Top 31 Personal assistant private family Jobs in Miami Fl

Executive Personal Assistant
MAHLER PRIVATE STAFFING —Coconut Grove, FL
- $150,000 - $160,000 a year
- Full-time
- Hybrid work
- 7 years
- Research
- Office
- Dental insurance
- Paid time off
House Manager & Personal Assistant
Sage Haus —Miami Shores, FL
- $40 - $45 an hour
- Part-time
- Background check
- Research
- Mid-level
- Mileage reimbursement
- Pet insurance
Quick Apply
Administrative Personal Assistant
Jacob & Co. —Miami, FL
- $75,000 - $85,000 a year
- Weekends as needed
- Research
- Mid-level
- Office
Quick Apply
8d
Personal Assistant to CEO
Trivium —Miami Gardens, FL
- $70,000 - $90,000 a year
- Extended hours
- Serving
- Hospitality
- Clean driving record
Quick Apply
6d
Nanny, infant care
Elite Household HR —Coral Gables, FL
- $28 - $35 an hour
- Full-time
- Background check
- CPR Certification
- Clean driving record
- Paid time off
Quick Apply
3d
Executive Personal Assistant Required (Miami FL)
Lily Pond Services —Miami, FL
- Full-time
- Mid-level
- Office
- Residential
- Paid holidays
- Health insurance
Personal Assistant & Household Operations Coordinator
GameStop —Miami, FL
- Weekends as needed
- Google Workspace
- Mid-level
- Budgeting
Quick Apply
Private Family Cook
Faena Hotels and Residences LLC —Miami Beach, FL
- Part-time
- Mid-level
- Residential
- Organizational skills
Quick Apply
9d
Executive Housekeeper Required ( Sunset Island, Miami Beach)
Lily Pond Services —Miami, FL
- Overtime
- 5 years
- English
- Residential
- Health insurance
Live-in Weekend Nanny (Miami, FL)
Lily Pond Services —Miami, FL
- Full-time
- CPR Certification
- Clean driving record
- English
Nanny Opening (Miami, FL)
Lily Pond Services —Miami, FL
- Full-time
- CPR Certification
- English
- Driver's License
Live-In Housekeeper / Cook – Private Family in Miami, FL
Lily Pond Services —Miami, FL
- Weekends as needed
- Hospitality
- Clean driving record
- 5 years
Executive & Personal Assistant
Sage Haus —Fort Lauderdale, FL
- $35 - $40 an hour
- Weekends as needed
- Background check
- Google Workspace
- Research
- Paid time off
Quick Apply
Private Jet Advisor - Indian Creek, Fisher Island & Coral Gables, FL
silver Air —Miami, FL
- $300,000 - $1,200,000 a year
- Full-time
- Remote
- Senior level
- Communication skills
- Health insurance
- Cell phone reimbursement
LUXURY SERVICE CONCIERGE
CAR CLUB —Miami, FL
- $18 an hour
- Weekends as needed
- Background check
- Clean driving record
- Microsoft Outlook
- Paid time off
Quick Apply
Director of Security
MAHLER PRIVATE STAFFING —Miami Beach, FL
- $275,000 - $325,000 a year
- Weekends as needed
- Spanish
- English
- Residential
3d
Corporate & Foundation Relations Officer
Goodwill Industries —Miami, FL
- Full-time
- Spanish
- Sales
- English
- Health insurance
- Dental insurance
Quick Apply
2d
Part-time Chef Opening (Miami, FL)
Lily Pond Services —Miami Beach, FL
- Part-time
- Mid-level
- Residential
- 3 years
Veterinarian - In-Home Hospice & End-of-Life Care - Gainesville, FL
Heartstrings Pet Hospice, In-Home Euthanasia & Aftercare —West Park, FL
- $90,000 - $150,000 a year
- Part-time
- Mid-level
- Ability to lift 50 pounds
- Driver's License
- Continuing education credits
- Mileage reimbursement
Quick Apply
General Manager
TUGS —Miami Beach, FL
- $100,000 - $125,000 a year
- Weekends as needed
- Bar
- Spanish
- English
- Profit sharing
Quick Apply
13d

