Top 765 Program assistant Jobs in Naperville Il

Executive Assistant
SLHeeley Tax Preparation Services —Naperville, IL
- $23.50 - $27.00 an hour
- Extended hours
- Hybrid work
- Background check
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
4h
Assistant Teacher - School Age - Champions After School Program
KinderCare Education LLC-Champions —Naperville, IL
- From $16 an hour
- Part-time
- Childcare
- High school diploma or GED
- Experience working with children
- Health insurance
- Dental insurance
Quick Apply
Office Assistant
Moldtronics Mold & Machining —Downers Grove, IL
- $24 - $26 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Paid holidays
- Disability insurance
Quick Apply
11d
Administrative Assistant - Service Department
Vermeer Midwest-Aurora —Aurora, IL
- $26 - $32 an hour
- Overtime
- Dealership
- Administrative experience
- High school diploma or GED
- Profit sharing
- AD&D insurance
Quick Apply
4d
Program Assistant
Community Access Naperville —Naperville, IL
- $19 - $20 an hour
- 8 hour shift
- Background check
- Mentoring
- Social Work
- Paid time off
Quick Apply
Resident Program Assistant
The Sheridan at Oak Brook —Oak Brook, IL
- From $20 an hour
- Part-time
- English
- Driver's License
- Entry level
- Disability insurance
- Dental insurance
Quick Apply
Administrative Assistant
AMS Industries —Bolingbrook, IL
- $21 - $28 an hour
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
11d
Medical Front Office - Patient Service Specialist
RUSH Kids Pediatric Therapy —Naperville, IL
- $18 - $21 an hour
- Part-time
- Physical & Rehabilitation Medicine
- High school diploma or GED
- Clinic
- 401(k)
Project Coordinator
Pella Corporation —Geneva, IL
- $22 - $25 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Receptionist/Administrative Assistant
Brian and Sons Inc —Aurora, IL
- $20 - $25 an hour
- Bilingual
- Google Workspace
- Microsoft Outlook
- 401(k) matching
Quick Apply
6d
Russian-speaking Trucking Safety Assistant / Office Administrator
AIST Safety Consulting LLC —Warrenville, IL
- From $800 a week
- Full-time
- Microsoft Word
- 18 years or older
- Google Workspace
- Paid holidays
- Paid time off
Quick Apply
11d
Classroom Support Specialist - Bilingual Cantonese
Easterseals Serving Chicagoland and Greater Rockford —Chicago, IL
- $19.12 - $27.42 an hour
- Full-time
- School experience
- Classroom
- Experience working with individuals with disabilities
- Flexible schedule
Quick Apply
Care Coordinator, Choices for Care Program
North Shore Senior Center —Niles, IL
- $44,000 a year
- Full-time
- Hybrid work
- Skilled nursing facility
- Nursing home
- Hospital
- Paid training
- Continuing education credits
Quick Apply
Project Coordinator
Next Door & Window —Burr Ridge, IL
- $41,600 - $45,760 a year
- Overtime
- Mid-level
- Office
- Organizational skills
- Profit sharing
- Health insurance
Quick Apply
Certified Recovery Support Specialist- Part Time + Weekend
NAMI (National Alliance on Mental Illness) —Summit, IL
- From $22 an hour
- Part-time
- 18 years or older
- Spanish
- HIPAA
- Paid time off
Quick Apply
Morning Program Youth Development Assistant
Boys and Girls Clubs of North Central Illinois —Batavia, IL
- From $15 an hour
- Part-time
- Bilingual
- 18 years or older
- High school diploma or GED
- Paid time off
Quick Apply
Monitoring Technical Support Specialist Bilingual Spanish
The GEO Group —Aurora, IL
- From $19.75 an hour
- Full-time
- Background check
- Spanish
- Microsoft Excel
- Paid training
- Health savings account
Customer Service / Project Assistant (all genders)
IREKS GmbH —Chicago, IL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
12d
Classroom Support Specialist - Bilingual Spanish - $2,000 Sign On Bonus
Easterseals Serving Chicagoland and Greater Rockford —Chicago, IL
- $19.12 - $27.42 an hour
- Full-time
- School experience
- Classroom
- Spanish
- Flexible schedule
Quick Apply
11d
Water Mitigation Field Sales & Project Coordinator
Evergreen Restoration —Oak Brook, IL
- Up to $150,000 a year
- Weekends as needed
- Clean driving record
- Customer service
- Mid-level
- Paid training
- Mileage reimbursement
Quick Apply
10d

