Top 26 Administrative coordinator Jobs in Napa Ca

Administrative Coordinator
Community Resources for Children —Napa, CA
- $23 - $30 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
9h
Technical Operations & Experiences Coordinator
Endsight —Napa, CA
- $27 - $30 an hour
- Full-time
- Clean driving record
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Front Office Coordinator, Cardiology, Multi-Stie, (Larkspur/Novato/Petaluma/Sonoma/Napa), Full-Time, Days
MarinHealth Medical Network —Napa, CA
- $22.50 - $31.50 an hour
- 8 hour shift
- Spanish
- Computer literacy
- English
Quick Apply
12d
Office Coordinator
Ariston Heating and Cooling —Pacheco, CA
- $25 - $30 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
8d
Wellbeing Coordinator (SPA)
Stanly Ranch —Napa, CA
- $21.50 an hour
- Full-time
- Residential
- Communication skills
- Entry level
Quick Apply
Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)
California State University —Sonoma, CA
- Weekends as needed
- Background check
- Spanish
- Google Workspace
- Paid holidays
- Health insurance
Administrative Coordinator, Weekends -VCVH (Full Time, Day)
Northbay Healthcare —Vacaville, CA
- 12 hour shift
- Hybrid work
- Acute care
- Nursing
- RN License
- 403(b) matching
- Health insurance
Accounting & Administrative Coordinator
Alexander Bookkeeping & Business Support Services —Rohnert Park, CA
- $26 - $30 an hour
- Full-time
- Office
- Administrative experience
- QuickBooks
Quick Apply
7d
People Operations Administrative Coordinator
Cascade Drilling, LP —Richmond, CA
- $24 - $27 an hour
- Full-time
- Clean driving record
- Microsoft Outlook
- Pass drug screening
- Paid training
- Paid holidays
Quick Apply
4d
Maintenance Administrative Coordinator - Petaluma, CA
Solairus Aviation —Petaluma, CA
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Profit sharing
- Health insurance
6d
Front Office Coordinator, Primary Care, (Petaluma), Full-Time, Days
MarinHealth Medical Network —Petaluma, CA
- $22.50 - $31.50 an hour
- 8 hour shift
- Spanish
- Computer literacy
- Primary Care
Quick Apply
9d
Front Office Coordinator, Physical Therapy, (Novato), Full-Time, Days
MarinHealth Medical Network —Novato, CA
- $22.50 - $31.50 an hour
- 8 hour shift
- Spanish
- Computer literacy
- English
Quick Apply
Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)
Sonoma State University —Rohnert Park, CA
- $4,367 - $6,362 a month
- Weekends as needed
- Background check
- Spanish
- Google Workspace
- Paid holidays
- Health insurance
Front Desk Coordinator - Integrative Health & Wellness
Absolute Integrative Physical Medicine —Vacaville, CA
- $21 - $24 an hour
- Full-time
- Background check
- Spanish
- Customer service
- Health insurance
- Paid time off
Quick Apply
14h
Office Coordinator
Behavior Matters LLC —Vacaville, CA
- $19 - $22 an hour
- Full-time
- Background check
- Google Workspace
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
5d
Operations Coordinator
Sustainable Solano —Vallejo, CA
- $26 - $28 an hour
- Online Application
- Hybrid work
- Background check
- Microsoft Excel
- Research
- Paid holidays
- Health insurance
Quick Apply
8d
Dental Front Office Coordinator
Goldstone Dental —Santa Rosa, CA
- $28 - $36 an hour
- Full-time
- Dental office
- HIPAA
- Mid-level
Quick Apply
Administrative Coordinator
Ascend —Santa Rosa, CA
- $23 - $25 an hour
- Bilingual
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Dental Office, Financial Coordinator, Front Desk Manager
PINOLE HILLS DENTAL —Pinole, CA
- $24 - $36 an hour
- Part-time
- Dental office
- Mid-level
- Administrative experience
- Continuing education credits
- Health insurance
Quick Apply
CBRN Operations Administration and Logistics Coordinator
LAUKOA —Novato, CA
- $30 - $35 an hour
- Extended hours
- 5 years
- Ability to lift 50 pounds
- Analysis skills
- AD&D insurance
- Health insurance
Quick Apply

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Administrative Coordinator

Community Resources for Children -
Napa, CA

Quick Apply

Job Details

Full-time
$23 - $30 an hour
9 hours ago

Qualifications

Customer records maintenance
Spanish
Customer communication
Microsoft Excel
Microsoft Outlook
Client database systems
Driver's License
Clerical experience
Customer information system software
Event logistics coordination
Office record organization
Customer data entry

Full Job Description

Description:

The Administrative Coordinator has knowledge of the programs and services offered by Community Resources for Children. This position is responsible for welcoming parents, caregivers, child care providers and community members to our organization and for providing clients with accurate information about our programs, community resources, and other required information. Success in this role requires exceptional organizational abilities, professionalism, attention to detail, and outstanding customer service skills.

