Top 426 Service coordinator Jobs in Middleton, Wi

Staffing Scheduling Coordinator
Attic Angel Community —Middleton, WI
- Full-time
- Mid-level
- High school diploma or GED
- Communication skills
- Paid training
- Health insurance
Quick Apply
14d
Referral Coordinator
The Rainbow Project, Inc. —Madison, WI
- From $60,000 a year
- Full-time
- Background check
- Spanish
- Experience working with individuals with disabilities
- Free parking
- Health insurance
Quick Apply
13d
Part Time Shift Coordinator in Costco
CDS (Club Demonstration Services) —Verona, WI
- $18.25 an hour
- Part-time
- 18 years or older
- No experience needed
- Ability to lift 50 pounds
- Health insurance
- Dental insurance
Maintenance Coordinator
Penske Truck Leasing —Windsor, WI
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
10h
Community Support Coordinator/CASE MANAGER/Autism and IDD Services
OPTIONS IN COMMUNITY LIVING —Madison, WI
- From $52,000 a year
- Full-time
- 18 years or older
- Clean driving record
- Management
- Mileage reimbursement
- Health insurance
Quick Apply
Commercial Furniture Installer / Mover – Office Relocation & Installation (Full-Time)
Systems Furniture Installations LLC —Waunakee, WI
- 8 hour shift
- Background check
- Construction site
- Customer service
- Paid training
- Health insurance
Quick Apply
Area Merchandiser Lead
PRE-US —Madison, WI
- $15 an hour
- Part-time
- Merchandising
- Mid-level
- High school diploma or GED
Quick Apply
Salon Coordinator & Closing Crew — Dog Lovers Welcome!
Serenity Pet Spa —Madison, WI
- $15.00 - $27.19 an hour
- Part-time
- In-person
- Ability to stand for extended periods
- Entry level
- Dental insurance
- 401(k)
Quick Apply
Learning Success Coordinator
Robert Half —Madison, WI
- $50,000 - $55,000 a year
- Call employer
- Mid-level
- Office
- Administrative experience
- Disability insurance
- Dental insurance
Quick Apply
1d
Valet Attendant - Madison, WI
Parking Management Company —Madison, WI
- $11 - $20 an hour
- Part-time
- Clean driving record
- Ability to walk for extended periods
- Ability to lift 50 pounds
- Paid training
- Health insurance
Quick Apply
11d
LPN or RN-ADON Health and Wellness Coordinator
Brookdale Senior Living Inc. —Madison, WI
- Full-time
- LVN
- RN License
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Front Desk Receptionist / Patient Coordinator
Monica Patrick Orthodontics —Sun Prairie, WI
- $16 - $20 an hour
- Full-time
- Dental office
- Customer service
- Administrative experience
- Paid time off
- Employee discount
Quick Apply
Contents & Restoration Project Manager
Paul Davis Restoration & Remodeling of South Central Wisconsin —Cottage Grove, WI
- $80,000 - $150,000 a year
- Full-time
- Construction site
- Sales
- Inventory management
- Profit sharing
- Paid holidays
Quick Apply
Assistant Product Manager-Vision Fitness
Johnson Health Tech North America Inc —Cottage Grove, WI
- Full-time
- Marketing
- Mid-level
- Bachelor's degree
Quick Apply
Civil Engineer - Project Construction Leader
Kapur and Associates —Madison, WI
- $90,000 - $150,000 a year
- Full-time
- Construction site
- Office
- Driver's License
- Health savings account
- Health insurance
Quick Apply
Diesel Technician I Mobile Field Service
Rocky Mountain Truck Centers —Poynette, WI
- $20 - $40 an hour
- Overnight shift
- Clean driving record
- Customer service
- DOT physical examination
- Health insurance
- Dental insurance
Quick Apply
House Supervisor (per diem)
Sauk Prairie Healthcare —Prairie du Sac, WI
- Weekends as needed
- Nursing
- RN License
- Hospital
- Free parking
- Disability insurance
In-Charge Resident Assistant Noel Manor
Park Vista Senior Housing Management, LLC —Verona, WI
- $21 - $25 an hour
- Part-time
- OSHA
- Cleaning
- Communication skills
- Disability insurance
- Health insurance
Nurse Practitioner or Physician Assistant
Curana Health —Madison, WI
- $115,000 - $150,000 a year
- Full-time
- Nursing
- Clean driving record
- Patient monitoring
- Disability insurance
- Health insurance
Service Coordinator I
Consumer Direct Wisconsin —Madison, WI
- Full-time
- Hybrid work
- Bilingual
- Nursing
- Experience working with individuals with disabilities
- Profit sharing
- Paid parental leave
Quick Apply
14d

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Staffing Scheduling Coordinator

Attic Angel Community -
Middleton, WI

Quick Apply

Job Details

Full-time
14 days ago

Benefits

Paid training
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
Opportunities for advancement
Flexible schedule
Life insurance
Referral program

Qualifications

High school diploma or GED

Full Job Description

Resident Services Administrative and Scheduling Coordinator

Join a team where care, connection, and purpose come together.

