BASIC FUNCTION:
Under the general direction of the Superintendent, the Chief Business Officer (CBO) provides leadership and management over the business and financial operations of the district, and co-develops the budget with the Superintendent. The CBO is attentive to legislative changes in school finance, and pursues new funding sources, including grants, the development of public-private partnerships, and other business partnerships to support District programs. The CBO innovates in collaboration with the Technology Services Director to implement systems for improving efficiencies in district operations. The CBO provides direction to, plans, organizes, supervises, and evaluates the maintenance, operations, transportation, student nutrition services, and fiscal services programs including: attendance accounting, budget development/management and control, and related support services. The CBO is assigned to represent the Superintendent and District on JPA boards, community advisory committees, and in interactions with other governmental entities.
ESSENTIAL FUNCTIONS AND REPRESENTATIVE DUTIES:
- Participates as a member of the Executive and Superintendent’s Cabinets.
- Plans, organizes, and evaluates all the programs supervised, and provides alternative solutions for management review in conjunction with the Human Relations lead.
- Provides management training for all programs under their direction. Prepares or oversees the preparation of all contract service agreements and processes and coordinates all facility use forms and requests for proposals. Coordinates the lease of all surplus property and preparation/execution of all lease/rental agreements and specifications.
- Coordinates risk management functions.
- Collects and analyzes demographic data.
- Supervises fixed assets controls and inventory, budget development, management, and control.
- Makes long-range budget, income and expenditure projections.
- Prepares or oversees the preparation of board reports, budget status reports, state, federal, and county reports of financial transactions.
- Works cooperatively with all management staff to prepare all types of financial reports.
- Makes special studies as directed by the Superintendent and/or Board of Education.
- As directed by the Superintendent, provides leadership of joint community/district committees involved in the budget development process, and collaborates with community and business leaders in developing partnerships to build learner pathway programs and enhance the learning environment.
- Provides revenue information and estimates for the development of the district’s budget. Files federal and state financial reports as required by law.
- Monitors and controls district cash resources, forecasts district cash flow requirements.
- Provides fiscal data as requested by the County Office of Education; reviews for accuracy various reports prepared by the county office.
- Advises district staff of fiscal implications of various organizational decisions.
- Provides data for labor negotiations.
- Establishes, monitors, and maintains accounting records for fiscal control.
- Prepares schedules and other required information and coordinates the district’s annual audit.
- Ensures that information is properly processed, including input documents, posting, balancing and distribution of financial data.
- Supervises the Director of Business Services in accounting function operations.
- Oversees the completion of the district’s annual financial and budget report, and supervises and assists the Director in the district’s budgetary operations including payroll and benefits, as well as collaboration with Human Relations in maintaining position control.
- Oversees the coordination of the Student Nutrition/Purchasing/Warehouse departments.
- Supervises the Director of Maintenance, Operations and Transportation Services, as well as the Director of Student Nutrition Services.
- Completes, or oversees the completion of, monthly analyses of district’s Student Nutrition Services operation.
- Computes, or, oversees the district’s regular and special education funding.
- Reviews various expenditure requests for their appropriateness.
- Reconciles the district’s budgetary records with county budgetary records.
- Participates in the selection and promotion of department staff, assigns duties, and performs evaluations.
- Provides training and in-service to staff supervised. Collaborates with Executive Cabinet Members in approval of expenditures of training sessions, in-services, conferences, and other items by administrators, teachers and classified staff. Makes reports to the Board of Education, including budget status reports and financial statements.
- Oversees bond and facilities programs, including fiscal reports and creation and guidance of the Bond Oversight Committee.
- Participates in district/school conferences; may make speeches before community groups.
- Attends school board meetings and answers questions or provides informational materials.
- Performs related duties as assigned.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
KNOWLEDGE AND ABILITIES: ABILITY TO: Plan, organize and administer the fiscal services of the district. Analyze financial data and prepare narrative and statistical reports, forecasts and recommendations. Operate the financial computing system. Communicate effectively both orally and in writing in formats that include grant writing and proposal development. Interpret, apply and explain rules, regulations, policies, and procedures. Analyze fiscal situations accurately and adopt an effective course of action. Meet schedules and timelines; plan and organize work. Supervise and evaluate the performance of assigned staff. Maintain professional competence through professional development.
KNOWLEDGE OF: Insurance and risk management. Business practices. Student transportation and operations. Facilities maintenance and operations. Data processing systems and operations. Student nutrition programs and operations. Software applications-student administration and finance. Planning, organization, and direction of the fiscal services of the district. Accounting and auditing principles, practices and procedures. Financial analysis and projection techniques. Financial reporting procedures. Employee-employer relations and employee contracts. Budget control and revenue projections. District’s organization, philosophy, goals, and objectives. Oral and written communication skills Principles and practices of management. Applicable laws, codes, regulations, policies, and procedures. Public speaking techniques.
ENTRANCE QUALIFICATIONS:
Bachelor’s Degree in Business Administration or equivalent experience.
Five (5) years of business management experience OR proper California Administrative Credential.
Demonstrated leadership and organizational abilities.
Meet district standards for physical and mental health.
Master’s Degree in Business Administration or comparable field IS PREFERRED.
WORKING CONDITIONS: ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL ABILITIES: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vision (which may be corrected) to read small print; mobility of arms to reach and dexterity of hands to grasp and manipulate small objects; lower body mobility may not be required; work which is primarily sedentary; inside environmental conditions; use personal vehicle in the course of employment; attend periodic evening meetings and/or travel within and out of District boundaries to attend meetings; work evenings or weekends.
LICENSE: Possess and maintain a valid California driver’s license.
APPLY TO: Edjoin.org
For more information, please contact Diane Siri, [email protected] or Julie Haff, [email protected]
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.
Pay: $209,926.00 - $248,563.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
