Top 124 College assistant Jobs in Milwaukee, Wi

Academic Administrative Assistant
Alverno College —Milwaukee, WI
- Microsoft Excel
- Microsoft Outlook
- Basic math
Quick Apply
Administrative Assistant - Counseling Center - FT
Mount Mary University —Milwaukee, WI
- Full-time
- Mid-level
- 1 year
Quick Apply
Administrative Assistant II, Community Dental Sciences
Marquette University —Milwaukee, WI
- Full-time
- Microsoft Excel
- Current TB test
- Mid-level
- 403(b) matching
- Health insurance
4d
Educational Assistant- K5 - 8th
MILWAUKEE COLLEGE PREPARATORY SCHOOL —Milwaukee, WI
- Classroom
- 3 years
- Math
Clinical Research Assistant I - Vascular and Endovascular Survery
The Medical College of Wisconsin, Inc. —Milwaukee, WI
- Full-time
- Customer service
- Computer literacy
- No experience needed
- Paid parental leave
- Paid holidays
Quick Apply
4d
Administrative Assistant III
University of Wisconsin–Milwaukee —Milwaukee, WI
- $23 - $25 an hour
- Full-time
- Writing skills
- Mid-level
- Office
1d
Assistant to the Dean, Arts and Sciences
Marquette University —Milwaukee, WI
- Full-time
- Computer literacy
- Writing skills
- Mid-level
- 403(b) matching
- Health insurance
4d
Nursing Laboratory Assistant
Alverno College —Milwaukee, WI
- Laboratory
- OSHA
- Computer literacy
Quick Apply
Graduate Project Assistant (Limited Term)
Milwaukee Area Technical College —Milwaukee, WI
- $22.78 - $28.47 an hour
- Part-time
- Databases
- Project management
- University
1d
Clinical Research Assistant III - Surgery
The Medical College of Wisconsin, Inc. —Milwaukee, WI
- Full-time
- Surgery
- English
- Mid-level
- Paid parental leave
- Paid holidays
Quick Apply
Greenhouse Educational Assistant (PT)
Milwaukee Area Technical College —Mequon, WI
- $20.65 - $25.83 an hour
- Part-time
- Classroom
- Microsoft Excel
- Assembly
Administrative Assistant - Urologic Surgery
The Medical College of Wisconsin, Inc. —Milwaukee, WI
- Full-time
- Surgery
- Computer literacy
- Mid-level
- Paid parental leave
- Paid holidays
Quick Apply
11d
Medical Assistant I - Plastic Surgery
The Medical College of Wisconsin, Inc. —Wauwatosa, WI
- Full-time
- Vital signs
- Surgery
- High school diploma or GED
- Paid parental leave
- Paid holidays
Quick Apply
10d
Senior Administrative Assistant - Human Resources
The Medical College of Wisconsin, Inc. —Milwaukee, WI
- Full-time
- 5 years
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Quick Apply
Research Assistant-Graduate Student
The Medical College of Wisconsin, Inc. —Milwaukee, WI
- Part-time
- University
- Entry level
- Paid parental leave
- Paid holidays
Quick Apply
Food Service Assistant
University of Wisconsin–Milwaukee —Milwaukee, WI
- $16 - $18 an hour
- Weekends as needed
- ServSafe
- University
- Criminal background check
Clinical Research Laboratory Assistant III - Cancer Center CTO
The Medical College of Wisconsin, Inc. —Milwaukee, WI
- Full-time
- Microsoft Excel
- Mid-level
- High school diploma or GED
- Paid parental leave
- Paid holidays
Quick Apply
Senior Administrative Assistant - Research Office
The Medical College of Wisconsin, Inc. —Milwaukee, WI
- Full-time
- 5 years
- Office
- High school diploma or GED
- Paid parental leave
- Paid holidays
Quick Apply
Assistant Director of Student Engagement - FT
Mount Mary University —Milwaukee, WI
- Weekends as needed
- Mid-level
- Master's degree
- University
Quick Apply
Senior Administrative Assistant - Family Medicine
The Medical College of Wisconsin, Inc. —Milwaukee, WI
- Full-time
- 5 years
- Computer literacy
- Office
- Paid parental leave
- Paid holidays
Quick Apply

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Academic Administrative Assistant

Alverno College -
Milwaukee, WI

Quick Apply

Job Details

Qualifications

Computer operation
Customer communication
Confidential information handling
Microsoft Excel
Database systems
Microsoft Outlook
Basic math
High school diploma or GED
Internal employee customer service

Full Job Description

Principle Responsibilities

1. Effectively communicate with students, faculty, staff, and external audiences, maintaining a retention focus when working with students and a professional presence.

a. Serve as primary contact for students, faculty, other college offices, and external audiences. Provide appropriate information and follow-through or direct them to the person or department that can assist them.

b. Establish effective working relationships within the School and with other college offices to support the work of the department (e.g., Professional Support Services, other Academic Administrative Assistants, Registrar’s Office, Help Desk and Academic Affairs).

c. Notify the Dean/Program Directors regarding any concerns perceived in interactions with faculty, staff, students, or off-campus visitors related to the School.

d. Monitor and keep Dean, Program Directors, Program Chairs, and school faculty abreast of college personnel changes, events, and issues.

e. Anticipate and identify problems. Suggest improvements and changes to procedures to the appropriate persons or departments.

f. Greet and direct visitors and guests at special events (e.g., school dinner, training, recruiting).

