Top 802 Office assistant Jobs in Miami Gardens, Fl

Personal Executive Assistant to President
Confidential —Miami, FL
- From $73,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Front Desk Receptionist Flexible Weekends, nights and Holidays
FastCare LLC —Miami Beach, FL
- Up to $17 an hour
- Overtime
- Bilingual
- Spanish
- Customer service
- Health insurance
- Dental insurance
Quick Apply
SALES REPRESENTATIVE /OFFICE RECEPTIONIST
Poseidon Kitchen and Bath INC —Miami, FL
- Up to $15 an hour
- Full-time
- Spanish
- Computer literacy
- English
Quick Apply
12d
Administrative Assistant/HR Coordinator
Confidential —Miami, FL
- $29 - $31 an hour
- Part-time
- Spanish
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
6d
Administrative and Estimating Assistant
UV Fire Protection Systems Inc —Hialeah, FL
- $14 - $18 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- 401(k)
Quick Apply
Administrative Assistant / Secretary (Clerical Support)
Orthopedic Health Center —North Miami Beach, FL
- $20 - $24 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- No experience needed
- Profit sharing
- Health insurance
Quick Apply
Front Desk Receptionist
Pines Aesthetics —Pembroke Pnes, FL
- $20 - $23 an hour
- Full-time
- Bilingual
- Google Workspace
- Inventory management
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Front Desk Receptionist
MyCare Partners, LLC —Pembroke Pines, FL
- From $17 an hour
- Full-time
- Bilingual
- High school diploma or GED
- Organizational skills
- Paid time off
Quick Apply
Front Desk Receptionist
MyCare Partners LLC —Pembroke Pines, FL
- High school diploma or GED
- Organizational skills
- Typing
Administrative Assistant/Receptionist
Tri-County Homecare of Florida, Inc —Hollywood, FL
- $18 - $19 an hour
- Part-time
- Spanish
- Customer service
- English
- On-the-job training
Quick Apply
Office Administrator
Capital Infusion LLC —Miami, FL
- $18 - $22 an hour
- Full-time
- English
- Office
- Administrative experience
- Opportunities for advancement
Quick Apply
1d
Office Services Assistant
SERVICES ON-SITE —Miami, FL
- From $18 an hour
- 8 hour shift
- Office
- Communication skills
- Editing
Quick Apply
Administrative Assistant/Front Desk
Confidential —Miami, FL
- From $40,000 a year
- Full-time
- Spanish
- Customer service
- English
- Health insurance
- Dental insurance
Quick Apply
Office Administrator/Sales
NWA gt —Miami Lakes, FL
- $15 - $16 an hour
- Part-time
- Microsoft Word
- Background check
- 18 years or older
- Paid time off
Quick Apply
Front Desk Receptionist Super Smiles Plantation/Coral Springs
Super Smiles Pediatric Dentistry and Orthodontics —Fort Lauderdale, FL
- $17 - $20 an hour
- Full-time
- Background check
- Spanish
- Dental office
- Health insurance
- Dental insurance
Quick Apply
Front Desk Receptionist
Medical Center / Billing Office —Miami, FL
- $16.25 - $18.00 an hour
- 8 hour shift
- Bilingual
- Microsoft Word
- Spanish
Quick Apply
Receptionist
New Window System —Hialeah, FL
- From $15 an hour
- 8 hour shift
- Spanish
- Customer service
- Word processing
- Paid time off
Quick Apply
Front Desk Receptionist
Sawgrass Pediatric Partners LLC —Coral Springs, FL
- From $18 an hour
- Full-time
- Medical office experience
- HIPAA
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
FirstService Residential —Key Biscayne, FL
- $19 - $21 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
14d
Receptionist/Administrative Assistant
IC REALTIME LLC —Pompano Beach, FL
- $18 - $21 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Health insurance
Quick Apply
1d

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Personal Executive Assistant to President

Confidential
Miami, FL

Quick Apply

Job Details

Full-time
From $73,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Employee discount
Life insurance

Qualifications

Spanish
Confidential information handling
Microsoft Excel
Microsoft Outlook
Business travel arrangements
Basic math
Zoom
Executive administrative support
English
Research
Attention to detail
Task prioritization
Microsoft Teams
Video conferences (communication methods)
Order processing
Time management

Full Job Description

Personal Executive Assistant to the President

Location: Miami, FL | Employment Type: Full-Time | Language Requirement: Bilingual (English & Spanish) – Portuguese a Plus

Join the world of international art, luxury, and innovation.

