Top 31 National purchasing coordinator Jobs in Milpitas, Ca

Sr. Project Coordinator
K B M Office Equipment, Inc. —San Jose, CA
- Full-time
- Google Workspace
- 6 years
- Customer service
Quick Apply
Program Coordinator, Student Equity & Outreach (Temporary)
Ohlone College —Fremont, CA
- $34.74 an hour
- Temporary
- Mid-level
- Residential
- Driver's License
- Dental insurance
- Vision insurance
Government Administrative Assistant
Associated Students of —San Jose, CA
- $68,640 a year
- Weekends as needed
- Google Workspace
- Bachelor of Science
- Research
Quick Apply
Office & Facilities Coordinator
Salas O'Brien, Inc. —San Jose, CA
- $24 - $34 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
FT Materials Coordinator
Stanford Health Care Tri-Valley —Pleasanton, CA
- $38.12 - $49.45 an hour
- Full-time
- Surgery
- Hospital
- Computer literacy
Senior Technical Coordinator – Electronic and Mechanical
Lawrence Livermore National Laboratory —Livermore, CA
- $52.23 - $63.97 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Pass drug screening
- Relocation assistance
- 401(k)
Billing Coordinator
Pacific Coast Trane —Sunnyvale, CA
- $71,000 - $87,000 a year
- Full-time
- 5 years
- ERP systems
- Mid-level
Quick Apply
Customer Quality & Facilities Project Coordinator
Busch Vacuum Solutions —San Jose, CA
- Up to 50% travel
- Writing skills
- English
3d
Superblock Technical Coordinator
Lawrence Livermore National Laboratory —Livermore, CA
- $43.55 - $63.97 an hour
- Full-time
- Pass drug screening
- Mid-level
- Databases
- Relocation assistance
- 401(k)
Inventory Coordinator - Slotter
Core-Mark —Hayward, CA
- From $25 an hour
- Monday to Friday
- Computer literacy
- Basic math
- Mid-level
- Employee stock purchase plan
- Health insurance
10d
Production Control Coordinator PCB | 1st shift
AdvancedPCB —Santa Clara, CA
- $20 - $30 an hour
- Overtime
- Microsoft Excel
- ERP systems
- Mid-level
Quick Apply
5d
Superblock Technical Coordinator
LLNL —Livermore, CA
- $43.55 - $63.97 an hour
- Full-time
- Pass drug screening
- Mid-level
- Databases
- Relocation assistance
- 401(k)
Quick Apply
Purchasing & Logistics Associate (Full Time)
TRIO Heating, Air & Plumbing —San Jose, CA
- $20 - $28 an hour
- Online Application
- Background check
- Clean driving record
- Ability to lift 50 pounds
Quick Apply
Procurement Coordinator
Ferrotec —Livermore, CA
- $24 an hour
- Oracle
- Mid-level
- Continuous improvement
10d
Regional Sales Manager, SIU & K12
AVER INFORMATION INC —Fremont, CA
- $90,000 a year
- Full-time
- Remote
- Marketing
- Mid-level
- Bachelor's degree
Quick Apply
9d
Procurement Coordinator
FERROTEC USA CORPORATION —Livermore, CA
- $24 - $30 an hour
- Oracle
- Mid-level
- Continuous improvement
Quick Apply
10d
Engineering/Scientific Coordinator - Active Clearance Required
Lawrence Livermore National Laboratory —Livermore, CA
- $125,310 - $153,444 a year
- Full-time
- Microsoft Excel
- Pass drug screening
- In-person
- Relocation assistance
- 401(k)
4d
Program Coordinator Infant/ Toddler
Associated Students of —San Jose, CA
- $70,304 a year
- Online Application
- Microsoft Word
- Background check
- CPR Certification
- Health insurance
Quick Apply
2d
Community Manager II & Night Manager - Huntwood Commons, Harris Court & Leidig Court
Eden Housing —Hayward, CA
- $27.91 - $32.72 an hour
- Full-time
- CPR Certification
- Sanitation
- English
Quick Apply
Supervisor, High Voltage Engineering - Energy
Cupertino Electric, Inc. —San Jose, CA
- $135,000 - $178,000 a year
- Full-time
- Hybrid work
- 5 years
- Quality control
- Mentoring
8d

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Sr. Project Coordinator

K B M Office Equipment, Inc.
San Jose, CA

Quick Apply

Job Details

Full-time

Qualifications

Customer communication
Google Sheets
High school diploma or GED
Document viewing software

Full Job Description

Description:

The Senior Project Coordinator provides advanced operational and administrative support to Account Managers, Designers, and Project Managers, serving as a subject matter expert for order processing, pricing accuracy, vendor coordination, and project execution. This role applies independent judgment to evaluate proposals, orders, and vendor documentation; determine appropriate operational actions; and resolve discrepancies that could impact project scope, schedule, cost, or compliance. The primary duty of this role is ensuring accurate and timely order execution and analyzing vendor documentation to mitigate risk, protect project schedules, and support compliant project delivery. In addition, the Senior Project Coordinator mentors other Project Coordinators, interprets established policies and procedures, and supports consistent, accurate execution across multiple concurrent projects.

