Top 94 Department assistant Jobs in Milwaukee, Wi

Administrative Assistant
Outreach Community Health Centers —Milwaukee, WI
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Assistant
Nelson Tree Service —Milwaukee, WI
- $24 - $30 an hour
- Full-time
- Microsoft Word
- Background check
- 18 years or older
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Assistant
Dna Logistics Solutions LLC —Milwaukee, WI
- $24.80 - $29.87 an hour
- Part-time
- Office
- Administrative experience
- Organizational skills
- Dental insurance
- 401(k)
Quick Apply
13d
Administrative Assistant
Nelson Tree Service, LLC —Milwaukee, WI
- $24 - $30 an hour
- Full-time
- Microsoft Word
- 18 years or older
- Microsoft Excel
Quick Apply
5d
Receptionist/Administrative Assistant
Sheet Metal Workers Local Union 18 —Waukesha, WI
- $26.75 - $33.36 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- Health insurance
Quick Apply
4d
Administrative Assistant - GDCS Staff
Johnson Controls —Milwaukee, WI
- $60,000 - $87,000 a year
- Full-time
- Microsoft Access
- Mid-level
- Office
- Paid holidays
- Health insurance
Administrative Assistant
Ahmad Guerard LLP —Greenfield, WI
- $45,000 - $55,000 a year
- Administrative experience
- Organizational skills
- Entry level
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3d
Administrative Assistant
Levy Sector —Milwaukee, WI
- $23 an hour
- Full-time
- Background check
- Office
- Typing
- Wellness program
- Paid time off
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Administrative Assistant III
University of Wisconsin–Milwaukee —Milwaukee, WI
- $23 - $25 an hour
- Full-time
- Writing skills
- Mid-level
- Office
Administrative Assistant
Adava Care —Milwaukee, WI
- $18 - $20 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Communication skills
- Entry level
- 401(k) matching
- Flexible schedule
Quick Apply
11d
Administrative Assistant
Midwest Refrigerated Services —Milwaukee, WI
- $50,000 - $60,000 a year
- Full-time
- Office
- Administrative experience
- Data entry
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10d
Senior Admin Assistant - ENT Department
Children's Wisconsin —Milwaukee, WI
- Full-time
- 5 years
- Office
- High school diploma or GED
Administrative Assistant I (Part-time)- Oak Creek
Milwaukee Area Technical College —Oak Creek, WI
- $17.86 - $22.31 an hour
- Part-time
- Inventory management
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Administrative Assistant
St. Rita Square —Milwaukee, WI
- Full-time
- High school diploma or GED
- Trade school
- Budgeting
Quick Apply
2d
ADMINISTRATIVE ASSISTANT ASSOC, FH - 4TH FLOOR NURSING OFFICE
Froedtert Health —Milwaukee, WI
- Full-time
- 3 years
- Administrative experience
- High school diploma or GED
- Continuing education credits
- Disability insurance
ADMINISTRATIVE ASSISTANT SR, FCH - HEART & VASCULAR SVCS ADMIN
Froedtert Health —Milwaukee, WI
- Full-time
- 6 years
- Mid-level
- High school diploma or GED
- Continuing education credits
- Disability insurance
26-27 School Year - CLC Administrative Assistant
SETON CATHOLIC SCHOOLS INC —Milwaukee, WI
- Computer literacy
- Writing skills
- Basic math
Administrative Assistant
Group II —Waukesha, WI
- $53,000 - $56,500 a year
- Full-time
- Microsoft Office
- Front desk
- Communication skills
Administrative Assistant
CSM Companies, Inc —Oak Creek, WI
- Full-time
- Mid-level
- Office
- Finance
Quick Apply
Office Coordinator and Administrative Assistant
Curi Capital —Milwaukee, WI
- $20 - $25 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Quick Apply