The Administrative Coordinator plays a critical role in supporting the organization's daily operations by coordinating conference rooms, scheduling meetings, and providing administrative support to the Management Team. This position is responsible for managing all incoming agency calls, mail, client paperwork, and packages while serving as the first point of contact for clients.

Essential Duties and Responsibilities

Understand and support the mission and goals of Community Resources for Children (CRC)
Welcome clients, utilize sign-in system to register visitors, and answer phone calls with a high level of customer service and professionalism consistent with the values of CRC
Answer clients’ questions and provide them with general information about CRC’s programs and services Assist clients with applications and initial intake paperwork, as needed
Enter and update data with accuracy in various program databases
Stay informed regarding CRC’s upcoming events, understand target audience for different programs and services and refer clients to CRC staff/programs, as well as community partners/resources, as appropriate or as needed
Support agency with clerical and administrative tasks, such as reserving conference rooms, scheduling client appointments, and conducting outreach (phone calls, distributing flyers; etc.)
Support Management Team with clerical and administrative tasks, such as scheduling meetings, conducting regular building safety checks, and organizing all-staff events
Performs front desk office duties, such as processing and distributing incoming client paperwork, picking up the mail, receiving and processing packages, ordering office supplies, etc.
Engage with visitors, including adults and children, in the Toy Library and Early Learning Center
Support materials checkouts and returns using TLELC database, as well as regular cleaning and organization of the TLELC
Track, account for and support the distribution of incentives, such as gift cards and educational materials, etc.
Maintain a secure and organized workspace in accordance with CRC policies and best practices to ensure client confidentiality
Demonstrate flexibility in work schedule to ensure client/program needs are met
Attend and participate in all required meetings, conferences and training relating to service delivery and professional development
Conduct outreach and participate in events to promote programs and agency as needed
Engage and supervise volunteers on a weekly basis
Perform other duties as assigned

Requirements:

Education, Experience and Requirements

Associate’s Degree or equivalent experience of a minimum of five years of experience in administrative role required, Bachelor’s Degree preferred
Experience working with diverse populations preferred
Experience operating a multi-line phone system preferred
Willingness to work occasional evening and weekend events
High level of proficiency in computer skills, including skills in MS Office (Word, Excel, Outlook, PowerPoint, Contact Management Systems)
High level of proficiency in administrative support tasks including managing calendars, processing confidential paperwork, and record keeping
Livescan fingerprinting and Department of Justice background clearance
Reliable transportation, valid California driver’s license and insurance
Bi-lingual Spanish required
Experience working with children preferred[EL1]

Skills/Competencies

Ability to manage and input data with accuracy
Effective interpersonal skills, written and verbal presentation skills
Efficient organization and time management skills
Excellent customer service skills
Ability to work and communicate with diverse cultural and socioeconomic groups, and differently abled individuals
Ability to assist with events and logistics
Ability to take direction and accept feedback

Expectations

Timely and accurately assists with administrative tasks
Understands and familiarity with basic data collection
Demonstrates entry-level understanding of CRC’s programs and services
Completes tasks with limited scope/autonomy and clear directives from Manager
Asks for help and clarification as needed

NOTICE: This description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Quick Apply

Refine Your Search

administrative coordinator jobs in napa ca

Administrative Coordinator

Technical Operations & Experiences Coordinator

Front Office Coordinator, Cardiology, Multi-Stie, (Larkspur/Novato/Petaluma/Sonoma/Napa), Full-Time, Days

Office Coordinator

Wellbeing Coordinator (SPA)

Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

Administrative Coordinator, Weekends -VCVH (Full Time, Day)

Accounting & Administrative Coordinator

People Operations Administrative Coordinator

Maintenance Administrative Coordinator - Petaluma, CA

Front Office Coordinator, Primary Care, (Petaluma), Full-Time, Days

Front Office Coordinator, Physical Therapy, (Novato), Full-Time, Days

Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

Front Desk Coordinator - Integrative Health & Wellness

Office Coordinator

Operations Coordinator

Dental Front Office Coordinator

Administrative Coordinator

Dental Office, Financial Coordinator, Front Desk Manager

CBRN Operations Administration and Logistics Coordinator

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