Top 613 Secretary Jobs in Mountain View, Ca

Project Design Admin Assistant
Jenna Bayer Garden Design, Inc. —Mountain View, CA
- $70,000 - $74,000 a year
- Full-time
- Spanish
- Construction site
- Bachelor of Science
- Health savings account
- Health insurance
Quick Apply
19h
Bilingual Administrative Assistant (Full-time)
Knocknok Technologies Inc. —Los Altos, CA
- $25 - $30 an hour
- Full-time
- Hybrid work
- English
- Research
- Business development
Quick Apply
8d
Customer Service and Sales Associate
CapsoVision, lnc. —Saratoga, CA
- $60,000 - $72,449 a year
- 8 hour shift
- Microsoft Excel
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
Senior Administrator / Jr. Executive Assistant to the CEO
Community Housing Developers —San Jose, CA
- $30 - $34 an hour
- 8 hour shift
- Google Workspace
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Service Coordinator/ Administrative Assistant
Ontario Refrigeration Service, Inc. —Fremont, CA
- From $30 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Quick Apply
Admin Secretary - 0.6 - Days - Anatomic Pathology @ MV
El Camino Hospital —Mountain View, CA
- $35.45 - $53.17 an hour
- 8 hour shift
- Microsoft Excel
- Hospital
- Medical office experience
Quick Apply
5d
Front Desk & Office Coordinator
Triumph —Mountain View, CA
- $29 - $36 an hour
- Full-time
- Background check
- Computer literacy
- Office
- Health insurance
- 401(k)
Police Clerk #26A-64 (20761583)
City of Redwood City —Redwood City, CA
- $6,606.23 - $8,023.58 a month
- Full-time
- Spanish
- English
- Office
4d
School office Assistant, Saint Joseph School
Diocese of San Jose (DSJ) —Mountain View, CA
- $21 - $50 an hour
- Weekends as needed
- School experience
- Spanish
- English
Administrative Assistant, AIML
Apple —Cupertino, CA
- $37.42 - $65.24 an hour
- Mid-level
- Office
- Organizational skills
- Employee stock purchase plan
- Health insurance
9d
Office Clerk (Redwood City - MIT)
Boys & Girls Clubs of the Peninsula —Redwood City, CA
- $22 - $25 an hour
- Part-time
- Background check
- Current TB test
- Salesforce
- 401(k)
Quick Apply
Customer Experience Representative
The California Conservatory of Music —Fremont, CA
- $23 - $24 an hour
- Weekends as needed
- English
- Office
- Travel
Quick Apply
6d
Administrative Assistant
South Bayside Industries —San Carlos, CA
- $27.15 - $38.78 an hour
- 8 hour shift
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Welcome Center Associate - Sequoia
YMCA of Silicon Valley —Redwood City, CA
- $20 - $22 an hour
- Part-time
- Background check
- In-person
- 1 year
Quick Apply
Office Coordinator
Weber and Company, Inc. —San Jose, CA
- $24 - $26 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant
Career Group —Redwood City, CA
- $150,000 - $250,000 a year
- Full-time
- Writing skills
- Office
- Fair chance
Quick Apply
6d
Customer Experience Expert - Reception/Call Center
Waterworks Aquatics —San Jose, CA
- $24 - $30 an hour
- Part-time
- High school diploma or GED
- Cash register
- US work authorization
- Paid training
- Dental insurance
Mail Room Clerk
ABM Industries —Mountain View, CA
- $27 - $36 an hour
- Full-time
- Google Workspace
- Computer literacy
- Office
Office Administrative Assistant
Clockwork Systems —Palo Alto, CA
- $25 - $40 an hour
- Temporary
- Google Workspace
- Merchandising
- Office
- Flexible schedule
- Food provided
Quick Apply
4d
Receptionist
Evommune, Inc. —Palo Alto, CA
- $76,000 - $95,000 a year
- Full-time
- Hybrid work
- Office
- 3 years
- Administrative experience
- Paid parental leave
- Disability insurance
Quick Apply
18h

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Project Design Admin Assistant

