Top 37 Secretarial assistant Jobs in Minnesota

Administrative and Business Office Assistant
Ridgeway Community School —Houston, MN
- From $15 an hour
- Full-time
- Background check
- CPR Certification
- Computer literacy
- Health savings account
- Flexible spending account
Quick Apply
11h
ADMINISTRATIVE ASSISTANT - CLINIC ADMINISTRATION
ASPIRUS HEALTH —Duluth, MN
- $21.42 - $31.06 an hour
- 8 hour shift
- Microsoft Excel
- Writing skills
- Basic math
- Wellness program
- Retirement plan
Administrative Assistant - Assessor's Office
Carver County, MN —Chaska, MN
- $22.17 - $33.25 an hour
- Full-time
- Research
- Office
- Administrative experience
- Paid holidays
- Health insurance
7h
Front Office Receptionist
Medshape Weight Loss Clinic, LLC —Minnesota
- Email
- Merchandising
- Clinic
- Organizational skills
- Health insurance
Elementary School Administrative Assistant
Minnesota Transitions Charter School —Minneapolis, MN
- $23.14 - $26.26 an hour
- Full-time
- Microsoft PowerPoint
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
3M —Maplewood, MN
- $74,644 - $91,231 a year
- Full-time
- 7 years
- High school diploma or GED
- Bachelor's degree
- Health savings account
- Disability insurance
Outpatient Clinic Assistant - Casual
Fairview Health Services —Minneapolis, MN
- $21.27 - $29.85 an hour
- Monday to Friday
- Clinic
- Conflict management
- Computer skills
7d
Administrative Assistant III
Xcel Energy —Minneapolis, MN
- $21.90 - $30.70 an hour
- Microsoft Outlook
- 5 years
- Research
- Health savings account
- Paid holidays
8d
Office Assistant - Spring Lake Park High School
Spring Lake Park School District 16 —Spring Lake Park, MN
- $24.50 - $25.50 an hour
- 8 hour shift
- Bilingual
- School experience
- Microsoft Outlook
- Disability insurance
- Health insurance
Counseling Department Administrative Assistant
Sartell-St. Stephen School District —Sartell, MN
- From $24.39 an hour
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- High school
7d
Administrative Assistant - Community Education Enrichment Programs
White Bear Lake Area Schools —White Bear Lake, MN
- 8 hour shift
- Mid-level
- Office
- Administrative experience
9d
Community Education Early Learning Administrative Assistant
St. Michael-Albertville School District —Saint Michael, MN
- $23.73 - $24.21 an hour
- Urgently hiring
- Word processing
- Mid-level
- Office
- Health savings account
- Disability insurance
6d
Senior Administrative Assistant
Allina Health System —Minneapolis, MN
- $24.62 - $33.74 an hour
- 8 hour shift
- Hybrid work
- 18 years or older
- Mid-level
- Databases
- Disability insurance
- Health insurance
5d
Front Office Administrative Assistant
Beacon Academy Charter School —Minneapolis, MN
- $33,387.40 - $53,701.54 a year
- Full-time
- Word processing
- Office
- Typing
- Health savings account
- Health insurance
Quick Apply
8d
Administrative Assistant - Building Assistant/Volunteer Coordinator
White Bear Lake Area Schools —Hugo, MN
- Online Application
- Customer service
- Office
- Administrative experience
12d
Administrative Assistant - SEMN Support Services
Mayo Clinic —Cannon Falls, MN
- $21.13 - $29.63 an hour
- Weekends as needed
- Customer service
- English
- Mid-level
- Health savings account
- Health insurance
2d
Elementary Secretary - 10-Month
Independent School District 196 —Minnesota
- $21.71 - $24.39 an hour
- Online Application
- Public school
- Elementary school
- Entry level
- Disability insurance
- Health insurance
15h
Legal Assistant
Quinlivan & Hughes, P.A. Attorneys At Law —Saint Cloud, MN
- $22 - $28 an hour
- Full-time
- Hybrid work
- Word processing
- Mid-level
- High school diploma or GED
- Free parking
- Profit sharing
Quick Apply
6d
Student Support Clerk
Independent School District 196 —Minnesota
- $21.53 - $24.16 an hour
- Online Application
- Public school
- Elementary school
- Entry level
- Disability insurance
- Health insurance
1d
Caregiver/ Personal Assistant
Always Best Care Senior Services - Eastern Metro, MN —Little Canada, MN
- Full-time
- High school diploma or GED
- Entry level
- Time management

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Administrative and Business Office Assistant

Ridgeway Community School -
Houston, MN

Quick Apply

Job Details

Full-time
From $15 an hour
11 hours ago

Benefits

Health savings account
Flexible spending account
Paid time off
Parental leave
Employee discount
Professional development assistance
Retirement plan

