Top 14 Accounting admin Jobs in Napa, Ca

Dealership Business Office Administrator
Toyota of Vallejo —Vallejo, CA
- $24 - $28 an hour
- Full-time
- Background check
- Dealership
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Administrator / DMV Clerk
Mercedes-Benz of Santa Rosa & Smothers European Volvo Cars —Santa Rosa, CA
- $26 - $35 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Payroll and Administrative Coordinator
Kenwood BPSC Hunt Club LLC —Sonoma, CA
- $30 - $33 an hour
- Part-time
- Hybrid work
- Employment & labor law
- Mid-level
- Office
ACCOUNTING ADMINISTRATOR I (SUPERVISOR)
Department of State Hospitals —Napa County, CA
- $7,172 - $8,910 a month
- Full-time
- Microsoft Word
- Hospital
- Mid-level
- Free parking
1d
Payroll Manager / Human Resource Administrator
GMH Builders Inc —Sonoma, CA
- $90,000 - $120,000 a year
- Email
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
4d
Administrative Assistant / Accounts Receivable Clerk
McLean and Williams, Inc. —Napa, CA
- $22 - $23 an hour
- Overtime
- Clean driving record
- Microsoft Outlook
- Office
- Paid holidays
- Paid sick time
Quick Apply
9d
Finance & Administrative Specialist
Portola Systems Inc. —Santa Rosa, CA
- $70,000 - $80,000 a year
- Hybrid work
- Microsoft Outlook
- Writing skills
- Mid-level
- Dental insurance
- 401(k)
Quick Apply
Office Manager
Atria Senior Living —Napa, CA
- $22.00 - $26.40 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
8d
Project Administrator - AP
Essel —Vacaville, CA
- $65,000 - $70,000 a year
- Full-time
- Mid-level
- Communication skills
Quick Apply
HR Admin Tech II
WESTAMERICA BANK —Fairfield, CA
- $16.90 - $19.61 an hour
- Full-time
- Word processing
- Computer literacy
- Mid-level
Quick Apply
General Administrative Assistant
FAIRFIELD CYCLE CENTER, INC. —Vacaville, CA
- $22 - $27 an hour
- Part-time
- Classroom
- Dealership
- Ability to lift 50 pounds
Quick Apply
4d
Fractional CFO
Sonoma County Library Foundation —Rohnert Park, CA
- Contract
- Hybrid work
- CPA
- Finance
- Presentation skills
Quick Apply
2d

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accounting admin jobs near napa, ca

Dealership Business Office Administrator

Toyota of Vallejo
Vallejo, CA

Quick Apply

Job Details

Full-time
$24 - $28 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Employee discount
Opportunities for advancement
Retirement plan

Qualifications

Title processing
Automotive sales industry regulations
Teamwork
Accounts receivable management
Automotive sales paperwork processing
Greeting customers
Filing
Administrative experience
Invoice payment processing
Accounting data entry
Attention to detail
Financial data management
Productivity software
Quality data entry
Time management

Full Job Description

Full-Time | Automotive Dealership Experience Required

Join Our Team

We are seeking an experienced Dealership Business Office Administrator to join our growing team. This is an excellent opportunity for a motivated, detail-oriented professional with prior automotive dealership experience who enjoys a fast-paced environment and thrives in a role supporting multiple departments.

The ideal candidate has experience with dealership accounting, contracts, DMV processing, vehicle titles, inventory management, accounts payable, accounts receivable, reception, cashiering, and customer service. This position requires exceptional organizational skills, accuracy, professionalism, and the ability to prioritize multiple responsibilities while delivering outstanding customer service.

Key Responsibilities

Business Office Administration
Process and maintain vehicle sales contracts and supporting documentation.
Prepare, submit, and monitor DMV paperwork, registrations, titles, and related documents.
Process vehicle title work and resolve title discrepancies.
Maintain accurate dealership records and ensure compliance with dealership procedures and DMV requirements.
Assist with warranty and GAP application processing and related reconciliations.
Accounting
Process Accounts Payable invoices and Accounts Receivable transactions.
Reconcile vendor statements and maintain vendor records.
Prepare customer refunds and dealership payments.
Reconcile credit card transactions and prepare daily bank deposits.
Balance cash receipts and maintain accurate financial records.
Assist with month-end reconciliations and other accounting functions.
Inventory Administration
Maintain new and used vehicle inventory records.
Assign stock numbers and enter inventory into dealership management systems.
Process dealer trades and maintain inventory schedules.
Assist with wholesale vehicle documentation and title processing.
Order and maintain office supplies.
Customer Service & Reception
Greet customers and visitors in a friendly and professional manner.
Answer and direct multi-line telephone calls.
Receive customer payments by cash, check, and credit card.
Balance and reconcile daily cash drawers.
Assist customers with questions and route inquiries to the appropriate department.
Provide administrative support to multiple dealership departments as needed.
General Office Support
Scan, file, and maintain electronic and paper records.
Communicate professionally with customers, lenders, DMV representatives, vendors, and dealership staff.
Cross-train and provide backup support within the Business Office.
Perform additional administrative duties as assigned.

Qualifications

Required:

Previous automotive dealership office experience.
Experience processing vehicle contracts, titles, and DMV paperwork.
Accounts Payable and Accounts Receivable experience.
Experience maintaining vehicle inventory.
Cash handling and cashiering experience.
Reception or front office customer service experience.
Excellent organizational and time-management skills.
Strong attention to detail with accurate data entry skills.
Ability to manage multiple priorities in a fast-paced environment.
Excellent verbal and written communication skills.
Professional appearance and positive attitude.
Proficiency with Microsoft Office applications.

Preferred:

Experience with Reynolds & Reynolds or other dealership management systems.
Experience with Dealer Daily or other manufacturer portals.
Knowledge of California DMV procedures.
Rental department or fleet administration experience.
Warranty and GAP processing experience.

Physical Requirements

Prolonged periods of sitting and computer work.
Frequent use of standard office equipment.
Occasional standing, walking, filing, and lifting office materials up to 25 pounds.

Why Join Us?

We're looking for someone who enjoys variety, takes pride in accuracy, and wants to be an important part of a successful dealership team. This role offers the opportunity to work across multiple areas of the dealership while contributing to excellent customer service and efficient business office operations.

Benefits

Competitive pay based on experience
Medical, dental, and vision benefits
Paid time off
401(k)
Employee discounts
Professional, team-oriented work environment
Opportunities for growth and advancement

Schedule

Full-Time | Monday-Friday (with flexibility as business needs require)

Pay

$24 - $28 per hour (Depending on Experience)

Toyota Vallejo is an Equal Opportunity Employer and values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.

Pay: $24.00 - $28.00 per hour

Benefits:

401(k)
Dental insurance
Employee discount
Health insurance
Retirement plan
Vision insurance

Application Question(s):

Do you have previous automotive dealership office experience?
How many years of dealership office experience do you have?
Which dealership management systems have you used? (Reynolds & Reynolds, CDK, Dealertrack, Tekion, Other)
Do you have vehicle inventory management experience?
Are you able to work on-site in Vallejo, California?

Work Location: In person

Quick Apply

Refine Your Search

accounting admin jobs in napa, ca

Dealership Business Office Administrator

Office Administrator / DMV Clerk

Payroll and Administrative Coordinator

ACCOUNTING ADMINISTRATOR I (SUPERVISOR)

Payroll Manager / Human Resource Administrator

Administrative Assistant / Accounts Receivable Clerk

Finance & Administrative Specialist

Office Manager

Project Administrator - AP

HR Admin Tech II

General Administrative Assistant

Fractional CFO

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