Top 144 Administrative assistant Jobs in Minooka, Il

Administrative Secretary to Student Services
Joliet Public Schools District 86 —Joliet, IL
- $33.42 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
Administrative Assistant
M.J. Electric —Minooka, IL
- $18.48 - $24.64 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
- Health savings account
- Paid holidays
8d
Senior Administrative Assistant – Public Works
City of Naperville, Illinois —Naperville, IL
- $29.95 - $32.95 an hour
- Full-time
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
4d
Administration
Costco Wholesale Corporation —Morris, IL
- US work authorization
- Data entry
- Warehouse
- AD&D insurance
- Employee stock purchase plan
Administrative Assistant
Qureos Inc —Naperville, IL
- $25.67 - $36.78 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 11+ years
5d
Office Assistant
Argonne National Laboratory —Lemont, IL
- $20.78 - $32.41 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Front Desk Receptionist
Timbers of Shorewood —Shorewood, IL
- Data entry
- Entry level
E-Commerce Order Processor / Office Assistant
Amafruits —Mokena, IL
- $20 - $25 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
Warehouse Administrative Assistant (Mandarin Required)
WPIL Fulfillment LLC —Joliet, IL
- $4,000 - $4,500 a month
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Employment & labor law
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Blue Diamond Wealth Management, Inc. —Darien, IL
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
1d
Production Clerk
Handi-foil Corp —Naperville, IL
- $18 an hour
- Urgently hiring
- Spanish
- Microsoft Excel
- Oracle
- Health savings account
- Health insurance
Quick Apply
Office Support / Social Coordinator / Event Planner
Bite Size Pediatric Dentistry —Frankfort, IL
- $16 - $22 an hour
- Part-time
- No experience needed
- High school diploma or GED
- Children
- Paid holidays
- Health insurance
Quick Apply
4d
Unit Secretary LPN
Alden of Waterford Rehabilitation and Health Care Center —Aurora, IL
- Full-time
- CPR Certification
- BLS Certification
- English
Quick Apply
Administrative Assistant - Northbrook
Friedman & Huey Associates —Frankfort, IL
- $50,000 - $70,000 a year
- Microsoft Outlook
- 5 years
- Administrative experience
- Profit sharing
- Disability insurance
Office Assistant
Inspire Greatness Within Inc —Frankfort, IL
- $20 - $25 an hour
- Part-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Administrative Assistant - Frankfort
Friedman & Huey Associates —Frankfort, IL
- $50,000 - $70,000 a year
- Microsoft Outlook
- 5 years
- Administrative experience
- Profit sharing
- Disability insurance
YHS Secretary - A-L House (194 Days)
Yorkville Community Unit School District 115 —Yorkville, IL
- $21.10 an hour
- High school
- Basic math
- Computer skills
4d
Clinic Administrative Assistant
Fresenius Medical Care —Plainfield, IL
- $15 - $24 an hour
- Full-time
- Inventory management
- Office
- Databases
- Health insurance
- Dental insurance
Warehouse Administrative Assistant 1st Shift
Ryder —Joliet, IL
- $19.50 an hour
- Overtime
- Word processing
- Forklift
- Administrative experience
- Paid training
- Health insurance
10d
Administrative Assistant - Joliet
Pilsen Wellness Center —Joliet, IL
- $35,000 a year
- Full-time
- Spanish
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply

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Administrative Secretary to Student Services

Joliet Public Schools District 86 -
Joliet, IL

Apply Now

Job Details

Full-time
$33.42 an hour

Qualifications

Confidential information handling
Family Educational Rights and Privacy Act (FERPA)
School legal knowledge
Project management
Clerical experience
Board relations
Stakeholder relationship building

Full Job Description

POSITION: Administrative Secretary to Student Services

POSITION GUIDE: Non – Certified Personnel

Full Time - 12 Months

Non – Bargaining Position

Non – Exempt

REPORTS TO: Assistant Superintendent for Equity and Student Services

INDIRECTLY REPORTS: Director of Equity and Student Services/Director of Special Education

RELATES TO: Deputy Superintendent

Assistant Superintendent for Curriculum and Instruction

Assistant Superintendent for Human Resources and Labor Relations

Assistant Superintendent for Business and Financial Services

Chief Officer for Legal Services and Labor Relations

Chief of Technology and Informational Services

Director for Communications and Development

Director of Human Resources

Director of Teaching and Learning

Building Principals

Student Services Coordinators

SUPERVISES INDIRECTLY:

Student Services Secretary

Student Services File Clerk

QUALIFICATIONS:

