Top 12 Accounts payable specialist Jobs in Moline, Il

Accounting Specialist III
Black Hawk College —Moline, IL
- Full-time
- Research
- Mid-level
- 3 years
- Paid holidays
- Disability insurance
7d
Department Coordinator - Accounting and Engineering
H C DUKE & SON LLC —East Moline, IL
- $20 - $24 an hour
- Mid-level
- Office
- Administrative experience
- Travel reimbursement
- Health savings account
Payroll & Staff Accountant
Black Hawk College —Moline, IL
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Payroll Assistant
Tri-City Group —Davenport, IA
- Full-time
- Background check
- Pass drug screening
- Mid-level
Quick Apply
Payroll Administrator
Tri-City Group —Davenport, IA
- Urgently hiring
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
Quick Apply
Senior Accounts Payable and Accounting Analyst
The Schebler Company —Bettendorf, IA
- $22 - $25 an hour
- Full-time
- 5 years
- Writing skills
- Office
- Paid holidays
- Dental insurance
Quick Apply
Payroll Representative - Lee Agency/Brighton Consulting Group
Brighton Consulting Group —Muscatine, IA
- Overtime
- Microsoft Word
- Microsoft Excel
- English
Quick Apply

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Department Coordinator - Accounting and Engineering
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accounts payable specialist jobs near moline, il

Accounting Specialist III

Black Hawk College -
Moline, IL

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Job Details

Full-time
7 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Pension plan
Employee assistance program
Vision insurance
403(b)
Life insurance

Qualifications

Data entry
Associate's degree
Office experience

Full Job Description

General Information & Responsibilities

GENERAL RESPONSIBILITIES: The Accounting Specialist III is responsible for coordinating with vendors, Purchasing Department, and Receiving Department to provide for proper payment of vendor invoices in accordance with vendor terms and financial policies of the College.

Description of Duties

DESCRIPTION OF ESSENTIAL DUTIES:

Prepares approved vendor invoices for payment and enters all necessary information into the Finance system.
Prepares utility bills and other accounts that need special handling for payment.
Reviews payments to vendors to ensure accuracy prior to mailing checks.
Maintains and organizes electronic filing system for all accounts payable records.
Corresponds with vendors as necessary.
Provides information and answers inquiries in a professional and courteous manner from vendors regarding payments.
Researches vendor accounts and unidentified invoices.
Proactively identifies credit amounts due the College and works with vendors/budget managers to ensure receipt.
Works closely with the Finance and Accounting Services staff on cash flow, account numbers, void checks, and other pertinent details.
Works closely with the Purchasing and Receiving Departments to:
- Ensure all purchase order items billed for have been properly received
- Ensure all purchase amounts billed are accurate and within approved limits
Prepares accounts payable accrual lists at year end.
Prepares open encumbrance list:
- Validates open purchase orders using reports, receiving information, and communication with College staff
- Adjusts open encumbrance list for further review
Responsible for 1099 process which includes:
- Gathering and maintaining vendor tax information (W9)
- Preparing and reviewing the annual 1099s printed and mailed to vendors
- Uploading the annual 1099 filing to the IRS using the IRS web service
Assists budget managers with understanding vendor payments recorded in the organizational accounts.
Provides support for external auditor.

DESCRIPTION OF OTHER DUTIES:

Assists in training of work study students and new personnel.
Assists in data entry of Finance System information.
Acts as backup to other Accounting positions as necessary.
Performs other job related duties as assigned.

Education & Experience

EDUCATION AND EXPERIENCE: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.)

Associate’s degree in Accounting or related area required.
Minimum of three years experience in an office situation relating to accounts payable required.
Data entry experience required.
Good oral and written communication skills required.

The above statements reflect the general details necessary to describe the principle functions of the described job; it is not an all-encompassing statement of all the work requirements that may be necessary to perform the job.

Supplemental Information

OVERALL ACOUNTIBILITIES:

Demonstrates Black Hawk College core values.
Accuracy, efficiency, and timeliness of work.
Ability to work cooperatively with co-workers.
Ability to communicate in pleasant manner with employees, student, vendors, and general public.

PRINCIPAL WORKING RELATIONSHIPS:

Works directly with the Director of Accounting
Works directly with Finance staff.
Works cooperatively with budget managers.
Works cooperatively with auditors.
Works cooperatively with College employees.

While you contribute your talent and enthusiasm to BHC, as an eligible employee you will have access to outstanding health benefits, ample time off, a pension plan, educational opportunities, and much more. In this section, you will find an overview of our comprehensive and generous benefit programs. Be sure to check out the Compensation section as well.

Core Benefits
Medical

Prescription Drug Plan

Mail Order Pharmacy

Dental

Vision

Basic Life Insurance

Tuition Waiver

Employee Assistance Program

Long-Term Disability

Flexible Spending Account (FSA)/Dependent Care Account (DCA)

Paid Holidays

Sick Leave

Vacation

Personal Days

Retirement Pension Plans

State University Retirement System of Illinois (SURS): Employees working in a regular and continuous position or one in which services are expected to be rendered on a continuous basis for at least four months or one academic term, whichever is less, may be eligible to enroll in SURS. To learn more about SURS, visit www.SURS.org.

Optional 403b Tax-Deferred Investment Program: Employees may set up a 403b plan through Empower Retirement.

Apply Now

Refine Your Search

accounts payable specialist jobs in moline, il

Accounting Specialist III

Department Coordinator - Accounting and Engineering

Payroll & Staff Accountant

Payroll Assistant

Payroll Administrator

Senior Accounts Payable and Accounting Analyst

Payroll Representative - Lee Agency/Brighton Consulting Group

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Education & Experience

Supplemental Information

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