Top 1913 Media assistant Jobs in Milwaukee, Wi

Administrative Assistant
Outreach Community Health Centers —Milwaukee, WI
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Medical Assistant
Outreach Community Health Centers —Milwaukee, WI
- $20.41 - $25.38 an hour
- CPR Certification
- Vital signs
- BLS Certification
Quick Apply
Creative Content Creator & Social Media Assistant (Part-Time)
Funeral Home/ Funeral Director —Milwaukee, WI
- $18 - $20 an hour
- Part-time
- Hybrid work
- Writing skills
- Research
- In-person
- Flexible schedule
Quick Apply
Clinical Office Assistant Float
Advocate Aurora Health —Milwaukee, WI
- $20.80 - $31.20 an hour
- Full-time
- Ability to walk for extended periods
- Office
- Administrative experience
Office Assistant II
We Energies (WE) —Milwaukee, WI
- $17.75 - $29.58 an hour
- Word processing
- Basic math
- Mid-level
Assistant Producer
Milwaukee Bucks, LLC. —Milwaukee, WI
- $40,000 - $45,000 a year
- Weekends as needed
- Marketing
- Mid-level
- Office
- Health insurance
- Dental insurance
Marketing Support Assistant
Park Core Group —Milwaukee, WI
- $20 - $29 an hour
- Full-time
- Computer literacy
- High school diploma or GED
- Organizational skills
- Paid training
- Health insurance
Quick Apply
9d
Administrative Assistant
TIAA —Brookfield, WI
- $24.42 - $34.42 an hour
- Online Application
- Inventory management
- No experience needed
- Office
3d
Communications Assistant - Immediate Start
MAD Live Solutions —Milwaukee, WI
- $21 - $30 an hour
- Urgently hiring
- High school diploma or GED
- Communication skills
- Entry level
- Paid training
- Opportunities for advancement
Quick Apply
4d
Administrative Assistant
Maya Ai inc. —Milwaukee, WI
- Up to $65,000 a year
- Full-time
- Google Workspace
- Microsoft Outlook
- Office
Quick Apply
Service Assistant
Tesla —Milwaukee, WI
- Full-time
- Driver's License
- Communication skills
- Entry level
- Commuter assistance
- Health savings account
Administrative Assistant II - West Allis, WI
Advocate Aurora Health —West Allis, WI
- $26.55 - $39.85 an hour
- Full-time
- Hospital
- Research
- Mid-level
8d
Legal Assistant (Corporate)
Foley & Lardner LLP —Milwaukee, WI
- $51,600 - $117,500 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Private Event Facility Assistant
The George & Madcap Lounge —Milwaukee, WI
- $20 - $25 an hour
- Part-time
- Ability to lift 50 pounds
- In-person
- Reliable transportation
Quick Apply
PT Office Assistant
Medical Systems —Milwaukee, WI
- $16 - $20 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
- Flexible schedule
Quick Apply
Library Assistant (part-time)
Milwaukee School of Engineering (MSOE) —Milwaukee, WI
- $16 an hour
- Part-time
- Computer literacy
- Basic math
- Data analysis skills
Quick Apply
Environmental Assistant
Advocate Aurora Health —Cudahy, WI
- $18.85 - $28.30 an hour
- Part-time
- Computer literacy
- Inpatient
- No experience needed
3d
Server Assistant - Screaming Tuna Milwaukee
NiteCap Beverage Consulting —Milwaukee, WI
- $18 - $22 an hour
- Part-time
- Heavy lifting
- In-person
- Restaurant
- Employee discount
- Flexible schedule
Quick Apply
Food Packaging Assistant- 2nd shift
Penzeys Spices —Wauwatosa, WI
- $17 - $19 an hour
- Overtime
- No experience needed
- Ability to climb stairs
- Ability to lift 50 pounds
- Paid holidays
- Health insurance
Quick Apply
Resident Assistant
OVATION COMMUNITIES —Milwaukee, WI
- Entry level
Quick Apply