Requirements:

SUPERVISORY RESPONSIBILITIES

None

DUTIES / RESPONSIBILITIES

Senior Project Coordination & Operational Judgment

Serve as a senior operational resource for the Project Coordination function, applying knowledge of company policies, vendor programs, and project workflows to support effective execution.
Independently evaluate project documentation, priorities, and requirements to determine appropriate next steps and resolve issues that may affect pricing, delivery, installation, or compliance.
Provide guidance and recommendations to Account Managers, Designers, and Project Managers regarding order structure, sequencing, and operational considerations.

Pricing, Proposals & Order Management

Prepare and review proposals and quotations based on design intent and account direction, applying judgment to confirm pricing accuracy, scope alignment, and compliance with internal guidelines.
Create ad-hoc and revised quotations using prior proposals, vendor data, and approved pricing frameworks.
Convert approved proposals into orders upon receipt of proper authorization and documentation, ensuring accuracy and completeness.
Submit orders in an accurate and timely manner to ensure project schedules are met and to reduce operational risk associated with missed deadlines or incomplete documentation.

Procurement & Vendor Coordination

Generate and issue purchase orders to vendors based on evaluated quotes, negotiated pricing, and project requirements.
Review and analyze vendor acknowledgments to confirm accuracy, pricing, quantities, lead times, and compliance with project requirements, and initiate corrective action as needed to ensure the procurement process is executed cleanly.
Upload and maintain vendor acknowledgments and supporting documentation within company systems and shared project folders in accordance with established standards.

Scheduling, Logistics & Project Support

Coordinate and schedule product deliveries and installations as required, applying judgment to align vendor availability, project timelines, and site readiness.
Verify product receipt and readiness prior to delivery or installation.
Update project status reports with order details, acknowledgments, shipment information, and changes, using current reporting formats.
Communicate proactively with project teams regarding discrepancies, risks, or changes that may impact schedule or execution.

Documentation, Controls & Project Closeout

Ensure all order and project documentation is accurate, complete, and stored in accordance with company templates and recordkeeping requirements.
Complete time-entry reconciliation and required project documentation prior to project closeout.
Close projects in a timely manner, including work orders and required system updates.

Mentorship & Departmental Support

Mentor and coach Project Coordinators and other team members on Project Coordination processes, systems, and best practices.
Support onboarding and training of new Project Coordinators by sharing institutional knowledge and procedural guidance.
Maintain an understanding of cross-departmental workflows (Design, Project Management, Sales, Accounts Payable/Receivable) to support effective collaboration.

QUALIFICATIONS

High School Diploma or equivalent required.
Five (5) to six (6) years of experience in customer service, purchasing, order management, or project coordination roles involving both internal and external stakeholders.
Experience in a commercial office furnishings, contract furniture, or similar project-based environment preferred.
Demonstrated ability to work independently while exercising sound judgment and prioritization across multiple concurrent tasks and projects.
Strong problem-solving and resolution skills, including the ability to evaluate options and recommend appropriate courses of action.
Experience with CORE or similar ERP/order management systems preferred.
Proficiency in Microsoft Office (Excel, Word), Google Workspace (Docs, Sheets, Slides), and Adobe Acrobat (including PDF editing).
Competent with web-based research, vendor portals, and internal project platforms.
Working knowledge of Project Coordinator processes and procedures, with the ability to train and support less experienced team members.
General understanding of cross-functional business operations, including Accounts Payable, Accounts Receivable, Design, Project Management, Sales Coordination, and Account Management.
Ability to read and interpret vendor contracts, pricing programs, and discount structures (e.g., KPRs, HMI contracts).
Strong communication skills and a high level of empathy when working with internal and external customers.
Ability to sit for prolonged periods and work at a computer; ability to lift up to 15 pounds as needed.
Travel up to 5% to local KBM Hogue offices (San Jose, San Francisco, Sacramento) may be required.

CLASSIFICATION & WORK SCHEDULE

FLSA Classification: Exempt
Workers’ Compensation Code: 8810
EEO Classification: 5 – Administrative
Work Schedule: Hybrid with a minimum of three (3) days on-site per week

OTHER DUTIES

This job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this role. Duties may change at any time, with or without notice.

EEO STATEMENT

KBM Hogue does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any other non-merit factor.

Quick Apply

Refine Your Search

national purchasing coordinator jobs in milpitas, ca

Sr. Project Coordinator

Program Coordinator, Student Equity & Outreach (Temporary)

Government Administrative Assistant

Office & Facilities Coordinator

FT Materials Coordinator

Senior Technical Coordinator – Electronic and Mechanical

Billing Coordinator

Customer Quality & Facilities Project Coordinator

Superblock Technical Coordinator

Inventory Coordinator - Slotter

Production Control Coordinator PCB | 1st shift

Superblock Technical Coordinator

Purchasing & Logistics Associate (Full Time)

Procurement Coordinator

Regional Sales Manager, SIU & K12

Procurement Coordinator

Engineering/Scientific Coordinator - Active Clearance Required

Program Coordinator Infant/ Toddler

Community Manager II & Night Manager - Huntwood Commons, Harris Court & Leidig Court

Supervisor, High Voltage Engineering - Energy