Top 6 Office coordinator Jobs in Moline, Il

Office Coordinator
LifeSkills Connection Inc —Davenport, IA
- Part-time
- Administrative experience
- High school diploma or GED
- Communication skills
- Health savings account
- Paid holidays
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6d
Front Office Coordinator
Mississippi Laser, Inc. —Stockton, IA
- From $18 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
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9d
Operations Coordinator
Lee Enterprises —Davenport, IA
- $18 an hour
- Full-time
- Microsoft Word
- Office
- Data entry
- Paid parental leave
- Disability insurance
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Operations Coordinator
Thrivent —Davenport, IA
- $20 - $22 an hour
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Paid time off
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Purchasing Coordinator
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Office Coordinator

LifeSkills Connection Inc
Davenport, IA

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Job Details

Part-time
6 days ago

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
Life insurance

Qualifications

High school diploma or GED
Productivity software

Full Job Description

Position: Office Coordinator

FLSA Status: Non-Exempt (Hourly)

Status / Schedule: Part-time – 30 hours per week; Monday–Friday, 10:00 a.m.–4:00 p.m.

Reports To: Designated Corporate Leadership

POSITION Description: The Office Coordinator is responsible for the efficient daily operation of the Holistic Healing Center office location. This position serves as the primary point of contact for clients, visitors, and staff while ensuring administrative, financial, and operational tasks are completed accurately and on time. The Office Coordinator works closely with the corporate office, accounting department, and service providers to support a positive client experience and smooth office operations.

RESPONSIBILITIES:

Front Office Operations

Open and close the office and cash drawer each day
Answer incoming phone calls and direct inquiries appropriately
Schedule appointments and maintain appointment calendars
Check guests and clients in for appointments
Conduct new client intake processes and ensure all required paperwork is completed
Provide excellent customer service to clients, visitors, and staff

Financial & Billing Responsibilities

Accept client payments and co-pays
Balance and count the cash drawer daily
Prepare weekly cash reports and submit cash drawer counts to Accounting each Monday
Prepare and complete bank deposits and bank runs as needed
Scan client payments and upload documentation into KASA
Notify KASA when payment documentation has been uploaded prior to running PBP
Assist with collection calls and emails regarding outstanding balances

Administrative Support

Scan and submit invoices to the Accounting Department
Track and submit clinical supervision hours for licensed provider(s) with PBP documentation
Maintain organized electronic and physical filing systems
Order office and cleaning supplies as needed
Coordinate water cooler deliveries with the designated vendor
Approve employee timecards, missed punches, and timekeeping corrections for designated staff members

Facility Maintenance

Maintain a clean, welcoming, and professional office environment
Perform routine cleaning duties including:
- Dusting
- Sweeping
- Mopping
- Trash removal
- General office upkeep

Marketing & Community Engagement

Create and publish Facebook and social media posts for Holistic Healing Center in accordance with company guidelines
Promote office services, events, and community engagement initiatives in accordance with company guidelines

Client Services Support

Assist with Foot Detox services as assigned
Support staff and providers with client flow and operational needs
Ensure clients have a positive and professional experience while at the facility
Provide other administrative support as necessary and perform other duties as assigned

SKILLS AND QUALIFICATIONS:

Strong organizational and time-management skills
Attention to detail and financial accuracy
Ability to handle confidential client and financial information
Strong communication and interpersonal skills
Ability to work independently and manage multiple priorities
Reliability, accountability, and a customer-service focus
Problem-solving skills and a team-oriented approach

EDUCATION AND EXPERIENCE REQUIREMENTS:

High school diploma or equivalent required
Previous administrative, receptionist, customer service, or office coordination experience preferred
Proficient with Microsoft Office, email, scheduling software, and electronic documentation systems

BENEFITS INCLUDE:

Employer paid Short- and Long-Term Disability, Life Insurance
Full Health & Medical benefits (Dental, Health, Vision)
401k Retirement Plan, HSA, FSA
Paid Holidays, PTO + More

LifeSkills Connection Inc. is committed to granting equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to use this online application process and need an alternative method for applying, you may contact Human Resources, 833-311-1661, for assistance.

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office coordinator jobs in moline, il

Office Coordinator

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Operations Coordinator

Operations Coordinator

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