Top 156 administrative coordinator Jobs in millbrae ca

Operations & Collections Coordinator
DLC Consulting Services, LLC on behalf of law firm client —Redwood City, CA
- $31.25 - $40.86 an hour
- Part-time
- Background check
- Microsoft Excel
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Business Office Coordinator
Kensington Senior Living, LLC —Redwood City, CA
- $80,000 - $85,000 a year
- Weekends as needed
- Microsoft Outlook
- Ability to walk for extended periods
- Word processing
- Flexible schedule
Quick Apply
Senior Workplace Coordinator
A Fast Growing AI Robotics Company —San Francisco, CA
- $43 - $60 an hour
- Full-time
- Hospitality
- Google Workspace
- Inventory management
- Commuter assistance
- Disability insurance
Quick Apply
7d
Office Operations Coordinator
Autool USA Inc —Hayward, CA
- $53,331.02 - $64,226.60 a year
- Email
- ERP systems
- English
- Mid-level
Quick Apply
10d
Office Coordinator
Carta —San Francisco, CA
- $30 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Office Coordinator
quadric, Inc —Burlingame, CA
- $65,000 - $85,000 a year
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant & Workplace Experience Coordinator
Balsam Brands —Burlingame, CA
- $87,000 - $109,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Store discount
- Health savings account
Front Office Reception Coordinator
Oura —San Francisco, CA
- $76,000 - $95,000 a year
- Monday to Friday
- Office
- Administrative experience
- Project management
- Paid holidays
- Health insurance
Administrative Coordinator
Gilead Sciences —Foster City, CA
- $109,650 - $141,900 a year
- Full-time
- Bachelor of Science
- Mid-level
- Office
- Health insurance
- Dental insurance
3d
Front Office Coordinator
BNBuilders —San Mateo, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Construction site
- Office
- Paid parental leave
- Health savings account
Office Coordinator
Malatesta O'Brien Inc —Brisbane, CA
- $29 - $34 an hour
- Full-time
- Office
- QuickBooks
- Leadership
- Health insurance
- Paid time off
Quick Apply
8d
Office Administrative Coordinator, Part Time (Redwood City, CA)
Anomali —Redwood City, CA
- $25 - $35 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Opportunities for advancement
Quick Apply
10h
Administrative and Operations Coordinator
seiu local 1021 —San Francisco, CA
- $45.54 - $50.96 an hour
- Online Application
- Clean driving record
- English
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Administrative Coordinator
Ascend —San Mateo, CA
- $26 - $29 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Front Office Coordinator
Pombra Dental Excellence —San Bruno, CA
- From $25 an hour
- Full-time
- Dental office
- Administrative experience
- In-person
Quick Apply
Front Desk Coordinator/Receptionist
Lick-Wilmerding High School —San Francisco, CA
- $28 - $38 an hour
- Full-time
- School experience
- Google Workspace
- High school
9d
Site Logistics Coordinator
GEICO —Palo Alto, CA
- $32.05 - $50.36 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Management
- Health insurance
- Tuition reimbursement
2d
Administrative Coordinator
Moldaw Residences —Palo Alto, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
3d
Office Coordinator
Striden —Foster City, CA
- $28 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
4d
People and Office Coordinator
Inkitt —San Francisco, CA
- $80,000 - $110,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance

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Operations & Collections Coordinator

DLC Consulting Services, LLC on behalf of law firm client -
Redwood City, CA

Quick Apply

Job Details

Part-time
$31.25 - $40.86 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance

Qualifications

Customer communication
Microsoft Excel
Operations management
Administrative experience
Accounting
Law office

Full Job Description

Part-Time | Approximately 30 Hours Per Week

Overview

The Operations & Collections Coordinator partners closely with the Chief Operating Officer & Chief Financial Officer to support the firm’s day-to-day administrative, operational, and billing functions. This position plays an important role in maintaining organized office operations, supporting client billing and collections processes, coordinating vendors and administrative tasks, and assisting with general operational needs across the firm.

The ideal candidate is highly organized, responsive, detail-oriented, and comfortable working in a professional services or law firm environment.

Duties and Responsibilities

Operations & Administrative Support

· Support the day-to-day administrative and operational needs of the law firm.

· Serve as a primary administrative resource to the Chief Operating Officer & Chief Financial Officer.

· Coordinate office vendors, service providers, and office-related maintenance requests.

· Manage office supply ordering and maintain appropriate inventory levels.

· Assist with insurance renewals, tracking, and related administrative documentation.

· Support invoice processing and coordination for payment approval.

· Maintain electronic document and file storage systems.

· Assist with organizing and maintaining operational records and files.

· Troubleshoot routine office and equipment issues as needed.

· Handle confidential and sensitive information with professionalism and discretion.

· Support additional administrative and operational projects as assigned.

Billing & Collections Support

· Assist with client follow-up regarding outstanding balances and declined payments.

· Generate monthly pre-bills and draft invoices for attorney review.

· Prepare and distribute finalized invoices and supporting documentation.

· Maintain client billing information within the firm’s systems.

· Respond to client and internal billing inquiries in a timely and professional manner.

· Assist with tracking accounts receivable activity and reporting information to leadership.

· Coordinate with attorneys and clients regarding billing-related matters as needed.

Payroll Support (Backup Function)

· Provide backup administrative support related to payroll processing.

· Coordinate with the payroll vendor and firm leadership regarding payroll-related information.

· Assist with payroll-related administrative inquiries as needed.

· Maintain confidentiality of payroll and employee information.

Qualifications

· 2–3 years of experience in a law firm or professional services environment in an administrative, billing, or operations-focused role.

· Experience with legal billing or other closely related timekeeping systems preferred.

· Basic understanding of accounting principles and accounts receivable processes.

· Strong organizational and follow-through skills with attention to detail.

· Ability to manage multiple priorities in a fast-paced environment.

· Strong communication skills, both written and verbal.

· Demonstrated ability to handle confidential information with discretion.

· Proficiency in Microsoft Office Suite, particularly Excel.

· Experience coordinating vendors and office operations is a plus.

· Bachelor’s degree preferred.

Pay: $31.25 - $40.86 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in millbrae ca

Operations & Collections Coordinator

Business Office Coordinator

Senior Workplace Coordinator

Office Operations Coordinator

Office Coordinator

Office Coordinator

Executive Assistant & Workplace Experience Coordinator

Front Office Reception Coordinator

Administrative Coordinator

Front Office Coordinator

Office Coordinator

Office Administrative Coordinator, Part Time (Redwood City, CA)

Administrative and Operations Coordinator

Administrative Coordinator

Front Office Coordinator

Front Desk Coordinator/Receptionist

Site Logistics Coordinator

Administrative Coordinator

Office Coordinator

People and Office Coordinator

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