I want to receive the latest job alert for program assistant in naperville il

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

program assistant jobs near naperville il

Office Assistant jobs in Downers Grove, IL

Customer Service Representative jobs in Chicago, IL

Support Specialist jobs in Chicago, IL

Resident Assistant jobs in Oak Brook, IL

Program Assistant jobs in Naperville, IL

Medical Office Assistant jobs in Naperville, IL

Receptionist Administrative Assistant jobs in Aurora, IL

Technical Support Specialist jobs in Aurora, IL

Project Coordinator jobs in Burr Ridge, IL

Executive Assistant jobs in Naperville, IL

Administrative Assistant jobs in Woodridge, IL

Administrative Services jobs in Nevada City, CA

Administrative jobs in Richmond, VA

Medical Administrative Assistant jobs in Tacoma, WA

Administrative Services jobs in Roseville, CA

Administrative Services jobs in Gatesville, TX

Administrative Services jobs in Mount Pleasant, TX

Medical Administrative Assistant jobs in Oklahoma City, OK

Hospitality Administrative Assistant jobs in New York, NY

Residential Project Manager jobs in Columbus, OH

Executive Assistant

SLHeeley Tax Preparation Services
Naperville, IL

Quick Apply

Job Details

Part-time | Full-time
$23.50 - $27.00 an hour
4 hours ago

Benefits

Paid holidays
Health insurance
Paid time off
Employee discount
Retirement plan

Qualifications

Customer communication
High school diploma or GED
Editing

Full Job Description

About SLHeeley Tax

SLHeeley Tax provides individuals and businesses with reliable, affordable tax preparation, bookkeeping, and payroll services. We are a close-knit, highly collaborative team consisting of our President (who leads tax preparation and bookkeeping), our Vice President (who steers our HR, office management, and administrative operations), an additional tax accountant, 4 bookkeepers, 2 dedicated assistants, and a supportive front office receptionist.

We are currently hiring for two separate positions: an Executive Assistant to the President and an Executive Assistant to the Vice President. While both roles share the same operational core, one assistant will serve as the right-hand to our President, and the other will work directly with our Vice President.

We pride ourselves on maintaining a low-key, laid-back environment with a relaxed, family feel. Our team is a group of sarcastic and snarky people who genuinely enjoy working together. If you prefer a workplace with absolute corporate stiffness, we are probably not the right fit. But if you have thick skin, appreciate good wit, and want an office where you can truly be yourself, you will fit right in.

Why Join Us? (The Perks)

The "No-Fridays" Off-Season: Enjoy incredible work-life balance! From May through December, our office is completely closed on Fridays.
Relaxed Dress Code: We are strictly business-casual even during the tax rush (jeans paired with a nice top, sweater, or an official SLHeeley sweatshirt).
Supportive, Educational Leadership: Our Vice President is a patient, approachable former teacher who loves to guide, answer questions, and help you learn. Management will gradually add new things to your plate as you master tasks.
Growth-Driven, Adaptive Roles: Your compensation and daily focus will scale directly with your capabilities. We start pay on the standard end, but as you master tasks and take more off leadership's plate during your initial 6 months with us, your hourly pay will increase. These positions are built to adapt over time; as we see which high-level aspects of the President’s and VP’s workloads you can confidently take over, we will reshape the roles to lean into your personal strengths and maximize firm efficiency.
Annual July 1st Pay Reviews: Following your initial onboarding period, we provide a yearly pay increase based on overall performance, evaluated every year on July 1st.
Annual Performance Bonus: Every February, we award a year-end bonus based on a percentage of your salary that scales upward based on management evaluation and the unique value you brought to the table throughout the year.
Robust Health Benefits: We offer Blue Cross Blue Shield (BCBS) PPO and HMO health insurance plans, and we cover 50% of the employee-only premium.
Generous Paid Time Off: 10 paid days off for scheduled holiday office closures PLUS approximately 66 hours of individual PTO in your first year.

Work Schedule

Our workflow operates like a pendulum, and you must be comfortable managing both extremes:

Tax Season (January – April): It is busy, high-energy, and non-stop. You will work 50–60 hours per week (with guaranteed time-and-a-half overtime pay for all hours over 40).

Standard office hours: Monday – Friday, 9:00 AM – 5:00 PM.
Extended hours: The office stays open late on Mondays and Tuesdays until 8:00 PM, and is open for six Saturdays total (4 hours each). These shifts are split across our entire 3-person administrative team, keeping your individual schedule fair. Exact schedule is finalized together as an Admin Team in December to give you time to plan for evening and Saturday hours.
Note on Leadership Presence: The VP and President are remote a few days every week, making your role as an on-site anchor and gatekeeper incredibly important.

Off-Season (Mid-April – December): The office shifts to a quiet, slow, and relaxed pace. You will work 35–40 hours per week across a highly flexible Monday through Thursday schedule (Closed Fridays).

