Top 45 Operations coordinator Jobs in Monticello, Mn

Office Manager & Executive Coordinator
Timesavers LLC —Maple Grove, MN
- $70,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- Paid holidays
Quick Apply
HR & Independent Contractor Relations Coordinator
Dash Express —Minneapolis, MN
- $60,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Project management
- Health insurance
- Dental insurance
Quick Apply
20h
Direct Support Professional / Assistant to the Coordinator & Director
St Andrews House —Monticello, MN
- From $22 an hour
- Full-time
- Office
- High school diploma or GED
- Computer skills
- 401(k)
Quick Apply
Associate Project Manager / Construction Coordinator
Astro Metal Craft —Hanover, MN
- $52,000 - $62,000 a year
- Full-time
- Organizational skills
- In-person
- Associate's degree
- Profit sharing
- Health savings account
Quick Apply
Inventory Control Coordinator
TriMark USA —Rogers, MN
- $21 - $24 an hour
- Email
- Background check
- Microsoft Outlook
- Military
- Health insurance
- Dental insurance
Quick Apply
1d
Inventory Control Coordinator
TriMark USA —Rogers, MN
- $21 - $24 an hour
- Email
- Background check
- Microsoft Outlook
- Military
- Health insurance
- Dental insurance
Quick Apply
1d
Operations Coordinator
Ascentek Services, LLC —Clearwater, MN
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid parental leave
- Health savings account
Quick Apply
Unit Operations Coordinator
Children's Minnesota —Coon Rapids, MN
- $21.78 - $31.11 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Writing skills
- Health insurance
- Dental insurance
11d
Inventory Coordinator
Medline Industries —Rogers, MN
- $21.75 - $31.50 an hour
- Full-time
- Research
- Mid-level
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
Communications and Administrative Coordinator
Alleluia Lutheran Church —Saint Michael, MN
- $20 - $23 an hour
- Part-time
- School experience
- Google Workspace
- Microsoft Outlook
- Paid parental leave
- Paid time off
Quick Apply
14d
Office Operations & Real Estate Transaction Coordinator
Enclave Team —Maple Grove, MN
- $24 - $28 an hour
- Full-time
- Background check
- Google Workspace
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Shipping Coordinator - 1st Shift
Quanex —Saint Cloud, MN
- $20.50 - $25.50 an hour
- Overtime
- Microsoft Excel
- High school diploma or GED
- Manufacturing
- Paid training
- Wellness program
Shipping and Receiving Coordinator
Apex Water + Process Inc. —Saint Michael, MN
- $23 - $29 an hour
- Overtime
- Background check
- ERP systems
- Pass drug screening
- Health savings account
- Disability insurance
13d
Customer Care Coordinator
Elevator Services Group —Medina, MN
- $25 - $30 an hour
- Office
- Organizational skills
- Communication skills
Quick Apply
Continuous Improvement Coordinator
Pelican Products, Inc. —Maple Grove, MN
- $52,000 - $65,000 a year
- Full-time
- Engineering
- Mid-level
- High school diploma or GED
- Wellness program
- Health savings account
Quick Apply
Event Operations Coordinator
Dave & Buster's —Maple Grove, MN
- $19 - $24 an hour
- Full-time
- English
- Organizational skills
- Entry level
CHEMICAL WAREHOUSE COORDINATOR
CENTRA SOTA COOPERATIVE —Santiago, MN
- $24.45 - $33.63 an hour
- Full-time
- Customer service
- Mid-level
- Organizational skills
- Disability insurance
- Health insurance
Quick Apply
Member Services and Events Coordinator
I94 West Chamber of Commerce —Rogers, MN
- $19 - $22 an hour
- Part-time
- Office
- In-person
- Reliable transportation
- Mileage reimbursement
- Paid time off
Quick Apply
Facilities Coordinator
TopLine Financial Credit Union —Maple Grove, MN
- $26.62 - $33.27 an hour
- Online Application
- Microsoft Word
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
14d
Veterinary Inventory Coordinator
Allied Emergency Veterinary Service —Brooklyn Park, MN
- $23 - $29 an hour
- Weekends as needed
- Research
- Mid-level
- In-person
- Health savings account
- Health insurance
Quick Apply
7d

