ADMINISTRATIVE OFFICE ASSISTANT III
Position Number: S-3906
Position Summary:
This position provides administrative support to the Dean and Associate Dean in the College of the Arts and Media (CAM), which requires a high level of professionalism, attention to detail, and the ability to maintain strict confidentiality regarding sensitive issues. This position is responsible for complex and varied duties, requiring an ability to work both collaboratively and with a high degree of autonomy.
Required Qualifications:
High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Preferred Qualifications:
Knowledge of specific software programs and/or mainframe/systems skills (i.e. Excel, SAP).
Duties & Responsibilities:
Provides administrative support for the dean and associate dean, which includes scheduling meetings, screening calls and visitors, preparing and distributing correspondence.
Verifies scholarship, endowment and donor information for CAM using Raisers Edge and SAP.
Works with OSFA and Advancement to keep scholarship and award information accurate in Scholarship Universe; interacts with other department offices relative to donor giving, scholarships and endowments.
Provides administrative support for alumni and donor events, prepares monthly donor reports for department chairs; mails thank you cards in coordination with the Alumni and Advancement department.
Provides administrative support for CAM Alumni Advisory Board.
Prepares the CAM Monthly Events email.
Conducts the monthly budget reconciliation for the Deans Office.
Posts credit card expenses and submits expense reports through the Spend Clarity system in compliance with university credit card policies.
Inputs and approves Deans Office staff and student payroll in TimeClock Plus.
Serves as the coordinator for building key assignments.
Provides assistance on projects as assigned by Dean and Manager of Business Operations.
Orders office and computer lab supplies as needed.
Performs other duties as assigned.
Supervision Exercised:
None.
Employee Group: Administrative Office Assistant
Staff Pay Level:
Pay Range: Minimum Starting Rate: $18.10 per hour
Division: Academic Affairs
Department: College of the Arts & Media
Position Status: Regular
Position End Date:
Employment Status: Full-Time
FTE: 1.0
Position Type: 12 month
Weekly Work Schedule: M-F; 8:00a.m. to 5:00p.m; evenings and weekends may be required
Location: Mount Pleasant, MI
Posting Ends:
Open Until Filled: Yes
About the Department:
About CMU:
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, masters, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 mens and womens Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. Its part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the states largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the citys central location in Michigans Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards:
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
Message to Applicants:
Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMUs mission, vision, and leadership standards.
You must submit an online application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
To apply, visit https://www.jobs.cmich.edu/postings/44978
CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.
If you wish to see "Know Your Rights " posters, please click here.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMUs Title IX Coordinator, the US Department of Educations Assistant Secretary, or both.
CMUs Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
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