Core Responsibilities

Process Improvement & Workflow Optimization

Tax Tracking: Manage and track the internal flow of tax returns using LaCerte and FileShare, ensuring documents move efficiently from intake through final delivery.
E-Filing Coordination: Handle the e-filing of completed tax returns, ensuring all electronic submissions are accurate and submitted timely.
Assist with tax return assembly, including organizing and cleaning up client documents electronically and manually.
Check processed Powers of Attorney (POAs) through IRS software and assist with setting up IRS payment plans.
Compile tax return folders, handle year-end mailings (including organizers), and respond to general inquiries regarding past, current, or pending returns.
Bring an active eye for optimization; analyze current office flows, brainstorm creative ways to improve existing administrative systems, and help streamline office operations.

Executive Support & Client Relations

Serve as the primary communication liaison and professional gatekeeper for your assigned executive, communicating with clients on their behalf regarding tax, administrative, or bookkeeping updates.
Screen incoming correspondence, manage executive calendars, and accurately assess leadership availability.
Draft memos on business topics and assist with special projects for senior leadership.
Handle customer complaints with patience, provide appropriate solutions within time limits, and follow up to ensure total client satisfaction.
Monitor office supplies and communicate with vendors on behalf of Executive Team.

Office Operations & Administration

Manage incoming/outgoing client documents via the company portal, send out DocuSign requests, and assist with engagement letters.
Work directly with our IT department, maintain internal document tracking systems, and monitor the server's back-up drive.
Serve as backup support for the Front Desk receptionist when necessary.
Coordinate and schedule office repairs, maintenance, and basic administrative tasks (such as ordering team lunches).
Assist with Human Resources (HR) duties and manage the firm's social media presence as needed.

Skills and Qualifications

Experience: 3+ years of office administration or professional assistant experience required. Experience working within a CPA, accounting, or tax firm is highly preferred.
Software Savvy: Highly computer literate and proficient with Microsoft Office products. Familiarity with LaCerte and FileShare is a major plus, but hands-on training will be provided.
Growth Mindset & Critical Thinking: A strong desire to learn, expand your skill set, and navigate an evolving environment where your role adapts based on proven performance. We want someone who doesn't just execute tasks but naturally looks for ways to improve them.
Work Style: Excessive attention to detail, strong problem-solving abilities, and outstanding organizational skills. Must be a self-starter who is comfortable navigating multiple screens and multitasking.
Communication & Personality: Excellent verbal, written, and active listening skills. Expert proofreading skills are essential. A good sense of humor, thick skin, and a collaborative spirit are a must.
Education: High School Diploma required; Associate or Bachelor's degree preferred. HR experience is a plus.

How to Apply (Crucial Instructions)

To be considered for this position, you MUST include both your resume and a well-written cover letter explaining why you are the perfect fit for our team.

Attention to Detail Test: Because we handle sensitive tax documents, attention to detail is our number one priority. To prove you have read this entire description, you must include the phrase "Ready to Take on Tax Season" in the very first sentence of your cover letter. Applications without this exact phrase will not be reviewed.

Pay: $23.50 - $27.00 per hour

Benefits:

Employee discount
Health insurance
Paid time off
Retirement plan

Application Question(s):

During tax season (January–April), this role requires 50–60 hours per week, including rotating evenings (until 8:00 PM) and six total Saturday shifts (4 hours each), with guaranteed overtime pay. Are you fully available and willing to work this seasonal schedule?
How many years of experience do you have managing client portals, sending electronic signature requests (like DocuSign), or organizing electronic files in a professional setting?

Experience:

Office Administration : 2 years (Required)

Ability to Commute:

Naperville, IL 60540 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

program assistant jobs in naperville il

Executive Assistant

Assistant Teacher - School Age - Champions After School Program

Office Assistant

Administrative Assistant - Service Department

Program Assistant

Resident Program Assistant

Administrative Assistant

Medical Front Office - Patient Service Specialist

Project Coordinator

Receptionist/Administrative Assistant

Russian-speaking Trucking Safety Assistant / Office Administrator

Classroom Support Specialist - Bilingual Cantonese

Care Coordinator, Choices for Care Program

Project Coordinator

Certified Recovery Support Specialist- Part Time + Weekend

Morning Program Youth Development Assistant

Monitoring Technical Support Specialist Bilingual Spanish

Customer Service / Project Assistant (all genders)

Classroom Support Specialist - Bilingual Spanish - $2,000 Sign On Bonus

Water Mitigation Field Sales & Project Coordinator

I want to receive the latest job alert for program assistant in naperville il

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected