Top 67 Office specialist Jobs in Milpitas Ca

Hybrid Administrative Operations Specialist
TEKBERRY —Stanford, CA
- $35 - $42 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Inventory management
- Mid-level
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14d
Administrative Operations Specialist (21239) - Hybrid
Flex Employee Services —Stanford, CA
- $35 - $42 an hour
- Contract
- Hybrid work
- Background check
- Microsoft Outlook
- Customer service
- Referral program
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13d
Data Labeling Specialist
Aerotek —San Jose, CA
- $30 an hour
- Temporary
- Computer literacy
- English
- Fair chance
- Commuter assistance
- Health savings account
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1d
Back Office Specialist
Northern California Retina Vitreous Associates —San Jose, CA
- $24 - $28 an hour
- Full-time
- Spanish
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
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10d
Inventory & Data Entry Specialist
AVerMedia Technologies Inc —Fremont, CA
- $26.30 - $31.67 an hour
- Part-time
- Microsoft Outlook
- Basic math
- ERP systems
Quick Apply
22h
Office Operations Support Specialist
Drivers License Guide Company —Redwood City, CA
- $90,000 - $100,000 a year
- Full-time
- Office
- In-person
- Communication skills
- Paid holidays
- Health insurance
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4d
Office Admin/IT Helpdesk Specialist
Sciens Building Solutions —Pleasanton, CA
- $36.06 - $38.46 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
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4d
Program Operations Specialist
Sobrato Early Academic Language —Milpitas, CA
- From $70,500 a year
- Hybrid work
- Google Workspace
- Mid-level
- Office
- AD&D insurance
- Disability insurance
Client Support Specialist - Front Desk Coordinator
Strategy Law, LLP —San Jose, CA
- $26 - $30 an hour
- Full-time
- Mid-level
- Microsoft Office
- Administrative experience
- Profit sharing
- Paid holidays
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Administrative Specialist - Manufacturing Engineering Section
Lawrence Livermore National Laboratory —Livermore, CA
- $33.08 - $45.63 an hour
- Full-time
- Customer service
- Pass drug screening
- Mid-level
- 401(k)
- Tuition reimbursement
5d
Listing Specialist
PAYMORE Electronics —Milpitas, CA
- $20 - $22 an hour
- Part-time
- Mid-level
- Office
- High school diploma or GED
Quick Apply
7d
Member Services Specialist (PART-TIME)
Elemental Wellness Center —San Jose, CA
- $20 an hour
- Part-time
- Background check
- 21 years or older
- Front desk
- Paid time off
- Employee discount
Quick Apply
Administrative Specialist - Engineering Principal Associate Director's Office
Lawrence Livermore National Laboratory —Livermore, CA
- $38.03 - $45.63 an hour
- Full-time
- Hybrid work
- Pass drug screening
- Office
- SharePoint
- 401(k)
- Tuition reimbursement
5d
Administrative Specialist (SHORT-TERM, TEMPORARY)
West Valley-Mission Community College District —Saratoga, CA
- $53.79 an hour
- Part-time
- Research
- Mid-level
- University
Workplace & People Operations Specialist
Cowboy Space Corp. —San Carlos, CA
- $140,000 - $186,535 a year
- Full-time
- Mid-level
- Office
- In-person
- Paid parental leave
- Paid holidays
Quick Apply
Office Services & Facilities Support Specialist
Opensity Solutions —Palo Alto, CA
- Up to $24 an hour
- Overtime
- Hospitality
- Ability to walk for extended periods
- High school diploma or GED
Quick Apply
Patient Admin Specialist II (SEIU) (Surgery Scheduler) - Eye Clinic - Full Time
Stanford Health Care —Palo Alto, CA
- $34.96 - $39.20 an hour
- Full-time
- Surgery
- Mid-level
- Windows
Customer Experience Expert - Reception/Call Center
Waterworks Aquatics —San Jose, CA
- $24 - $30 an hour
- Part-time
- High school diploma or GED
- Cash register
- US work authorization
- Paid training
- Dental insurance
Directorate Operations Program Support Specialist
Lawrence Livermore National Laboratory —Livermore, CA
- $82,140 - $100,608 a year
- Full-time
- Pass drug screening
- Mid-level
- Databases
- Relocation assistance
- 401(k)
5d
Data Annotation Specialist
Dyna Robotics —Redwood City, CA
- $32 an hour
- Contract
- Associate's degree
- Communication skills
- Entry level

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office specialist jobs near milpitas ca

Hybrid Administrative Operations Specialist

TEKBERRY -
Stanford, CA

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Job Details

Temp-to-hire | Full-time
$35 - $42 an hour
14 days ago

Qualifications

Communication with suppliers
Google Sheets
Google Docs
Microsoft Outlook
Academic institution experience
Slack
Purchase order management
Administrative experience
Invoice payment processing
Automated procurement systems
Research administration
Experience at colleges/universities
Purchasing management systems (technically supported)
University experience

Full Job Description

Hybrid Administrative Operations Specialist
Pay Rate Range: $35.00 - 42.00/hr (W2)
Employment Type: Contract (Potential Temp-to-Hire)
Duration: 07/01/2026 12/22/2026
Schedule: Full-Time, Monday Friday, 8:00 AM 5:00 PM
Hours: 40 hours/week
Work Arrangement: Hybrid (minimum 3 days onsite per week)
Location: Stanford, CA
Job Code: 1498839

Tekberry offers a $100 payment for referrals!

Position Overview

Tekberry is seeking an experienced and highly independent Administrative Operations Specialist to support researchers and staff within a fast-paced academic environment. This role provides comprehensive financial, procurement, travel, administrative, and office operations support while ensuring all requests are completed accurately, proactively, and on time.

The ideal candidate is a customer service-oriented professional with significant experience using Stanford administrative and financial systems and the ability to work independently with minimal supervision. This role requires strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities while supporting faculty, researchers, and staff.

Candidates must have direct experience using Stanford administrative and financial systems.

Responsibilities Financial & Procurement Operations

Create and manage purchase orders from initiation through payment completion
Establish new suppliers and vendors within Stanford systems
Submit invoices and monitor payment status to ensure timely processing
Track outstanding transactions and proactively follow up through resolution
Make authorized PCard purchases and process reconciliations
Coordinate and book TCard travel arrangements
Reconcile TCard expenses and submit required supporting documentation
Prepare and process employee reimbursements for travel and business expenses
Process reimbursements related to research team purchases and activities
Ensure all purchases comply with Stanford policies and financial procedures
Maintain accurate transaction records and supporting documentation

Administrative & Research Support

Provide general administrative support to researchers and staff
Serve as a resource for administrative processes and transaction-related questions
Coordinate and manage requests from multiple stakeholders
Monitor requests through completion and communicate status updates
Maintain organized files, records, and documentation
Support faculty, researchers, and staff in a fast-paced environment

Office Operations

Assist with daily office operations and facilities coordination
Submit work orders for maintenance, repairs, and facilities-related needs
Order office supplies and monitor inventory levels
Coordinate deliveries and office-related purchases
Schedule conference rooms and meeting spaces
Coordinate catering, beverages, and snacks for meetings and events
Assist with departmental events, workshops, and gatherings as needed
Provide office access support as authorized

Required Qualifications

Minimum of 1 year of direct Stanford administrative experience
Demonstrated experience using Stanford systems, including:
- PCard
- TCard
- Reimbursement processing
- iProcurement
- Purchase Orders
- Supplier setup
- Invoice processing
Experience supporting multiple stakeholders in a fast-paced administrative environment
Excellent written and verbal communication skills
Strong customer service orientation and professionalism
Proven ability to independently manage assignments from initiation through completion
Strong organizational skills and exceptional attention to detail
Ability to prioritize competing priorities and meet deadlines
Proficiency with:
- Microsoft Outlook
- Slack
- Google Docs
- Google Sheets
Ability to work effectively both independently and collaboratively

Preferred Qualifications

Associate's degree preferred
Additional administrative, financial, or operational experience within Stanford University strongly preferred
Experience supporting faculty, researchers, or academic departments
Familiarity with Stanford financial and administrative policies and procedures

Top Priorities for Success

Significant experience working within Stanford administrative and financial systems
Strong customer service mindset and professionalism
Excellent communication skills, responsiveness, and follow-through
Ability to work independently with minimal supervision
Strong sense of ownership, accountability, and reliability

Work Environment & Physical Requirements

Hybrid work arrangement requiring onsite presence at least three days per week
Frequent computer use involving financial and administrative systems
Regular interaction with faculty, researchers, staff, vendors, and visitors
Ability to manage a high volume of transactions and requests simultaneously
Fast-paced academic environment requiring flexibility and excellent time management

We need hard-working, reliable employees. If you're ready to provide exceptional operational and administrative support while leveraging your Stanford systems expertise, we want to hear from you!

Tekberry is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Tekberry is a certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).

By applying to this position, you agree to receive text message updates from Tekberry regarding your application status. Msg & data rates may apply. Reply STOP to opt out.

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Refine Your Search

office specialist jobs in milpitas ca

Hybrid Administrative Operations Specialist

Administrative Operations Specialist (21239) - Hybrid

Data Labeling Specialist

Back Office Specialist

Inventory & Data Entry Specialist

Office Operations Support Specialist

Office Admin/IT Helpdesk Specialist

Program Operations Specialist

Client Support Specialist - Front Desk Coordinator

Administrative Specialist - Manufacturing Engineering Section

Listing Specialist

Member Services Specialist (PART-TIME)

Administrative Specialist - Engineering Principal Associate Director's Office

Administrative Specialist (SHORT-TERM, TEMPORARY)

Workplace & People Operations Specialist

Office Services & Facilities Support Specialist

Patient Admin Specialist II (SEIU) (Surgery Scheduler) - Eye Clinic - Full Time

Customer Experience Expert - Reception/Call Center

Directorate Operations Program Support Specialist

Data Annotation Specialist

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