Top 1418 Facilities assistant Jobs in Milpitas, Ca

Facility Coordinator
Newmark —Sunnyvale, CA
- $50 - $53 an hour
- Overtime
- Microsoft Word
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Compunnel Healthcare —San Jose, CA
- $30 - $35 an hour
- Overtime
- Background check
- Microsoft Outlook
- Research
Quick Apply
12h
Member Service Assistant
Costco Wholesale Corporation —San Jose, CA
- Entry level
- AD&D insurance
- Employee stock purchase plan
Family Nurse Practitioner, Physician Assistant, Primary Care Physicians
One Healh Primary Care —San Jose, CA
- $170,000 - $190,000 a year
- Full-time
- Certified Nurse Practitioner
- Primary Care
- Mid-level
- Profit sharing
- Paid holidays
Quick Apply
Assistant Manager / Supervisor
DEWEY PEST CONTROL —San Jose, CA
- From $62,000 a year
- Full-time
- Word processing
- Computer literacy
- Writing skills
- Profit sharing
- Paid holidays
Quick Apply
Licensed Certified Occupational Therapy Assistant (COTA) Part-Time or Full-Time
EmpowerMe Wellness —Palo Alto, CA
- $38 - $46 an hour
- Full-time
- Physical & Rehabilitation Medicine
- Older adults
- Entry level
- Continuing education credits
- Health savings account
12d
Office Assistant/Office Manager
Ark US / Olive Asset Management —Palo Alto, CA
- $50,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Inventory management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Assistant General Manager
Stress Free Auto Care —San Jose, CA
- $70,000 - $90,000 a year
- No experience needed
- Mid-level
- Recruiting
- Paid holidays
- Health insurance
Quick Apply
7d
Urgent Care Physician Assistant or Nurse Practitioner
UCSF Health | GoHealth Urgent Care —Redwood City, CA
- Full-time
- Spanish
- Urgent Care
- English
- Health insurance
Quick Apply
14d
Operations Assistant - San Carlos, CA ( San Francisco) - Direct Hire
Grifols —San Carlos, CA
- $22 - $28 an hour
- Full-time
- Microsoft Excel
- Heavy lifting
- Forklift
- Health savings account
- Health insurance
Quick Apply
12d
Executive Administrative and Accounting Assistant
Affimedix Inc —Hayward, CA
- $30 - $35 an hour
- Full-time
- Bachelor of Science
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Dental Assistant – Clinical & Front Office | Pre-Dental Welcome
Young Dental Group —San Mateo, CA
- From $25 an hour
- 8 hour shift
- Background check
- Private practice
- Dental office
- Health insurance
- Dental insurance
Quick Apply
Store Assistant Manager
Dunn-Edwards —Cupertino, CA
- $26.00 - $28.85 an hour
- Full-time
- Construction site
- Mid-level
- Driver's License
- Opportunities for advancement
Quick Apply
Automotive Assistant Service Manager / Senior Service Advisor
Volvo Cars Palo Alto —San Jose, CA
- $6,000 - $15,000 a month
- Full-time
- Background check
- Clean driving record
- Sales
- Health insurance
- Dental insurance
Quick Apply
6d
Assistant Manager in training
Gen Korean BBQ —San Jose, CA
- $22 - $25 an hour
- Full-time
- Inventory management
- ServSafe
- Cooking
- Health insurance
- Dental insurance
Quick Apply
Office Assistant
Techpoint, Inc. —San Jose, CA
- $20 an hour
- Part-time
- Google Workspace
- English
- Office
Quick Apply
Assistant Facilities Manager
US AMR-Jones Lang LaSalle Americas, Inc. —San Jose, CA
- $87,000 - $114,000 a year
- Online Application
- Background check
- 5 years
- Laboratory experience
- Paid parental leave
- Paid holidays
Quick Apply
2d
Assistant project manager / construction superintendent
Y&K Inc —San Jose, CA
- $50,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Paid holidays
- Health insurance
Quick Apply
Financial Services Assistant ll
CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION —San Jose, CA
- $56,656 - $70,187 a year
- Full-time
- Basic math
- Mid-level
- Office
- Paid holidays
- Life insurance
Facility Office Coordinator
Newmark —Santa Clara, CA
- $30 - $33 an hour
- Full-time
- Background check
- Mid-level
- Office
Quick Apply