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Office Manager & Executive Coordinator

Timesavers LLC -
Maple Grove, MN

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance

Qualifications

Customer communication
Teamwork
Confidential information handling
Microsoft Excel
Microsoft Outlook
Operations coordination
Executive administrative support
Sales administration
Manufacturing facility experience
Project task coordination
Microsoft Teams
SharePoint

Full Job Description

Job Title: Office Manager & Executive Coordinator

Location: Maple Grove, MN (On-site)

Reports To: President

Salary Range: $70,000–$90,000 annually, DOQE

About Timesavers

Timesavers is a leading manufacturer of industrial finishing and grinding equipment serving customers across North America and worldwide. We are known for high-quality products, technical expertise, and exceptional customer service.

We are seeking an experienced, organized, and customer-focused Office Manager & Executive Coordinator to lead front-office operations, support executive leadership, and serve as a central coordination hub for customer-facing activities and cross-functional operations. In this highly visible role, you will drive exceptional customer experiences, coordinate executive operations, support capital equipment sales administration and key business processes, including billing, and ensure the office runs smoothly and professionally.

This is more than an administrative role -it is an opportunity to become a trusted business partner who improves processes, enhances customer satisfaction, and contributes directly to business success.

As Timesavers continues to grow, this role plays a key part in strengthening coordination across the customer experience, executive operations, and business processes.

The ideal candidate thrives in a fast-paced manufacturing environment, builds strong relationships, takes ownership, and continually seeks opportunities to improve operational efficiency and the customer experience.

Position Overview

The Office Manager & Executive Coordinator serves as the operational hub of the front office and a trusted partner to the President and Executive Leadership Team. This role plays a critical part in shaping the customer experience, coordinating executive activities, supporting sales administration, and ensuring seamless office operations.

Based in the front-office reception area, this position serves as Timesavers' primary point of contact for scheduled customer visits, vendors, and employees while also serving as a central coordination point across multiple departments.

Success in this role means delivering exceptional customer experiences, enabling executive effectiveness, ensuring accurate and timely order and billing processes, and maintaining an organized, welcoming, and professional environment.

This role is designed to bring greater alignment, efficiency, and consistency across front-office operations, executive support, and customer interactions.

Key Responsibilities: Customer Visits, Demonstrations & Events

· Plan and coordinate customer visits, machine demonstrations, factory tours, training sessions, and partner meetings

· Develop detailed agendas and coordinate schedules with Sales, Engineering, Applications, Service, and Executive Leadership

· Serve as the primary host for visitors, ensuring a professional and welcoming experience

· Manage all meeting logistics, including room setup, catering, refreshments, travel recommendations, lodging, and visitor communications

· Support trade shows, customer events, and company meetings as needed

Executive Support

· Manage calendars and scheduling for the President and Executive Leadership Team

· Coordinate travel, itineraries, lodging, transportation, and expense reporting

· Prepare meeting materials, presentations, agendas, and supporting documentation

· Attend leadership meetings, capture notes, track action items, and ensure timely follow-up

· Draft and proofread correspondence, reports, and internal communications

· Handle sensitive and confidential information with professionalism and discretion

Customer Experience & Continuous Improvement

· Champion a customer-first mindset throughout the organization

· Identify and implement improvements to customer interactions, communication processes, and service delivery

· Gather feedback from customers and internal stakeholders and recommend process improvements

· Standardize and improve processes related to customer visits, communication, and coordination

· Develop and implement administrative procedures that improve efficiency and strengthen the customer experience

Capital Equipment Sales Administration

· Enter and maintain capital equipment sales orders within the ERP system (Infor XA, Salesforce)

· Verify pricing, configurations, shipping requirements, terms, and customer information

