Top 132 office coordinator Jobs in mountain view, ca

Operations & Collections Coordinator
DLC Consulting Services, LLC on behalf of law firm client —Redwood City, CA
- $31.25 - $40.86 an hour
- Part-time
- Background check
- Microsoft Excel
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Office Operations Coordinator
Autool USA Inc —Hayward, CA
- $53,331.02 - $64,226.60 a year
- Email
- ERP systems
- English
- Mid-level
Quick Apply
11d
Business Office Coordinator
Kensington Senior Living, LLC —Redwood City, CA
- $80,000 - $85,000 a year
- Weekends as needed
- Microsoft Outlook
- Ability to walk for extended periods
- Word processing
- Flexible schedule
Quick Apply
UNIQLO Human Resources Coordinator
Fast Retailing —Milpitas, CA
- $26.50 an hour
- Weekends as needed
- Oracle
- Mid-level
- Administrative experience
- Store discount
- Commuter assistance
11d
Coordinator, Customer Service III - TR
Corovan Corporation —San Jose, CA
- $27.75 - $30.68 an hour
- Overtime
- Microsoft Excel
- 5 years
- Bachelor of Science
Quick Apply
10d
Administrative Coordinator
Moldaw Residences —Palo Alto, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
4d
Facility Office Coordinator
Newmark —Santa Clara, CA
- $30 - $33 an hour
- Full-time
- Background check
- Mid-level
- Office
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Executive Operations Coordinator, Office of the CEO
MatX —Mountain View, CA
- $120,000 - $175,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
- Paid parental leave
- Health savings account
11d
Office Coordinator
Muon Space —Mountain View, CA
- $78,000 - $99,000 a year
- Weekends as needed
- Google Workspace
- Computer literacy
- Mid-level
- Paid parental leave
- Paid holidays
8d
Office Coordinator
DPR Construction —Silicon Valley, CA
- $82,000 - $93,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Executive Assistant / Coordinator
PowerCo SE —Mountain View, CA
- $84,460 - $109,180 a year
- Mid-level
- Office
- 3 years
- Paid time off
- Employee assistance program
Workplace Experience Coordinator - Mountain View CA
CBRE —Mountain View, CA
- $31.25 - $34.80 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
Part-Time Front Desk & Patient Experience Coordinator
Annie Wang Acupuncture —Los Altos, CA
- $20 - $22 an hour
- Overtime
- Word processing
- Computer literacy
- Administrative experience
Quick Apply
Contractor Office Coordinator
Drivemode —Mountain View, CA
- $45 - $55 an hour
- Contract
- Google Workspace
- Inventory management
- Mid-level
Senior Administrative Coordinator
Stanford Univerity, Department of Pathology —Palo Alto, CA
- $23.59 - $49.69 an hour
- Temporary
- Hybrid work
- 6 years
- Customer service
- Mid-level
Quick Apply
Executive Coordinator
Na Ali'i Consulting & Sales, LLC. —Mountain View, CA
- $90,000 - $115,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
Quick Apply
Office Administrative Coordinator, Part Time (Redwood City, CA)
Anomali —Redwood City, CA
- $25 - $35 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Opportunities for advancement
Quick Apply
1d
Business Office Coordinator
Sequoia Living —Portola Valley, CA
- $37.20 - $43.71 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Backoffice Operations Coordinator
Leapstart Inc. —Cupertino, CA
- $20 an hour
- Part-time
- Background check
- School experience
- Google Workspace
- Flexible schedule
Quick Apply
Workplace Experience Coordinator
CBRE —Mountain View, CA
- $28.85 - $30.05 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
3d

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Operations & Collections Coordinator

DLC Consulting Services, LLC on behalf of law firm client -
Redwood City, CA

Quick Apply

Job Details

Part-time
$31.25 - $40.86 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance

Qualifications

Customer communication
Microsoft Excel
Operations management
Administrative experience
Accounting
Law office

Full Job Description

Part-Time | Approximately 30 Hours Per Week

Overview

The Operations & Collections Coordinator partners closely with the Chief Operating Officer & Chief Financial Officer to support the firm’s day-to-day administrative, operational, and billing functions. This position plays an important role in maintaining organized office operations, supporting client billing and collections processes, coordinating vendors and administrative tasks, and assisting with general operational needs across the firm.

The ideal candidate is highly organized, responsive, detail-oriented, and comfortable working in a professional services or law firm environment.

Duties and Responsibilities

Operations & Administrative Support

· Support the day-to-day administrative and operational needs of the law firm.

· Serve as a primary administrative resource to the Chief Operating Officer & Chief Financial Officer.

· Coordinate office vendors, service providers, and office-related maintenance requests.

· Manage office supply ordering and maintain appropriate inventory levels.

· Assist with insurance renewals, tracking, and related administrative documentation.

· Support invoice processing and coordination for payment approval.

· Maintain electronic document and file storage systems.

· Assist with organizing and maintaining operational records and files.

· Troubleshoot routine office and equipment issues as needed.

· Handle confidential and sensitive information with professionalism and discretion.

· Support additional administrative and operational projects as assigned.

Billing & Collections Support

· Assist with client follow-up regarding outstanding balances and declined payments.

· Generate monthly pre-bills and draft invoices for attorney review.

· Prepare and distribute finalized invoices and supporting documentation.

· Maintain client billing information within the firm’s systems.

· Respond to client and internal billing inquiries in a timely and professional manner.

· Assist with tracking accounts receivable activity and reporting information to leadership.

· Coordinate with attorneys and clients regarding billing-related matters as needed.

Payroll Support (Backup Function)

· Provide backup administrative support related to payroll processing.

· Coordinate with the payroll vendor and firm leadership regarding payroll-related information.

· Assist with payroll-related administrative inquiries as needed.

· Maintain confidentiality of payroll and employee information.

Qualifications

· 2–3 years of experience in a law firm or professional services environment in an administrative, billing, or operations-focused role.

· Experience with legal billing or other closely related timekeeping systems preferred.

· Basic understanding of accounting principles and accounts receivable processes.

· Strong organizational and follow-through skills with attention to detail.

· Ability to manage multiple priorities in a fast-paced environment.

· Strong communication skills, both written and verbal.

· Demonstrated ability to handle confidential information with discretion.

· Proficiency in Microsoft Office Suite, particularly Excel.

· Experience coordinating vendors and office operations is a plus.

· Bachelor’s degree preferred.

Pay: $31.25 - $40.86 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in mountain view, ca

Operations & Collections Coordinator

Office Operations Coordinator

Business Office Coordinator

UNIQLO Human Resources Coordinator

Coordinator, Customer Service III - TR

Administrative Coordinator

Facility Office Coordinator

Executive Operations Coordinator, Office of the CEO

Office Coordinator

Office Coordinator

Executive Assistant / Coordinator

Workplace Experience Coordinator - Mountain View CA

Part-Time Front Desk & Patient Experience Coordinator

Contractor Office Coordinator

Senior Administrative Coordinator

Executive Coordinator

Office Administrative Coordinator, Part Time (Redwood City, CA)

Business Office Coordinator

Backoffice Operations Coordinator

Workplace Experience Coordinator

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