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Administrative Assistant

Outreach Community Health Centers -
Milwaukee, WI

Quick Apply

Job Details

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Associate's degree

Full Job Description

Position Summary

This position serves as the primary backup to the Executive Assistant to the CEO/President and will be responsible for managing complex schedules, coordinating meetings, providing support to the finance and clinical departments, and performing a variety of administrative tasks to ensure the smooth operation of administrative office functions. The ideal candidate is detail-oriented, adaptable, and thrives in a fast-paced, professional environment.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Executive Support & Scheduling (Primary Support):

Act as primary backup and support to the Executive Assistant to the CEO/President, ensuring seamless coverage during absences.
Proactively manage complex calendars for members of the executive team, including scheduling and coordinating internal and external meetings, appointments, and conferences.
Arrange all meeting logistics, including booking and preparation of materials.
Coordinate domestic itineraries, flights, accommodations, and ground transportation as needed.

Financial Administrative Support:

Assist the finance department with basic administrative tasks, which may include backup support to purchasing, logging daily checks, and assisting with documentation organization.
Maintain confidentiality and handle sensitive financial information with discretion.
Facilitate communication and scheduling between the executive and the finance department.

Chief Medical Officer Administrative support:

Maintain and coordinate the CMO’s calendar.
Schedule meetings with internal and external groups and protect designated administrative/strategic work time.
Organize meeting materials and prepare agendas.
Triage routine administrative requests and identify items requiring CMO attention.
Attend designated meetings and document minutes, decisions and action items providing summaries to meeting participants.
Follow up with responsible individuals regarding overdue or incomplete assignments
Coordinate provider schedules, time off request with operational leaders.
Track provider schedules, projects and other agreed-upon operational metrics.
Coordinate provider meetings, trainings and required administrative activities
Track completion of provider trainings and administrative assignments
Maintain calendars for provider-related deadlines and activities
Track completion of new provider administrative onboarding activities including trainings, equipment, orientation, etc.
Track major clinical and operational projects that are under the direction of the CMO
Coordinate communication and cross-departmental follow-up on CMO-sponsored projects and initiatives
Provide the CMO with concise weekly summary of outstanding action items.

General Administrative Duties for Executive Team:

Prepare, edit, and format documents, presentations, reports, and correspondence for the executive team.
Manage incoming communications (emails and mail) with professionalism, responding or directing inquires appropriately.
Assist in the planning and execution of company events, board meetings, and senior leadership gatherings.
Handle occasional personal administrative tasks for executives as requires.

Operational Efficiency:

Anticipate the needs of the executive team and resolve scheduling conflicts or operational hurdles.
Serve as a liaison between executives, internal departments, and external stakeholders.
Maintain office supplies and ensure common areas and conference rooms are prepared for executive use.

Minimum Qualifications (Knowledge, Skills, and Abilities)

Education & Experience:

Requires Associate’s degree in business-related field required.
Minimum 2–3 years of experience in an administrative role, preferably supporting senior-level executive or within a corporate environment.

Knowledge, Skills, and Abilities:

Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
Good written and verbal communication skills.
Outstanding organizational and time-management skills with attention to detail.
Proven ability to manage multiple priorities, meet deadlines, and maintain composure under pressure.
High degree of professionalism, discretion, and ability to handle confidential information.
Strong problem-solving skills and a proactive, service-oriented attitude.

Outreach Community Health Centers, Inc. is an Equal Opportunity Employer

Quick Apply

Refine Your Search

media assistant jobs in milwaukee, wi

Administrative Assistant

Medical Assistant

Creative Content Creator & Social Media Assistant (Part-Time)

Clinical Office Assistant Float

Office Assistant II

Assistant Producer

Marketing Support Assistant

Administrative Assistant

Communications Assistant - Immediate Start

Administrative Assistant

Service Assistant

Administrative Assistant II - West Allis, WI

Legal Assistant (Corporate)

Private Event Facility Assistant

PT Office Assistant

Library Assistant (part-time)

Environmental Assistant

Server Assistant - Screaming Tuna Milwaukee

Food Packaging Assistant- 2nd shift

Resident Assistant

I want to receive the latest job alert for media assistant in milwaukee, wi

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