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Administrative Assistant

Outreach Community Health Centers -
Milwaukee, WI

Quick Apply

Job Details

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Associate's degree

Full Job Description

Position Summary

This position serves as the primary backup to the Executive Assistant to the CEO/President and will be responsible for managing complex schedules, coordinating meetings, providing support to the finance and clinical departments, and performing a variety of administrative tasks to ensure the smooth operation of administrative office functions. The ideal candidate is detail-oriented, adaptable, and thrives in a fast-paced, professional environment.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Executive Support & Scheduling (Primary Support):

Act as primary backup and support to the Executive Assistant to the CEO/President, ensuring seamless coverage during absences.
Proactively manage complex calendars for members of the executive team, including scheduling and coordinating internal and external meetings, appointments, and conferences.
Arrange all meeting logistics, including booking and preparation of materials.
Coordinate domestic itineraries, flights, accommodations, and ground transportation as needed.

Financial Administrative Support:

Assist the finance department with basic administrative tasks, which may include backup support to purchasing, logging daily checks, and assisting with documentation organization.
Maintain confidentiality and handle sensitive financial information with discretion.
Facilitate communication and scheduling between the executive and the finance department.

Chief Medical Officer Administrative support:

Maintain and coordinate the CMO’s calendar.
Schedule meetings with internal and external groups and protect designated administrative/strategic work time.
Organize meeting materials and prepare agendas.
Triage routine administrative requests and identify items requiring CMO attention.
Attend designated meetings and document minutes, decisions and action items providing summaries to meeting participants.
Follow up with responsible individuals regarding overdue or incomplete assignments
Coordinate provider schedules, time off request with operational leaders.
Track provider schedules, projects and other agreed-upon operational metrics.
Coordinate provider meetings, trainings and required administrative activities
Track completion of provider trainings and administrative assignments
Maintain calendars for provider-related deadlines and activities
Track completion of new provider administrative onboarding activities including trainings, equipment, orientation, etc.
Track major clinical and operational projects that are under the direction of the CMO
Coordinate communication and cross-departmental follow-up on CMO-sponsored projects and initiatives
Provide the CMO with concise weekly summary of outstanding action items.

General Administrative Duties for Executive Team:

Prepare, edit, and format documents, presentations, reports, and correspondence for the executive team.
Manage incoming communications (emails and mail) with professionalism, responding or directing inquires appropriately.
Assist in the planning and execution of company events, board meetings, and senior leadership gatherings.
Handle occasional personal administrative tasks for executives as requires.

Operational Efficiency:

Anticipate the needs of the executive team and resolve scheduling conflicts or operational hurdles.
Serve as a liaison between executives, internal departments, and external stakeholders.
Maintain office supplies and ensure common areas and conference rooms are prepared for executive use.

Minimum Qualifications (Knowledge, Skills, and Abilities)

Education & Experience:

Requires Associate’s degree in business-related field required.
Minimum 2–3 years of experience in an administrative role, preferably supporting senior-level executive or within a corporate environment.

Knowledge, Skills, and Abilities:

Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
Good written and verbal communication skills.
Outstanding organizational and time-management skills with attention to detail.
Proven ability to manage multiple priorities, meet deadlines, and maintain composure under pressure.
High degree of professionalism, discretion, and ability to handle confidential information.
Strong problem-solving skills and a proactive, service-oriented attitude.

Outreach Community Health Centers, Inc. is an Equal Opportunity Employer

Quick Apply

Refine Your Search

department assistant jobs in milwaukee, wi

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Receptionist/Administrative Assistant

Administrative Assistant - GDCS Staff

Administrative Assistant

Administrative Assistant

Administrative Assistant III

Administrative Assistant

Administrative Assistant

Senior Admin Assistant - ENT Department

Administrative Assistant I (Part-time)- Oak Creek

Administrative Assistant

ADMINISTRATIVE ASSISTANT ASSOC, FH - 4TH FLOOR NURSING OFFICE

ADMINISTRATIVE ASSISTANT SR, FCH - HEART & VASCULAR SVCS ADMIN

26-27 School Year - CLC Administrative Assistant

Administrative Assistant

Administrative Assistant

Office Coordinator and Administrative Assistant

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