Top 15 Executive coordinator Jobs in Montgomery, Al

Executive Assistant & Special Events Coordinator
ACLU of Alabama —Montgomery, AL
- $50,000 - $60,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Communication skills
Quick Apply
Advocate Coordinator
CASA of the River Region —Wetumpka, AL
- $40,000 - $45,000 a year
- Full-time
- Mid-level
- Office
- Driver's License
- Paid time off
Quick Apply
3d
Learning and Development Coordinator
Carastar Health —Montgomery, AL
- $41,000 - $62,386 a year
- Full-time
- CPR Certification
- Research
- 3 years
- Tuition reimbursement
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7d
HMOS Lean Specialist
James Hardie —Prattville, AL
- $80,000 - $100,000 a year
- Mid-level
- Travel
- Mentoring
- Wellness program
- Paid jury duty
4d
Program Director _ Residential Services
Three Folds Care Inc —Montgomery, AL
- $62,500 - $85,000 a year
- Full-time
- Clean driving record
- 5 years
- Residential
- Paid holidays
- Health insurance
Quick Apply
1d
Transporter
ALETHEIA HOUSE —Montgomery, AL
- Clean driving record
- Writing skills
- Sanitation
Quick Apply
11d
Senior Project Manager
Openpatterngroup Ventures —Montgomery, AL
- $91,442.89 - $110,124.77 a year
- Full-time
- Google Workspace
- Finance
- Presentation skills
- Paid holidays
- Health insurance
Quick Apply
10d
Restaurant General Manager
Burger King —Montgomery, AL
- $45,000 - $55,000 a year
- Weekends as needed
- 18 years or older
- Sales
- Mid-level
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Medication Nurse for Memory Care Assisted Living
Country Cottage of Montgomery —Montgomery, AL
- $23 - $26 an hour
- Part-time
- Mid-level
- Driver's License
- Criminal background check
Quick Apply
Physician (Neurologist)
US Veterans Health Administration —Montgomery, AL
- $124,308 - $315,000 a year
- Online Application
- Acute care
- Background check
- Medicine
- Paid holidays
- Loan repayment program
Physician (Orthopedic)
US Veterans Health Administration —Montgomery, AL
- $124,308 - $400,000 a year
- Online Application
- Background check
- Medicine
- Surgery
- Paid holidays
- Loan repayment program
5d
Senior Project Manager – New Electrical Hyperscale Data Center Construction
Owen Electric —United States
- Full-time
- Construction site
- Continuous improvement
- Experience equivalent to degree accepted
- Health insurance
- Dental insurance
Quick Apply

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Advocate Coordinator
CASA of the River Region —Wetumpka, AL
Some travel required; proof of Alabama driver’s license and car insurance (required). Bachelor’s degree, preferably in a social service-related field, or the…
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3d
CC- Care Coordinator
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This position will help to develop and maintain positive relationships with patients by providing ongoing support for the patient and family through the team-…
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executive coordinator jobs near montgomery, al

Executive Assistant & Special Events Coordinator

ACLU of Alabama
Montgomery, AL

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year

Qualifications

Vendor relationship building
Executive administrative support
Special events experience
Managing executive calendars
Stakeholder relationship building

Full Job Description

Executive Assistant & Special Events Coordinator

ACLU of Alabama (ACLU-AL)

Classification: Full-Time, Exempt

Reports to: Chief of Staff

Position Summary

The Executive Assistant & Special Events Coordinator provides high-level administrative and operational support to the Executive Team while leading the planning and execution of key organizational events and convenings.

This role functions as a strategic partner to leadership supporting daily operations, advancing organizational priorities, and ensuring events are executed with excellence and alignment to ACLU-AL’s mission.

The position is intentionally structured with a 70/30 focus:

70% Executive & Operations Administrative Support
30% Special Events & Convenings

This role is ideal for a highly organized, proactive professional who thrives at the intersection of leadership support, project management, and event execution.

Core Accountabilities

Executive & Operations Administrative Support (70%)

Leadership Support & Coordination

Provide direct administrative support to the Executive Team, including calendar management, scheduling, meeting coordination, travel logistics, and expense tracking.
Serve as a key point of coordination between leadership, staff, board members, and external partners.
Track action items, deadlines, and follow-ups across leadership priorities to ensure accountability and follow-through.