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Facility Coordinator

Newmark -
Sunnyvale, CA

Quick Apply

Job Details

Full-time
$50 - $53 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Microsoft Word
Content editing
Project coordination
Administrative experience
High school diploma or GED
Bachelor's degree
Productivity software
Editing

Full Job Description

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the twelve months ended December 31, 2025, Newmark generated revenues of over $3.3 billion. As of December 31, 2025, Newmark and its business partners together operated from approximately 175 offices with over 9,300 professionals across four continents. To learn more, visit nmrk.com or follow @newmark.

JOB DESCRIPTION:

Under general supervision, complete various duties to include, but not limited to, administrative support, conference room and food service coordination, work-order processing and internal move assistance. Provide assistance to a team of facility members in all administrative aspects of facility management administration and reporting. Lead member and first (telephone) response for tenant/customer service requests serving a portfolio of corporate properties. Compile, and assist in the preparation of, various monthly (and other periodic) property operational, administrative and financial reports. Administrative duties require broad experience, skill and knowledge of organization policies and practices for a specific group or individual. Analysis and determination of information requests and follow-up. May directly assist in budget preparation and control activities.

ESSENTIAL DUTIES:

Provide administrative support to the Facility Manager and supervisor levels of facilities operations.
Assists other facility members in the implementation and organization of internal and building to building moves. May be involved with communicating and coordinating with movers, vendors and other internal/external staff members as required. May work as the backup liaison to other in-house support groups.
Assists with the initiation of purchase orders as requested by management or other involved parties.
Dispatch appropriate staff members accordingly to address maintenance requests/work orders.
Takes maintenance requests, distributing and closing out work orders as required. Coordinates service requests as needed.
Liaison with landlord and or building staff regarding required maintenance tasks.
Daily contact with vendors and contractors to schedule miscellaneous repairs and maintenance.
Instructing office services/mail room personnel on daily tasks, ensuring satisfactory completion.
Work with Facility Management to ensure completion of all special project work as assigned.
May require additional work consisting of overtime and/or on call duties.
Retrieve Certificates of Insurances from vendors and maintain active database.
Assist Facility Managers in the annual budget preparation and development.
Code and process vendor invoices entering invoices into accounting system, and month end reconciliation.
Assist with Preparation of monthly facility reports.
May perform other duties as assigned.

SKILLS, EDUCATION AND EXPERIENCE:

Bachelor’s Degree or High School Diploma/General Education Degree (GED) and a Minimum 3-4 years previous related experience preferably in a Real Estate Background.
Minimum 2 years related work experience
Proficient in MS Word, MS Excel, PowerPoint
Ability to handle multiple projects simultaneously
Must be dedicated to the highest quality and customer satisfaction
Work well independently
Excellent written and oral skills. Strong proofreading and editing skills.

WORKING CONDITIONS: Normal working conditions with the absence of disagreeable elements

NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Pay: $50.00 - $53.00 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

facilities assistant jobs in milpitas, ca

Facility Coordinator

Executive Assistant

Member Service Assistant

Family Nurse Practitioner, Physician Assistant, Primary Care Physicians

Assistant Manager / Supervisor

Licensed Certified Occupational Therapy Assistant (COTA) Part-Time or Full-Time

Office Assistant/Office Manager

Assistant General Manager

Urgent Care Physician Assistant or Nurse Practitioner

Operations Assistant - San Carlos, CA ( San Francisco) - Direct Hire

Executive Administrative and Accounting Assistant

Dental Assistant – Clinical & Front Office | Pre-Dental Welcome

Store Assistant Manager

Automotive Assistant Service Manager / Senior Service Advisor

Assistant Manager in training

Office Assistant

Assistant Facilities Manager

Assistant project manager / construction superintendent

Financial Services Assistant ll

Facility Office Coordinator

I want to receive the latest job alert for facilities assistant in milpitas, ca

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