POSITION:
The Human Resources & Payroll Consultant for PNW is responsible to ensure implementation of required labor laws, perform all aspects of payroll, benefits, workers compensation, human resources, onboarding, training, human resources investigation and counsel, maintain accurate employee files, compliance audits and guidance to facilities supported by Kalesta Healthcare Group and act as human resource for Kalesta Healthcare support center.
REPORTING:
This position is reports to the Executive Director of Human Resources
FLSA STATUS: Exempt
QUALIFICATIONS/REQUIREMENTS:
Education: High School graduate or equivalent (preferred undergraduate with HR emphasis)
License: None Required
Work Experience: 3+ years of human resources and payroll background preferred
Language Skills:
Must be able to read, analyze, and interpret common scientific and technical information, and to be easily understood through verbal communication in the English language.
Mathematical Skills:
Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Excel proficiency with a minimum comfort level navigating spreadsheets
Communication Skills:
Must have exceptional communication and customer service skills, and be empathetic.
Ability to effectively communicate with employees, patients, families, responsible parties, staff and outside resources and agencies.
ESSENTIAL JOB FUNCTIONS:
Provide updates to the Human Resources Executive Directtor on any concerns or support needs for the facilities.
Support the facilities with Human Resource matters, such as onboarding, training, compliance, new labor laws, new industry rules and regulations, PBJ reporting, hiring, termination and write up guidance.
Plans, leads, develops, coordinates, and implements policies, processes, training, initiatives, and surveys to support the organization's human resource compliance and strategy needs
Share information regarding potential employee complaints and legal matters related to employees at facility and Kalesta level.
Advertise for available positions at Kalesta and provide guidance to Administrator when facility has hiring needs.
Maintain employee applications on file as required
Assist with the scheduling and interviewing of applicants for employment
Provide support, guidance, and at times act as payroll or HR for facility, if team member is not available or role is open.
Monitors and ensures the organization's compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews and modifies policies and practices to maintain compliance
Process payroll and provide HR needs at Kalesta Healthcare Group.
Designing and directing training programs
Process on a semi-monthly basis, a complete, accurate payroll transmittal
Process accurate termination check requests
Ensure all payroll procedures are followed
Process payroll changes, including wage increases with proper approval, W4, employee personal data, etc.
Ensure that COBRA, Health, Dental, FSA, 401(k), Supplemental Benefits, Garnishment procedures are followed which includes Union dues and Credit Union, if applicable
Work with insurance brokers regarding worker’s compensation and other employee coverage matter
Work with HR systems to ensure all HR needs are being met with online services (HRIS)
Communicate with HR counsel on any new litigation or pre litigation matters
Attend conference calls for HR matters with counsel or facility leadership
Attending weekly meeting with supervisors to review and provide updates on HR matters within Kalesta Healthcare Group and supported facilities.
Prepare wage statement and calculate average weekly wage according to procedure for Workers’ Compensation when requested
Orient new employees to personnel policies, obtain signature of employee on required forms for employment and provide written information required by law, i.e., Workers’ Compensation. Follow procedures for obtaining and maintaining I-9 forms and proper forms of identification
Schedule timely employee evaluation, submit to supervisor for completion and ensure return of completed evaluation
Notify supervisors promptly of any personnel problems which includes but is not limited to: excessive absenteeism, clocking in late or out early, excessive overtime, non-compliance with dress code
Maintains current employee phone records for emergency/disaster situations
Practice safety policies and procedures
React appropriately to emergencies and disaster situations
Be courteous, considerate and cooperative when communicating with all facility staff, residents and public
Promote and maintain good public relations on behalf of the facility and Kalesta Healthcare Group
Regular attendance and dependability
Performs other duties as required
JOB FUNCTIONS:
Demonstrate knowledge of, and respect for, the rights, dignity and individuality of each resident in all interactions
Appreciates the importance of maintaining confidentiality of resident and facility information
Demonstrate honesty and integrity at all times in the care and use of resident and facility property
Ability to read, speak and understand English, follow directions and complete the assigned responsibilities of the department
Ability to use 10 key calculator, computer and photocopier
Possess organizational, mathematical and communication skills
Maintain a neat, clean, well-groomed appearance
Other duties as assigned
PHYSICAL CAPACITIES: (With or Without the Aid of Mechanical Devices)
Must be able to move intermittently throughout the workday.
Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
Must meet the general health requirements set forth by the policies of this facility which includes an annual TB screening and physical examination.
Must be able to sit for extended periods of time.
Must be able to lift and carry up to 25 pounds.
Must be able to cope with the mental and emotional stress of the position.
HIPAA is a law that must be followed by all healthcare personnel at every level. This position is a Mandated Reporter regarding the suspicion of elder abuse and may have access to Protected Health Information (PHI).
ACKNOWLEDGEMENT:
Every effort has been made to identify the essential functions of this position. However, this in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from this position.
I have read this job description and fully understand the requirements. I understand that proprietary information remains the property of the company and confidential information must remain within the confines of the company during and after employment. I hereby accept the position of Payroll/AP Coordinator and agree to perform this position in a safe manner and in accordance with the facility’s established procedures. I understand that as a result of my employment, I may be exposed to blood, body fluids, burn, infections diseases, air contaminants (including tobacco smoke), hazardous chemicals, and to the Hepatitis B virus, and that I will be responsible for following company policies and procedures when in contact with any of the situations described above.
I understand that my employment is at will. My employment is for no definite or determinable period and may be terminated at any time with or without prior notice at the option of either myself or the company. No promises or representations contrary to the foregoing are binding on the company unless made in writing and signed by me and the facility Administrator.
