The Procurement Assistant will fulfill many administrative functions that align with the responsibilities of the Purchasing, Contracts, Accounting, and Shipping & Receiving teams. In this role, you will implement relevant business management concepts and processes.
Category: Procurement
Location: Mojave, CA
Citizenship Required: United States Citizenship
Clearance Type: None
Schedule: 9/80 Work Schedule
Relocation Assistance: Relocation assistance may be available
Benefits: 100% Paid Benefits and 401k Matching
Summary:
Founded by legendary aircraft designer Burt Rutan, Scaled Composites is a 40-year-old aerospace company continually working to push boundaries, prove out ideas, and influence the future. We are a rapid prototyping and manufacturing facility, designing, building, and testing proof-of-concept and prototype vehicles. We have flown an average of one new aircraft type per year over our 40-year history such as Proteus, GlobalFlyer, SpaceShipOne, Model 401, and Stratolaunch.
Duties and Responsibilities may include but are not limited to:
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Maintaining assistance with processing (following the process from beginning to end of) Purchase Orders and assisting with administrative tasks, as needed, to support the Procurement Team.
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Performing a variety of purchasing duties.
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Maintaining records and files pertinent to purchasing, contracts and shipping receiving information.
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Purchasing routine, non-discretionary materials and supplies.
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Compiling, recording, and tracking pertinent purchasing, activities and pricing data.
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Within prescribed limits, checking status and expediting deliveries of material ordered and shipments received.
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Coordinating return of rejected or unsuitable orders.
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Responding to requests for purchasing data and status of material activities.
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Completing change orders and reconciling POs per invoices received, as well as obtaining invoices from vendors as needed. Maintaining the Open Order Report to ensure invoices are vouchered in a timely manner.
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Maintaining vendor relationships through phone calls and meetings.
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Setting up visitor requests for onsite visits to ensure clearance and badging is complete prior to the visit.
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Processing Request for Quotes and providing feedback and information to our internal customers.
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Fastenal Vendor Management Inventory (VMI) – processing badge updates and researching issues that may arise with the VMI machines.
Required Skills/Abilities:
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Good verbal and written communication skills.
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Good interpersonal and customer service skills.
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Good sales and customer service skills.
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Great organizational skills and attention to detail.
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Great time management skills with a proven ability to meet deadlines.
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Strong analytical and problem-solving skills.
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Ability to function well in a high-paced and at times stressful environment.
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Ability to quickly learn Purchasing Database Program & Contracts reporting methods.
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Ability to work autonomously, as well as in a team setting.
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Proficient with Microsoft Office Suite or related software.
Education and Experience:
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High School Diploma or equivalent.
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Experience working or knowledge of Costpoint is preferred.
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Experience and/or working knowledge of the Federal Acquisition Regulations is preferred.
Essential Job Functions:
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Requires mobility and the ability to bend and reach
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May infrequently require lifting, carrying, pushing, and/or pulling materials weighing up to 30 pounds.
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Manual dexterity and coordination are required; repetitive hand motion (e.g., to operate computer keyboard)
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Vision at close distances and the ability to adjust focus for prolonged periods (i.e., computer screen)
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Ability to remain sedentary or stationary for prolonged periods of time
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Ability to write for extended periods of time
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Ability to work in an office setting for prolonged periods of time
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May be asked to carry up to 20 lbs. up and down a flight of stairs on a regular basis such as files, books, office equipment, etc.
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Occasional reaching overhead and lifting up to 15 pounds
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Ability to converse and communicate information with others
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Occasional exposure to chemical vapors and/or fumes in low non-hazardous concentration
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Potential to climb up and down steps on a daily basis
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Must be able to read and understand SDS