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Executive Personal Assistant

MAHLER PRIVATE STAFFING -
Coconut Grove, FL

Apply Now

Job Details

Full-time
$150,000 - $160,000 a year

Benefits

Dental insurance
Paid time off
Vision insurance

Qualifications

Confidential information handling
Executive administrative support
Productivity software
Technical Proficiency

Full Job Description

Executive Personal Assistant | Family Office & CEO Support

Coconut Grove, FL

We are seeking an experienced Executive Personal Assistant to support the CEO of a growing Family Office and their family. This hybrid role combines executive, personal, household, and family support and requires someone who is equally comfortable navigating business and personal responsibilities. Prior Family Office experience, sound judgment, and a proactive, service-oriented approach are essential.

The ideal candidate is smart, dynamic, and relationship-oriented, with a naturally extroverted personality and the ability to thrive in a collaborative environment. Highly organized, discreet, and adaptable, they will serve as a trusted partner to the principal and his family while contributing positively to a growing office culture.

Responsibilities

Skillful management of a dynamic calendar
- Coordinate meetings, handling scheduling, technology setup, and correspondence
- Prioritize competing demands, anticipate needs, and optimize day-to-day efficiency for the CEO
- Make reservations and schedule appointments
- Coordinate business, family, and school calendars
Manage day-to-day administrative operations for a growing Family Office, ensuring the office runs smoothly and efficiently, including oversight of phones, mail, supplies, and office logistics
Arrange all aspects of business, personal, and family travel (domestic and international)
Prepare expense reports, presentations, correspondence, and other business and personal documents
Handle confidential communications and correspondence with discretion and professionalism
Support household logistics, vendor management, inventory, and residential projects, including renovations and construction-related coordination as needed
Coordinate with Family Office staff, household staff, and vendors, including meeting vendors at the residence as needed
Maintain professional and personal contact databases
Assist with business, Family Office, household, and special projects
Support family logistics and scheduling as needed
Manage invitations, charitable requests, gifting, holiday cards, seasonal dcor, and special occasions
Perform research, gather pricing quotes, and run errands as needed

Qualifications

Minimum seven years' experience supporting a Family Office, private principal, founder, CEO, or UHNW family
Prior Family Office experience strongly preferred
Excellent verifiable references
Undergraduate degree or equivalent professional experience
A natural "can-do" attitude toward a wide variety of tasks
Exceptional communication, interpersonal, and organizational skills
Reliable, proactive, with a strong work ethic
Naturally outgoing, engaging, and relationship-oriented, with the ability to positively contribute to a collaborative office culture.
Discreet and capable of maintaining strict confidentiality
Skilled in problem-solving and adaptable to frequent changes
Proficient in Microsoft Office Suite and generally tech savvy

Compensation and Terms

Base compensation $150,000 to $160,000 commensurate with qualifications and experience.
General work schedule is Monday to Friday, 9:00 AM to 5:00 PM, with flexibility for occasional early or late starts
Excellent benefits package includes an annual discretionary bonus, excellent health/dental/vision insurance, PTO, sick days, and NYSE holidays.

#indhp

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.

Apply Now

Refine Your Search

personal assistant private family jobs in miami fl

Executive Personal Assistant

House Manager & Personal Assistant

Administrative Personal Assistant

Personal Assistant to CEO

Nanny, infant care

Executive Personal Assistant Required (Miami FL)

Personal Assistant & Household Operations Coordinator

Private Family Cook

Executive Housekeeper Required ( Sunset Island, Miami Beach)

Live-in Weekend Nanny (Miami, FL)

Nanny Opening (Miami, FL)

Live-In Housekeeper / Cook – Private Family in Miami, FL

Executive & Personal Assistant

Private Jet Advisor - Indian Creek, Fisher Island & Coral Gables, FL

LUXURY SERVICE CONCIERGE

Director of Security

Corporate & Foundation Relations Officer

Part-time Chef Opening (Miami, FL)

Veterinarian - In-Home Hospice & End-of-Life Care - Gainesville, FL

General Manager

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