Meetings, Briefings & Communications

Prepare agendas, briefing materials, presentations, and follow-up notes for leadership, board, and cross-departmental meetings.
Assist with drafting, organizing, and distributing internal and external communications on behalf of leadership, as needed.
Coordinate logistics and materials for board-related meetings in partnership with the Chief of Staff.

Operational & Administrative Support

Support the Chief of Staff and the rest of the Executive Team with administrative coordination related to organizational systems, processes, and internal initiatives.
Maintain organized digital and physical filing systems for leadership documents, contracts, and key operational materials.
Assist with confidential and sensitive communications, personnel-related documentation, and leadership workflows with professionalism and discretion.

Special Events & Convenings (30%)

Event Planning & Execution

Lead planning and execution for ACLU-AL events, including staff retreats, board meetings, community convenings, trainings, service days, and special initiatives.
Develop detailed event timelines, run-of-show documents, budgets, and staffing plans.
Coordinate logistics such as venue selection, room blocks, catering, A/V, transportation, accessibility needs, and on-site support.

Vendor & Partner Management

Serve as the primary liaison with hotels, venues, vendors, and external partners.
Support contract coordination and vendor agreements in collaboration with the Chief Financial Officer, Chief of Staff, and other internal stakeholders as appropriate.
Track vendor deliverables, invoices, and timelines to ensure smooth execution.

Cross-Team Collaboration & Follow-Up

Collaborate with internal teams to align on event goals, messaging, registration, materials, and staffing.
Support participant and volunteer coordination, including registration tracking and event communications.
Lead post-event debriefs and feedback collection to inform improvements for future events.

Decision-Making & Priority Alignment

The Executive Assistant is empowered to act independently within their scope of responsibility and exercise sound judgment in managing day-to-day operations, communications, and administrative matters understanding that the Executive Director holds final decision-making authority.
The Chief Financial Officer provides oversight related to finance, budgeting, contracts, and organizational administration and retains final decision-making authority within those areas.
The Chief of Staff ensures organizational priorities are coordinated across departments, supports leadership initiatives, and provides day-to-day guidance and workflow alignment for the position
The EA & Special Events Coordinator escalates competing priorities, opportunities, or conflicts to leadership as needed to ensure clarity and alignment.
The Executive Director sets strategic priorities and retains final decision-making authority. In the absence of the Executive Director, the Deputy Director serves as the designated decision-maker for matters requiring executive approval.

Skills & Qualifications

Experience providing executive-level administrative support in a fast-paced environment
Demonstrated experience planning and managing events or complex projects
Strong organizational and time-management skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to manage confidential information with discretion
Proficiency with calendars, document management systems, spreadsheets, project/task management tools, and virtual meeting platforms
Ability to anticipate needs, problem-solve proactively, and adapt in a dynamic environment
Commitment to equity, justice, and the mission of the ACLU
Preferred: experience with Outlook, Microsoft Teams, Zoom, and Asana

Core Competencies

Executive presence and professionalism
Relationship-building across teams and external stakeholders
Strategic thinking paired with strong operational execution
Flexibility, adaptability, and sound judgment
Accountability, follow-through, and attention to detail

Why This Role Matters

This role strengthens ACLU-AL’s leadership capacity by ensuring executive and operational priorities are supported, events are well-executed, and internal systems run smoothly. By combining executive support with special events coordination, this position enhances organizational effectiveness while allowing leadership to focus on strategy, advocacy, and impact.

Equal Employment Opportunity Employer

Compensation and Benefits:

Salary is between $50,000 - $60,000, depending on experience.

The ACLU of Alabama is an equal opportunity/affirmative action employer and encourages applications from all qualified individuals, including women, people of color, persons with disabilities, and lesbian, gay, bisexual, non-binary and transgender individuals.

Quick Apply

Refine Your Search

executive coordinator jobs in montgomery, al

Executive Assistant & Special Events Coordinator

Advocate Coordinator

Learning and Development Coordinator

HMOS Lean Specialist

Program Director _ Residential Services

Transporter

Senior Project Manager

Restaurant General Manager

Medication Nurse for Memory Care Assisted Living

Physician (Neurologist)

Physician (Orthopedic)

Senior Project Manager – New Electrical Hyperscale Data Center Construction

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