2. Record Management

a. Develop and maintain systems to initiate, coordinate, process and follow-up on tasks and documents throughout the academic year including, but not limited to, evaluations of courses, evaluations of students, textbook processes, syllabi, contracts, faculty schedules, course feedback, narrative transcripts, Faculty Annual Reviews (FAR), new student processes/procedures, and other records.

b. Organize and maintain filing and database systems including but not limited to paper and electronic files. Transfer files to archives as appropriate.

c. Compile a variety of reports using Colleague course and faculty information as needed.

3. Office support

a. Coordinate the hiring process within department and provide all services needed for all new faculty, TA’s and related staff hires (i.e., requisition forms, technology access, mail drawer requests, key requests, office set-up, initial office supplies, past syllabi and division information, etc.).

b. Reserve meeting rooms and/or equipment for faculty related functions. Assist with any department events for specific arrangements needed.

c. Assist in coordination of registration and travel/lodging plans for faculty participating in professional activities related to Alverno College.

d. Maintain inventory of all office supplies and equipment and work with department members to anticipate needs and ensure adequate supplies are available.

e. Order supplies and any necessary repairs or replacements of copiers, computers, printers, scanners, faxes, or any other equipment.

f. Provide support to student organizations and faculty as needed; e.g., mailings, duplication, equipment and room requests, publicity documents, and food service.

4. Provide administrative support including, but not limited to:

a. Compose, prepare, and distribute correspondence for the department (e.g., letters, memorandums, reports, course materials, syllabi)

b. Process and maintain purchase orders, invoices, and business records

c. Process and manage incoming and outgoing mail according to the direction of the Dean and Program Chairs.

d. Perform general clerical duties including photocopying, collating and faxing

5. Hire, train, and supervise student workers for general office work in accordance with college policies and applicable laws.

6. Maintain proficiency in using technology hardware, software (MS Office, particularly Word and Excel; One Drive, Google Drive, etc.), and equipment appropriate to the office (e.g., computer, copy machines, specialty software and web-based programs, the student information system).

7. Attend learning opportunities, meetings and events; take meeting minutes as requested by the Dean or Program Chairs.

8. Comply with safety procedures and maintain clean and orderly work areas.

9. Perform other tasks as necessary to support the mission of the College.

Qualifications

1. Requires high school diploma or equivalent. Additional education or formal training in office skills is preferred.

2. A minimum of two years of administrative office experience is preferred.

3. Must be proficient in Microsoft Word, Excel, Outlook and PowerPoint, including mail merge functions and database management.

4. Requires the ability to communicate and respond to both internal and external customers professionally and in a timely manner. Must have the ability to read, interpret, write and complete documents such as forms and general correspondence.

5. Requires strong organizational skills and the ability to multi-task, prioritize, work with frequent interruptions, work independently and be self-motivated. Must have strong problem-solving skills and have the ability to professionally respond to variations in schedules and plans.

6. Requires a flexible and collaborative work style and the ability to interact effectively with a variety of audiences internally and externally.

7. Must have basic math skills.

8. Requires the ability to work with and maintain confidential information.

9. Must have the ability to occasionally lift and/or move up to 20 pounds.

Working Conditions

General office environment

Please ensure you have uploaded a resume and cover letter.

Provide administrative support to the JoAnn McGrath School of Nursing and Health Professions, for undergraduate and graduate programs, by serving as primary contact person, and managing all records and support processes in order to ensure efficient and smooth operation of the School.

Quick Apply

Refine Your Search

college assistant jobs in milwaukee, wi

Academic Administrative Assistant

Administrative Assistant - Counseling Center - FT

Administrative Assistant II, Community Dental Sciences

Educational Assistant- K5 - 8th

Clinical Research Assistant I - Vascular and Endovascular Survery

Administrative Assistant III

Assistant to the Dean, Arts and Sciences

Nursing Laboratory Assistant

Graduate Project Assistant (Limited Term)

Clinical Research Assistant III - Surgery

Greenhouse Educational Assistant (PT)

Administrative Assistant - Urologic Surgery

Medical Assistant I - Plastic Surgery

Senior Administrative Assistant - Human Resources

Research Assistant-Graduate Student

Food Service Assistant

Clinical Research Laboratory Assistant III - Cancer Center CTO

Senior Administrative Assistant - Research Office

Assistant Director of Student Engagement - FT

Senior Administrative Assistant - Family Medicine

I want to receive the latest job alert for college assistant in milwaukee, wi

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