Education & Experience: Associate’s Degree preferred, or a High School Diploma/equivalent combined with a minimum of three (3) years of progressive, high-level office administration experience.
Specialized Experience: Proven experience performing advanced clerical, administrative, or specialized duties of a legal or highly confidential nature.
Administrative Autonomy: Demonstrated ability to manage delegated administrative details, independently resolve inquiries or complaints, and streamline operations within the Office of the Assistant Superintendent.
Communication Skills: Exceptional ability to draft clear, concise, and professional memoranda, directives, and correspondence with minimal oversight.
Project Management: Strong capacity to execute complex instructions, multi-task, and develop comprehensive workflow plans independently.
Public Relations & Demeanor: Outstanding interpersonal skills; ability to engage with stakeholders, staff, and the public with a pleasant, composed, and professional demeanor.
Relationship Building: Proven track record of establishing and maintaining collaborative working relationships with School Board Members, district employees, and the general community.
Confidentiality & Discretion: Absolute commitment to maintaining the strict confidentiality of student records, legal matters, and sensitive district information in compliance with state and federal regulations (e.g., FERPA).
Must pass District Technology Test.

The information contained in this job description is in compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individual holding this position may be assigned.

RESPONSIBILITIES:

1. Administrative & Executive Support

Office Management: Manages the day-to-day administrative operations of the Office of Student Services; prioritizes tasks, manages calendars, and ensures deadlines are met seamlessly.
Correspondence & Documentation: Drafts, reviews, and proofreads highly professional memoranda, district-wide directives, complex reports, and routine correspondence with minimal supervision.
Meeting & Event Coordination: Organizes logistics for departmental meetings, district workshops, and advisory committees, including preparing agendas, documenting meeting minutes, and tracking follow-up actions.
Conference & Travel Arrangements: Coordinates all logistics, registrations, lodging, and travel arrangements for both in-district and out-of-district professional development conferences.
Information Routing: Screens incoming calls, processes physical and electronic mail, and routes inquiries to appropriate personnel to ensure efficient and timely resolution.

2. Student Services & Specialized Program Support

Records Management: Oversees the accurate processing, maintenance, and secure archiving of student records, ensuring absolute compliance with FERPA, the Illinois School Student Records Act (ISSRA), and district policies.
Special Education & Equity Liaison: Assists in tracking, organizing, and distributing documentation related to special education placements, equity initiatives, McKinney-Vento (homeless) support, and alternative programming.
Service Provider Contracts: Manages the generation, processing, and administrative tracking of legal contracts and service agreements with external service providers and independent contractors.
Outsourced Placements & Services: Coordinates logistics and secures essential staffing and therapeutic services for students with disabilities when the required specialized services are unavailable within the district.
State & Federal Reporting: Compiles data and prepares mandated technical reports required by the Illinois State Board of Education (ISBE) and federal agencies under the direction of the Assistant Superintendent.

3. Budgetary & Financial Assistance

Purchase Orders & Requisitions: Processes purchase requisitions, tracks departmental supply inventories, and maintains accurate records of vendor invoices and payments.
Supply Inventory Management: Monitors, orders, and maintains an optimal inventory of office and specialized departmental supplies, ensuring essential materials are consistently available for staff.
Payroll & Time Management: Manages and tracks staff attendance, hours worked, and time-off requests for the purpose of accurate departmental payroll processing.
Credit Card Processing & Reconciliation: Processes departmental credit card transactions, meticulously reconciles monthly statements, and compiles supporting receipts and documentation in compliance with district business office policies.
Budget Tracking: Monitors expenditures for Student Services funds and grant allocations, highlighting variances or potential discrepancies to leadership.

4. Community & Stakeholder Relations

Public Relations: Serves as a primary, professional point of contact for the district leadership, school staff, parents, and community organizations.
Inquiry Resolution: Independently addresses and resolves non-technical questions or complaints from the public using discretion, empathy, and comprehensive knowledge of district procedures.
Assists with other Student Services department tasks and special projects as needed or assigned.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk, and hear. The employee is frequently required to reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees experience constant interruptions and inflexible deadlines. The noise level in this environment is quiet to moderate. Duties are performed primarily indoors and occasionally outdoors. In-district and out-of-town travel required as necessary for training and/or to carry out duties and responsibilities.

Apply Now

Refine Your Search

administrative assistant jobs in minooka, il

Administrative Secretary to Student Services

Administrative Assistant

Senior Administrative Assistant – Public Works

Administration

Administrative Assistant

Office Assistant

Front Desk Receptionist

E-Commerce Order Processor / Office Assistant

Warehouse Administrative Assistant (Mandarin Required)

Executive Assistant

Production Clerk

Office Support / Social Coordinator / Event Planner

Unit Secretary LPN

Administrative Assistant - Northbrook

Office Assistant

Administrative Assistant - Frankfort

YHS Secretary - A-L House (194 Days)

Clinic Administrative Assistant

Warehouse Administrative Assistant 1st Shift

Administrative Assistant - Joliet

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1. Administrative & Executive Support

2. Student Services & Specialized Program Support

3. Budgetary & Financial Assistance

4. Community & Stakeholder Relations

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