We’re seeking a high-energy, detail-obsessed Personal Executive Assistant to support the President . This role blends classic PA responsibilities with hands-on tasks in Acumatica, client relationships, donations, travel, and light content capture (photo/video) for the artist.

Key Responsibilities:

Calendar Management: Organize and manage both business and personal schedules for the President; proactively adjust as priorities shift. Support prioritization with CEO.
Task & Project Tracking: Maintain a running list of action items, ideas, and projects discussed by the President, with timely follow-ups and clear ownership.
Daily Briefing: Provide a concise overview of the following day by 5:00 p.m. daily. Morning check-ins and reminders throughout the day.
Travel Coordination: Arrange detailed domestic/international travel (business & personal), including flights, hotels, cars, itineraries, and on-the-fly changes.
Correspondence & Communication: Read, research, and route correspondence; draft letters and documents; communicate professionally via phone, email, Teams/Zoom, and in-person with clients, VIPs, and partners.
Research Support: Execute specialized research projects as needed.
Archiving: Organize and maintain historical records, photos, and writings from key events and travels.
Gifting Logistics: Handle gift requests, signatures, dedications, shipping, and delivery confirmation.
File Management: Maintain secure personal and professional files; ensure version control and easy retrieval.
Gatekeeping: Serve as primary liaison for the President, managing access, priorities, and communications with discretion.

Operations Support:

Acumatica: Create gift orders as needed and ensure data accuracy and timely processing.
Visual Presentations: Compile polished travel itinerary's as required.
Tours & Hosting: Conduct tours as needed; schedule meetings, send calendar invites (Microsoft), and assist on-site for appointments/events.
Travel/event support: travel with CEO and/or President as needed, take notes and assist with photos and videos.
Other ad hoc reports and duties as assigned
Artwork QA & Shipping: Inspect artworks prior to shipment; verify against invoice/COA, frame specs, addresses, and partner requirements.

What We Expect:

Highly organized, detail-oriented, proactive; anticipates needs and stays ahead of the curve.
Comfortable with VIP-level professionalism and strict confidentiality.
Thrives in a fast-paced, ever-evolving environment; friendly, energetic, and respectful in every interaction.
Self-starter with excellent follow-through and ownership mindset.
Accountability: Always owning processes, providing updates for tasks and recaps.

Required Skills & Qualifications:

· Fluent in English (spoken & written); Spanish speaking required. (Portuguese a plus.)

· Strong written communication; ability to draft routine correspondence and clear summaries.

· Acumatica experience (or strong ERP aptitude) and Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word).

· Comfortable with iPhone and WhatsApp; basic photo/video capture for studio updates.

· Experience with travel booking (commercial or private).

· Competent with basic math (add/subtract/multiply/divide, fractions/decimals).

· Strong comprehension of oral/written instructions; quick-thinking, solution-oriented, and highly adaptable.

· Proven ability to build trust and maintain confidentiality.

· Professional demeanor with a commitment to excellence and quality.

· Ability to use emotional intelligence to perceive emotions in oneself and in others.

· Strong problem-solving skills.

· Ability to work effectively independently and within a team environment in a fast-paced volume.

· Ability to manage time effectively, maintain organization and prioritize tasks to meet deadlines.

· Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality.

· Must be able to lift and/or move up to 25 pounds unassisted.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: From $73,000.00 per year

Benefits:

401(k)
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Ability to Commute:

Miami, FL 33150 (Preferred)

Ability to Relocate:

Miami, FL 33150: Relocate before starting work (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in miami gardens, fl

Personal Executive Assistant to President

Front Desk Receptionist Flexible Weekends, nights and Holidays

SALES REPRESENTATIVE /OFFICE RECEPTIONIST

Administrative Assistant/HR Coordinator

Administrative and Estimating Assistant

Administrative Assistant / Secretary (Clerical Support)

Front Desk Receptionist

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Administrative Assistant/Receptionist

Office Administrator

Office Services Assistant

Administrative Assistant/Front Desk

Office Administrator/Sales

Front Desk Receptionist Super Smiles Plantation/Coral Springs

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