· Ensure capital equipment orders are entered accurately and released in a timely manner to support production schedules and customer commitments

· Partner with Sales, Engineering, Production, and Accounting to process orders accurately and efficiently

· Monitor order status and proactively communicate updates to internal teams and customers

· Maintain accurate and organized order records and documentation

Billing & Administrative Operations

· Prepare accurate and timely invoices for parts sales and service activities

· Reconcile sales orders, work orders, shipping documentation, and billing information

· Partner with Accounting to resolve billing discrepancies and support month-end activities

· Respond to customer billing inquiries professionally and promptly

· Manage incoming and outgoing mail, packages, and office communications

· Maintain office supplies, vendor relationships, and front-office organization

Qualifications Required

· 5+ years of experience in office management, executive administration, customer service, or business operations

· Experience supporting senior leaders or executives

· Experience with ERP systems, order entry, invoicing, or related business processes

· Strong organizational and project coordination skills with the ability to manage multiple priorities

· Exceptional and proactive verbal and written communication skills

· Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, Teams, and SharePoint)

· Professional presence with a strong customer-service orientation

· Ability to maintain confidentiality and exercise sound judgment

Preferred

· Experience in a manufacturing, industrial, engineering, or capital equipment environment

· Experience coordinating customer visits, demonstrations, events, or executive meetings

· Familiarity with sales order processing or service operations

· Experience supporting accounting or invoicing processes

· Experience with ERP systems such as Epicor, NetSuite, Microsoft Dynamics, SAP, or similar platforms

Key Competencies

· Customer Focus

· Executive Presence

· Initiative and Ownership

· Attention to Detail

· Problem Solving

· Relationship Building

· Adaptability

· Professional Communication

· Process Improvement

· Organizational Excellence

Benefits

· Medical, Dental, and Vision Insurance

· Health Savings Account (HSA) and Flexible Spending Account (FSA) options

· 401(k) with Company Match

· Company-Paid Life Insurance and Disability Coverage

· Paid Time Off and Paid Holidays

· Employee Assistance Program (EAP)

· Professional Development and Training Opportunities

Our Culture

At Timesavers, our success is built upon Four Pillars that guide everything we do:

People - By investing in people, inspiring passion, and communicating honestly, we create an environment where individuals and the team can thrive.
Integrity - We do the right thing, honoring our word, and creating ethical, trust-based relationships that drive lasting success.
Excellence - We pursue excellence relentlessly, safeguarding our brand, and ensuring every job is done right.
Innovation - We encourage our team to use their expertise confidently, staying curious, and embracing change to drive growth and success.

Why Join Timesavers?

At Timesavers, you will play a central role in supporting customers, leadership, and daily operations in a collaborative, fast-paced manufacturing environment.

· Partner directly with the President and Executive Leadership Team

· Shape the customer experience from initial visit through order fulfillment

· Drive improvements that enhance operational efficiency and customer satisfaction

· Take ownership of highly visible, business-critical responsibilities

· Make a meaningful impact on the success of customers, employees, and the business

If you enjoy creating exceptional customer experiences, improving processes, and serving as a trusted business partner within a growing organization, we would love to hear from you.

Pay: $70,000.00 - $90,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

operations coordinator jobs in monticello, mn

Office Manager & Executive Coordinator

HR & Independent Contractor Relations Coordinator

Direct Support Professional / Assistant to the Coordinator & Director

Associate Project Manager / Construction Coordinator

Inventory Control Coordinator

Inventory Control Coordinator

Operations Coordinator

Unit Operations Coordinator

Inventory Coordinator

Communications and Administrative Coordinator

Office Operations & Real Estate Transaction Coordinator

Shipping Coordinator - 1st Shift

Shipping and Receiving Coordinator

Customer Care Coordinator

Continuous Improvement Coordinator

Event Operations Coordinator

CHEMICAL WAREHOUSE COORDINATOR

Member Services and Events Coordinator

Facilities Coordinator

Veterinary Inventory Coordinator

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