At Attic Angel, our mission is to enrich lives and cultivate community through generosity, care, and connection. Guided by our vision to be the best next chapter, we are proud to provide exceptional senior living services in Dane County.

Job Purpose: The Resident Services Coordinator ensures consistent, accurate, and compliant staffing coverage to meet resident care needs. This role is primarily responsible for staff scheduling, filling open shifts, coordinating agency staffing, and auditing timecards. The position requires strong attention to detail, proactive problem-solving, and effective communication to minimize staffing gaps, maintain accurate records, and ensure timely payroll processing while meeting regulatory requirements.

Hours: Monday - Friday (07:00 am - 3:30 pm with flexible start time) / 40 hours a week

Essential Job Duties (in order of priority):

60% Scheduling

Coordinate and manage community-wide scheduling of Resident Services staff using electronic scheduling software.
Maintain accountability for schedule accuracy by proactively filling open shifts and managing call-ins, absences, and vacancies while minimizing overtime and agency use.
Create, update, and maintain daily, master, and long-term schedules in the scheduling system.
Respond to staff scheduling requests in a timely, consistent, and equitable manner.
Assist with implementing and enforcing scheduling policies and practices to ensure adequate staffing levels and regulatory compliance.
Track attendance patterns, process call-in documentation, and maintain call-in logs; provide supervisors with relevant information to address attendance or performance concerns.
Collect, enter, and maintain accurate staffing and scheduling data for reporting purposes.
Coordinate the use of agency staffing, including:
- Verifying required credentials, approvals, and documentation prior to use.
- Monitoring agency utilization for appropriateness and cost control.
- Auditing agency invoices for accuracy and submitting approved invoices to Finance in a timely manner
- Processing and approving timecards for agency to ensure correct and accurate payment is made daily.
Ensure staff are trained on scheduling practices, call in procedures, and how to access schedules during onboarding.

20% Timecard Auditing

Serve as a point of contact for Resident Services staff regarding issues with scheduling, and timecards.
Process, audit, and reconcile employee and agency timecards—including time off requests, adjustments, and corrections—to ensure accuracy, policy compliance, and adherence to payroll deadlines.
Partner with nursing managers and supervisors to resolve discrepancies and ensure timecards are corrected and approved accurately and on time.
Maintain confidentiality and compliance with payroll, employment, and organizational regulations.

10% Administrative Support

Provide administrative support to Resident Services staff, including filing, electronic scanning, and organization of medical and personnel records as appropriate.
Support clear, consistent communication by ensuring staff receive accurate information, updates, and resources needed to perform their roles effectively.

10% Direct Care Support

Assist with resident care as needed during breaks, high-need periods, or staffing shortages.
Provide general information regarding building operations and community services.
Represent the community in a professional, positive, and respectful manner with residents, families, visitors, and external partners.

Other Duties

Perform additional duties as assigned.
Attend required in-services, meetings, and approved continuing education programs.
Complete all required certifications and compliance trainings within established timeframes.

Education: High School Education

Knowledge, Skills & Abilities:

Strong computer skills, including Microsoft Office; previous experience with scheduling and payroll systems highly preferred.
Ability to learn new systems, workflows, and regulatory requirements
Excellent attention to detail with the ability to maintain accurate, complete, and compliant records.
Demonstrated reliability, accountability, and dependability.
Ability to organize, prioritize, and work efficiently in a fast-paced environment with frequent interruptions.
Effective verbal and written communication skills with the ability to interact professionally with staff, supervisors, and external partners.
Strong interpersonal skills with the ability to collaborate across departments.
Ability to exercise sound judgment and maintain confidentiality

Licenses & Certifications: CBRF Certification (or willingness to obtain)

Benefits:

401(k)Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Life insurance
Opportunities for advancement
Paid time off
Paid training
Referral program
Tuition reimbursement
Vision insurance
Volunteer and Birthday paid time off

Quick Apply

Refine Your Search

service coordinator jobs in middleton, wi

Staffing Scheduling Coordinator

Referral Coordinator

Part Time Shift Coordinator in Costco

Maintenance Coordinator

Community Support Coordinator/CASE MANAGER/Autism and IDD Services

Commercial Furniture Installer / Mover – Office Relocation & Installation (Full-Time)

Area Merchandiser Lead

Salon Coordinator & Closing Crew — Dog Lovers Welcome!

Learning Success Coordinator

Valet Attendant - Madison, WI

LPN or RN-ADON Health and Wellness Coordinator

Front Desk Receptionist / Patient Coordinator

Contents & Restoration Project Manager

Assistant Product Manager-Vision Fitness

Civil Engineer - Project Construction Leader

Diesel Technician I Mobile Field Service

House Supervisor (per diem)

In-Charge Resident Assistant Noel Manor

Nurse Practitioner or Physician Assistant

Service Coordinator I

I want to receive the latest job alert for service coordinator in middleton, wi

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