Executive Operations Administrator
Provider Network Solutions LLC —Miami, FL
- $55,000 - $60,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
Quick Apply
6d
Teacher Assistant- Montessori School
Alexander Montessori School —Miami, FL
- $15 - $18 an hour
- Full-time
- Background check
- School experience
- Classroom
- Health savings account
- Health insurance
Quick Apply
11d
Assistant Planner
City of Hollywood, FL —Hollywood, FL
- $28.19 - $31.50 an hour
- Full-time
- Background check
- Clean driving record
- Writing skills
- Wellness program
- Paid holidays
6d
Assistant Coordinator
Carnival Cruise Line —Miami, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Employee stock purchase plan
- Paid holidays
Medical Assistant
Community Medical Group —Miami, FL
- $20 an hour
- Full-time
- Spanish
- Writing skills
- HIPAA
Quick Apply
9d
Program Assistant - Herbert Wertheim College of Medicine
Florida International University —Miami, FL
- $35,000 - $36,000 a year
- Online Application
- 5 years
- Mid-level
- Administrative experience
5d
Temporary Office Assistant (CAPS)
Florida International University —Miami, FL
- $18 - $20 an hour
- Temporary
- Office
- High school diploma or GED
- University
- Dental insurance
- Tuition reimbursement
Executive Assistant
University of Miami —Miami, FL
- Temporary
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Executive Operations Administrator
The University of St. Augustine for Health Sciences —Miami, FL
- $79,300 - $111,510 a year
- Weekends as needed
- Microsoft Word
- School experience
- Microsoft Outlook
- Paid holidays
- Disability insurance
Sr. Administrative Assistant (A)
University of Miami —Coral Gables, FL
- Full-time
- Microsoft Word
- 5 years
- Mid-level
Sr. Administrative Assistant - Pediatrics
University of Miami —Miami, FL
- Full-time
- Surgery
- Mid-level
- Office
- Health insurance
- Dental insurance
Administrator, Specialty Leasing
Simon Property Group —Miami, FL
- Full-time
- Microsoft Excel
- Merchandising
- Mid-level
7d
Program Coordinator
University of Miami —Coral Gables, FL
- Full-time
- Research
- Mid-level
- University
Front Desk Receptionist
Vativo RX, LLC. —Miami, FL
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
ASSISTANT DEAN OF STUDENTS
FLORIDA MEMORIAL UNIVERSITY INC —Miami Gardens, FL
- Weekends as needed
- 7 years
- Customer service
- Residential
Quick Apply
INSTRUCTIONAL ASSISTANT
Broward County Public Schools —Hollywood, FL
- $15.84 - $22.51 an hour
- Bilingual
- Classroom
- High school diploma or GED
1d
Administrative Assistant - FT
Jack & Jill Children's Center, Inc —Fort Lauderdale, FL
- From $18 an hour
- Full-time
- Background check
- CPR Certification
- Office
- Paid holidays
- Health insurance
Quick Apply
INSTRUCTIONAL ASSISTANT (PART-TIME)
Broward County Public Schools —Fort Lauderdale, FL
- $15.84 - $22.51 an hour
- Part-time
- Bilingual
- Classroom
- High school diploma or GED
9h
Medical Assistant
Florida International University —Miami, FL
- $36,000 - $37,500 a year
- Online Application
- Background check
- CPR Certification
- OSHA
CLASSROOM ASSISTANT, K-12 ESE (PART-TIME/GRANT)
Broward County Public Schools —Hollywood, FL
- $15.84 - $22.51 an hour
- Part-time
- Classroom
- High school diploma or GED
- Computer skills
5d

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Executive Operations Administrator

Provider Network Solutions LLC -
Miami, FL

Quick Apply

Job Details

Full-time
$55,000 - $60,000 a year
6 days ago

Qualifications

Budget management
Finance
Writing skills
Clerical experience
Productivity software
Budget tracking

Full Job Description

Description:

Position Summary

Maintains and supports office services by organizing office operations and procedures, overseeing administrative functions, and coordinating facilities and vendor relationships. Provides executive assistant support to the assigned executives, including calendar management, scheduling, and meeting coordination. Also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment.

Duties and Responsibilities

Provide executive administrative support to the assigned executives, including calendar management, appointment prioritization, scheduling conflict resolution, and meeting logistics coordination (conference rooms, virtual links, and meeting materials). Maintain and update budget tracking spreadsheets for expenses charged to the assigned executive’s corporate card.
Serve as the primary liaison with Property Manager and Building Engineers; coordinate maintenance request office repairs, access requests, and building related projects; and communicate facility updates to staff as needed.
Ensures the office environment is consistently clean, professional and well-maintained; coordinate vendor services for carpet cleaning, fixture work, and non-building maintenance as needed.
Oversee the Office Associate in delivering professional internal and external communications and maintaining front desk/reception operations; provide direct coverage during absences.
Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
Monitor and manage the procurement of office supplies, furniture, and equipment in accordance with company purchasing policies and budgetary guidelines
Oversee vendor contracts and service agreements.
Document and maintain office operations procedures to ensure consistency and operational continuity.
Assist Human Resources with any administrative functions and support special department projects as needed.
Maintains inventory of all office & kitchen supplies.
Support Finance with expense reporting and budget monitoring.
Partner with IT & Programming to manage purchasing, renewals, and payment processing for hardware, software subscriptions, licenses, and technology services in accordance with operational policies.
Support project management activities by assisting with the coordination, tracking, and reporting of assigned projects, including monitoring progress, updating documentation, and communicating status updates to stakeholders.

Requirements:

Knowledge

Associates degree preferred; 2-3 year minimum of secretarial experience

Skills

Must possess clerical skills, reporting skills, administrative writing skills, Microsoft Office skills. Must also be organized and proficient at managing processes, analyzing Information, problem solving, supply management, inventory control, time management, collaboration skills, personal effectiveness/credibility, flexibility, technical capacity, stress management/composure and verbal communication. Must also be cost consciousness and manage a budget

Quick Apply

Refine Your Search

program administrator/assistant jobs in miami, fl

Executive Operations Administrator

Teacher Assistant- Montessori School

Assistant Planner

Assistant Coordinator

Medical Assistant

Program Assistant - Herbert Wertheim College of Medicine

Temporary Office Assistant (CAPS)

Executive Assistant

Executive Operations Administrator

Sr. Administrative Assistant (A)

Sr. Administrative Assistant - Pediatrics

Administrator, Specialty Leasing

Program Coordinator

Front Desk Receptionist

ASSISTANT DEAN OF STUDENTS

INSTRUCTIONAL ASSISTANT

Administrative Assistant - FT

INSTRUCTIONAL ASSISTANT (PART-TIME)

Medical Assistant

CLASSROOM ASSISTANT, K-12 ESE (PART-TIME/GRANT)

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