine for Health Sciences —Miami, FL
- $79,300 - $111,510 a year
- Weekends as needed
- Microsoft Word
- School experience
- Microsoft Outlook
- Paid holidays
- Disability insurance
Executive Director - US
Keep A Child Alive —Miami, FL
- $130,000 - $150,000 a year
- Remote
- Continuous improvement
- Critical & Intensive Care
- Children
Quick Apply
Chief Executive Officer (CEO)
CMR Recruiting —South Florida, FL
- Full-time
- Bachelor's degree
- Senior level
- Master of Business Administration
Quick Apply
Director Travel - Interval International
Interval Corporate Office Sunset —Miami, FL
- Full-time
- Microsoft Excel
- Marketing
- Computer literacy
6d
Executive Assistant
University of Miami —Miami, FL
- Full-time
- Microsoft Outlook
- 5 years
- Office
- Health insurance
- Dental insurance
10d
Administrator, People Experience (Paisly)
JetBlue Airways Corporation —Dania Beach, FL
- Background check
- Microsoft Outlook
- Customer service
Executive Assistant
Mount Sinai Medical Center - Florida —Miami, FL
- Full-time
- 5 years
- Mid-level
- Office
- Wellness program
- Disability insurance
Quick Apply
Chief Information Officer
Health System One —Miami, FL
- $250,000 - $300,000 a year
- Full-time
- Remote
- Computer science
- Computer Science
- HIPAA
- Adoption assistance
4d
Contractor Administrator/Executive Assistant, Administration Department, Full Time, Day Shift, Job ID#1758238
Palmetto General Hospital —Hialeah, FL
- Full-time
- Hospital
- Writing skills
- Mid-level
Assistant to the Executive Dean
Barry University —Miami Shores, FL
- Full-time
- Classroom
- Mid-level
- Office
- Health insurance
- Dental insurance
Chief Operating Officer, Baptist Hospital of Miami
Baptist Hospital of Miami —Miami, FL
- Full-time
- Master's degree
- Operating room
- Neurology
- Wellness program
- Health insurance
EXECUTIVE ASSISTANT TO THE VP OF ADVANCEMENT
FLORIDA MEMORIAL UNIVERSITY INC —Miami Gardens, FL
- Full-time
- Research
- Mid-level
- Master's degree
Quick Apply
9d
Office Administrator
O & P Clinics of America ( Orthotic & Prosthetic Clinics of America ) —Miami, FL
- $18 - $19 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Director of Operations
Museum of Contemporary Art North Miami —North Miami, FL
- From $110,000 a year
- Weekends as needed
- Background check
- Spanish
- 7 years
- Health insurance
- Dental insurance
Quick Apply
Assistant Town Manager
Town Of Pembroke Park —Pembroke Park, FL
- $145,000 - $165,000 a year
- Full-time
- Customer service
- Research
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply

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executive administrator jobs near miami, fl

Chief of Staff

Brows N Brows
Hallandale Beach, FL

Quick Apply

Job Details

Full-time
From $60,000 a year
2 days ago

Qualifications

Google Workspace
Operational analysis
Confidential information handling
Expense management
Executive administrative support
Asana
Attention to detail
Organizational skills
Managing projects
Productivity software

Full Job Description

About the Role

We are seeking a highly organized, proactive, and execution-focused Chief of Staff to serve as the right hand to a serial entrepreneur overseeing multiple businesses and investments.

This is not a traditional administrative role. The ideal candidate will act as a strategic partner, project manager, accountability leader, and operational quarterback responsible for helping drive initiatives from idea to execution.

The Chief of Staff will work directly with ownership to ensure priorities are moving forward, teams remain accountable, projects stay organized, and business objectives are achieved.

If you thrive in fast-paced environments, enjoy solving problems, love creating order from chaos, and have exceptional follow-through, we want to hear from you.

Key ResponsibilitiesExecutive Support & Strategic Coordination

Serve as the primary liaison between ownership and leadership teams
Manage calendars, scheduling, and strategic meetings
Prepare agendas, meeting notes, and action item follow-up
Ensure initiatives are executed and deadlines are met
Prioritize projects and business objectives on behalf of ownership
Assist with decision-making preparation through research and analysis

Project & Operations Management

Coordinate projects across multiple businesses simultaneously
Monitor progress and ensure accountability across departments
Track deliverables and deadlines
Create and maintain operational systems and workflows
Identify bottlenecks and propose solutions
Ensure follow-through on all critical initiatives

Reporting & KPI Management

Track and monitor key performance indicators (KPIs)
Generate weekly, monthly, and quarterly reports
Analyze operational and financial performance metrics
Present findings and recommendations to ownership
Maintain dashboards and business performance tracking systems

Financial & Administrative Oversight

Assist with budgets and expense tracking
Coordinate with bookkeepers, CPAs, attorneys, and external advisors
Conduct preliminary reviews of contracts, agreements, and business documents before legal review
Organize and maintain important business records and documentation

Team Coordination

Act as a central point of communication between leadership teams
Coordinate meetings and communication across multiple companies
Hold managers accountable to goals, timelines, and deliverables
Support hiring, onboarding, and special projects as needed

QualificationsRequired

3+ years of experience as a Chief of Staff, Executive Assistant, Operations Manager, Project Manager, or similar role
Exceptional organizational skills
Strong written and verbal communication skills
Ability to manage multiple priorities simultaneously
Excellent follow-through and attention to detail
Strong problem-solving abilities
High level of discretion and confidentiality
Proficiency with Google Workspace, Microsoft Office, and project management tools

Preferred

Experience supporting founders, CEOs, or entrepreneurs
Experience working with multiple businesses or business units
Financial reporting or budgeting experience
Contract review and business administration experience
Familiarity with AI tools, automation platforms, and operational systems

Ideal Candidate Traits

Extremely organized
Proactive rather than reactive
Strong work ethic
Resourceful and solution-oriented
Comfortable holding others accountable
Thrives in fast-paced environments
Highly professional and trustworthy
Emotionally intelligent
Able to anticipate needs before they arise
Understands the difference between supporting leadership and trying to lead it

Schedule & Work Environment

Hybrid and flexible work environment
Occasional in-person meetings in Miami
Some evening or weekend availability may be required based on business needs
Opportunity for growth as responsibilities expand

Why Join Us?

This role offers a unique opportunity to work directly alongside a successful entrepreneur and gain exposure to multiple industries, business operations, strategic planning, leadership, finance, and growth initiatives.

The right candidate will become an indispensable partner in helping scale and support a growing portfolio of businesses.

Pay: From $60,000.00 per year

Work Location: Hybrid remote in Hallandale Beach, FL 33009

Quick Apply

Refine Your Search

executive administrator jobs in miami, fl

Chief of Staff

Vice President of Operations

Executive Director

Chief Financial Officer - Hybrid

Executive Office Administrator

Executive Operations Administrator

Executive Director - US

Chief Executive Officer (CEO)

Director Travel - Interval International

Executive Assistant

Administrator, People Experience (Paisly)

Executive Assistant

Chief Information Officer

Contractor Administrator/Executive Assistant, Administration Department, Full Time, Day Shift, Job ID#1758238

Assistant to the Executive Dean

Chief Operating Officer, Baptist Hospital of Miami

EXECUTIVE ASSISTANT TO THE VP OF ADVANCEMENT

Office Administrator

Director of Operations

Assistant Town Manager

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