Qualifications

Computer operation
CPR Certification
Confidential information handling
Computer literacy
Operations coordination
Databases
Administrative experience
First Aid Certification
Data entry
Organizational skills
Computer skills
Multi-line phone systems
Clerical experience
Patient emergency assistance
First aid and CPR

Full Job Description

Job Overview

We are seeking a dynamic and detail-oriented Administrative and Business Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our school office environment, providing exceptional support to our families, students, and staff and clients alike. The ideal candidate will be proactive, highly organized, and passionate about delivering excellent customer service. In this position, you will handle a variety of administrative tasks, manage office procedures, and serve as the first point of contact for visitors and callers. Your enthusiasm and efficiency will help foster a positive workplace atmosphere and support our company's growth.

Responsibilities

Work collaboratively with the other administrative and business office staff members to manage the school office, including supporting the work of the school coordinator, business assistant, and teachers.
Greet visitors professionally at the front desk, ensuring a welcoming environment and efficient check-in process.
Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
Input and maintain student information on state student databases and fee-based services databases while adhering to all deadlines for submission of student reports to the Minnesota Department of Education (MDE).
Collaborate with teachers and staff to perform tasks as assigned by the school coordinator and lead teachers, including regular parent communication and school event and activity promotion to families and the community at large via email, newsletters, and the school's website and social media pages.
Assist with supply and equipment purchasing.
Monitor students' daily attendance and after-school plans.
Serve as health aide (CPR and First Aid required) and administer to the daily nurse needs for students under the direction of the off-site school nurse.
Prep and upload all APs and ARs to the outsourced finance manager – review end-of-month entries for both the school and the school's building association.
Assist with record-keeping for the food service program.
Perform general office management duties such as filing, photocopying, scanning, and organizing documents.
Support calendar management by scheduling appointments, meetings, and personal assistant tasks for staff members
Maintain confidentiality when handling sensitive information and ensure compliance with school data privacy policies

QUALIFICATIONS:

Two-year college degree or equivalent hours of coursework, preferably in Microsoft Office or other computer and secretarial classes – or two years of office/administrative/business experience and the ability to pass a basic skills test.
Ability to organize and coordinate all aspects of office operations. Must be detail-oriented, accurate, and able to work collaboratively with other administrative and business office staff.
Previous clerical and business experience with the ability to prioritize, schedule, and anticipate needs.
Computer experience with demonstrated proficiency in keyboarding, word processing, databases, spreadsheets, desktop publishing, and social media posting, with excellent written and verbal communication skills, as demonstrated by a computer skills test to be completed at the school.
A strong customer service ethic and ability to work well in a fast-paced elementary building office with frequent traffic from students, teachers, staff, parents, and members of the rural
Ability to organize and coordinate all aspects of the school's in-office business operations, including food service program record keeping and reporting.
Must be versatile and have the ability to adapt to changing priorities while maintaining a high level of confidentiality.
Must be able to do seated computer/keyboard work for extended periods of time.
As the school health aide, the Administrative Office Staff is required to have or obtain First Aid and CPR certification within the first 90 days after hiring and provide first aid to students and staff as needed.
Must be able to do seated computer/keyboard work for extended periods of time and be able to lift 40 pounds.
Proven office experience with strong organizational skills and attention to detail
Ability to work in Microsoft Office Suite (Word, Excel) and/or Google Suite (Gmail, Google as well as general computer literacy.
Ability to manage multiple tasks efficiently while maintaining a positive attitude
Prior clerical experience including data entry, filing, and customer support is highly desirable.
Join us in a role where your organizational prowess and proactive approach will make a meaningful impact! We’re committed to creating an inclusive environment that values your skills and supports your professional growth.

Pay: From $15.00 per hour

Benefits:

Employee discount
Flexible spending account
Health savings account
Paid time off
Parental leave
Professional development assistance
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

secretarial assistant jobs in minnesota

Administrative and Business Office Assistant

ADMINISTRATIVE ASSISTANT - CLINIC ADMINISTRATION

Administrative Assistant - Assessor's Office

Front Office Receptionist

Elementary School Administrative Assistant

Executive Assistant

Outpatient Clinic Assistant - Casual

Administrative Assistant III

Office Assistant - Spring Lake Park High School

Counseling Department Administrative Assistant

Administrative Assistant - Community Education Enrichment Programs

Community Education Early Learning Administrative Assistant

Senior Administrative Assistant

Front Office Administrative Assistant

Administrative Assistant - Building Assistant/Volunteer Coordinator

Administrative Assistant - SEMN Support Services

Elementary Secretary - 10-Month

Legal Assistant

Student Support Clerk

Caregiver/ Personal Assistant

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