Jenna Bayer Garden Design, Inc.
Mountain View, CA

Quick Apply

Job Details

Full-time
$70,000 - $74,000 a year
19 hours ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching

Qualifications

Spanish
Bluebeam Revu
Report writing
OR experience
English
Asana
Project management
Attention to detail
Calendar management
Geometry
Direct support
QuickBooks
Vectorworks
Algebra
Productivity software
Associate's degree
Technical Proficiency

Full Job Description

We are seeking a highly organized and proactive Project Design Admin Assistant to join our dynamic team. In this role, you will be the backbone of our project management and administrative operations, ensuring seamless coordination between design teams, clients, and vendors. Your energetic approach and attention to detail will help drive project success from inception through completion. This paid position offers an exciting opportunity to develop your office management skills while supporting innovative design projects. Landscape and Construction industry experience is a plus as well as English and Spanish speaking.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Role:

Manage all project communications : Provide accountable project notes, submitted into Asana, CompanyCam, Instagant, Google Suite, Dropbox, Docusign, Quickbooks and other tracking platforms, both server based and mobile/tablet.

Admin Support: Monitor communications, Calendar, timesheet entry. Work with Design Team and provide Admin support as needed.

Learn/Memorize clients and their projects details Manage multiple projects with various ranges of scopes of work.

Ensure clients receive superior service and appropriate level of communication. Develop effective, professional relationships with client asset managers.

Ensure contractors in territory complete projects on time and on budget. Complete all project schedules for incoming design and installation projects.

Manage project schedules insuring a minimum slip in schedule Manage orders, email and phone effectively and on time, ensuring each order is completed on time, every time.Responsibilities:

Implementation, execution and maintenance of project schedules that identify key milestones, project dependencies, and project resources. Will oversee day-to-day internal communications regarding project status.

Assists in preparing written materials including correspondence, bids, reports, procedures, and guidelines related to project file maintenance and document control. Review, proofread, and edit documents.

Preparing and documenting meeting minutes. Other duties as assigned

Competencies:To perform the job successfully, an individual should demonstrate the following.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: Accredited College Degree BS or BA, and 6 months to one year related experience and/or training; or equivalent combination of education and experience in design, horticulture, or construction management.

Language Ability: Read, analyze and interpret business, professional, technical or governmental documents. Write reports, business correspondence and procedure manuals. Effectively present information and respond to questions from managers, customers and the public.

Mathematical Ability: Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Apply concepts of basic algebra and geometry.

Reasoning Ability: Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills: Proficiency in Microsoft Office, Google Suite, Bluebeam, Vectorworks, Quickbooks and Asana

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is an in office, on-site working with jobsite visits required regularly. This position is located in an office environment. The noise level in the work environment is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, use hands to finger, handle, or feel, reach with hands and arms, stoop, kneel, crouch or crawl, and talk or hear. The employee is occasionally required to lift up to 25 pounds. This job does not have special vision requirements. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Pay: $70,000.00 - $74,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

Do you have any Landscape or Construction Industry experience?

Education:

Associate (Preferred)

Experience:

Direct support: 2 years (Preferred)

Language:

Spanish (Preferred)

Ability to Commute:

Mountain View, CA 94043 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

secretary jobs in mountain view, ca

Project Design Admin Assistant

Bilingual Administrative Assistant (Full-time)

Customer Service and Sales Associate

Senior Administrator / Jr. Executive Assistant to the CEO

Service Coordinator/ Administrative Assistant

Admin Secretary - 0.6 - Days - Anatomic Pathology @ MV

Front Desk & Office Coordinator

Police Clerk #26A-64 (20761583)

School office Assistant, Saint Joseph School

Administrative Assistant, AIML

Office Clerk (Redwood City - MIT)

Customer Experience Representative

Administrative Assistant

Welcome Center Associate - Sequoia

Office Coordinator

Executive Assistant

Customer Experience Expert - Reception/Call Center

Mail Room Clerk

Office Administrative Assistant

Receptionist

I want to receive the latest job alert for secretary in mountain view, ca

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