Top 8 Executive assistant Jobs in Mobile, Al

Executive Assistant to the COO
THREADED FASTENERS INC —Mobile, AL
- Full-time
- Word processing
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative Assistant
Koniag Government Services —Mobile, AL
- Full-time
- Research
- Office
- Residential
- Paid holidays
- Health insurance
Administrative Assistant II
AAA United States Inc —Mobile, AL
- Writing skills
- Mid-level
- Bachelor's degree
Secretary Executive II
Infirmary Health —Fairhope, AL
- Full-time
- Word processing
- Computer literacy
- Mid-level
11d
Secretary V
University of South Alabama —Mobile, AL
- Overtime
- Research
- Mid-level
- Office
4d

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Executive Assistant to the COO

THREADED FASTENERS INC -
Mobile, AL

Quick Apply

Job Details

Full-time

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance
Employee stock ownership plan

Qualifications

Research
High school diploma or GED
Office experience

Full Job Description

JOB DESCRIPTION

Summary/Objective

The Executive Assistant to the COO is responsible for supporting the daily, weekly, and monthly operational activities of the Chief Operating Officer. This role provides high-level administrative and organizational support to ensure efficient execution of strategic and operational initiatives. The COO is a member of the Executive Team and serves on the Board of Directors, overseeing company operations in Sales, IT, Quality, Distribution, and Manufacturing.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Complete assigned daily, weekly, and monthly tasks
Assists with managing the COO's calendar, including scheduling and coordinating internal and external meetings
Supports cross-functional collaboration between departments (Distribution, Manufacturing, Quality, and HR)
Coordinates logistics, materials, and communication for internal and external meetings.
Assists in tracking key operational metrics, action items, and follow-ups
Prepares reports, presentations, and communications on behalf of the COO
Organizes onsite and offsite meetings
Research and documents findings related to assigned projects
Maintain confidentiality of sensitive business and personnel information
Assists COO with daily responsibilities
Other assigned tasks as assigned by COO

Competencies

Thoroughness and attention to detail
Ability to prioritize and manage multiple responsibilities
Ethical Conduct
Excellent computer knowledge with proficiency in database management and word processing
Data entry skills
Excellent knowledge of Microsoft Suite
Excellent communication skills, both verbal and written
Proficient in grammar
Professional demeanor
Resourceful, well organized, highly dependable, efficient and detail oriented.
Time Management

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Some flexibility in hours is allowed, but the employee must be available during the "core" work hours of 8:00 a.m. to 4:30 p.m.

Travel

Minimal travel may be required for offsite meetings or company events.

Required Education and Experience

High school diploma or equivalent.
Two years of experience supporting office functions.

Preferred Education and Experience

Associates or bachelor's degree
Five years of experience supporting office function.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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Refine Your Search

executive assistant jobs in mobile, al

Executive Assistant to the COO

Executive Administrative Assistant

Administrative Assistant II

Secretary Executive II

Secretary V

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