Top 21 Law assistant Jobs in Naples, Fl

Naples Legal Secretary
Varnum LLP —Naples, FL
- Full-time
- Mid-level
- High school diploma or GED
- Bachelor's degree
Quick Apply
Legal Assistant - Trust & Estates
Quarles & Brady LLP —Naples, FL
- Full-time
- Microsoft Word
- Microsoft Outlook
- In-person
- Wellness program
- Health savings account
11d
Real Estate Legal Assistant
Goodwin Law, P.A. —Naples, FL
- $19 - $25 an hour
- Full-time
- Spanish
- 5 years
- English
- Paid holidays
- Health insurance
Quick Apply
6d
Receptionist/Administrative Assistant - Estate & Probate Law
Safe Harbor Law Firm —Naples, FL
- $20 - $25 an hour
- Full-time
- Hospitality
- Spanish
- English
- Health insurance
- Dental insurance
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Receptionist for Estate Planning Law Firm
Safe Harbor Law Firm —Bonita Springs, FL
- $20 - $25 an hour
- Full-time
- Hospitality
- Administrative experience
- Travel
- Dental insurance
- Paid time off
Quick Apply
11d
Legal Assistant - Tax, Trusts & Estates
Porzio Bromberg & Newman —Naples, FL
- $50,000 - $70,000 a year
- Microsoft Outlook
- Mid-level
- Organizational skills
- Paid holidays
- Disability insurance
Quick Apply
Office Coordinator - Law Firm
Stouffer Legal —Naples, FL
- $50,000 - $60,000 a year
- Full-time
- Background check
- Hospitality
- Microsoft Outlook
- Paid training
- Paid holidays
Quick Apply
Secretary (Probation Department) Collier County
THE 20TH JUDICIAL CIRCUIT OF FLORIDA —Naples, FL
- $34,947.90 a year
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Tuition reimbursement
3d
Litigation Legal Assistant
Cole, Scott & Kissane, PA —Bonita Springs, FL
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Disability insurance
Quick Apply
CRIMINAL CONFLICT AND CIVIL REGIONAL COUNSEL, 2ND REGION- ASSISTANT REGIONAL COUNSEL - 21016221
The State of Florida —Naples, FL
- Monday to Friday
- Microsoft Word
- Microsoft Outlook
- Basic math
Assistant Professor, Academic Success and Bar Preparation
Ave Maria School of Law —Naples, FL
- $56,000 - $75,000 a year
- Full-time
- Classroom
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Assistant Regional Counsel (Attorney)
Office of Criminal Conflict & Civil Regional Counsel, 2nd Region —Naples, FL
- From $57,000 a year
- Email
- Microsoft Word
- Microsoft Outlook
- Management
- Health insurance
- Dental insurance
Quick Apply
Assistant General Counsel
e2Companies LLC —Bonita Springs, FL
- Weekends as needed
- 6 years
- Mid-level
- Leadership
- Paid holidays
- Health insurance
Quick Apply

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Legal Assistant - Trust & Estates
Quarles & Brady LLP —Naples, FL
1-2 years legal secretarial experience in the trust and estates field preferred. Screening, taking and relaying accurate telephone messages and responding, as…
11d
Legal Assistant - Tax, Trusts & Estates
Porzio Bromberg & Newman —Naples, FL
Software Proficiency: Comfortable with Microsoft Office Suite, Outlook, CRM tools, and ideally AI tools. Knowledge of Legal Processes: Familiar with legal…
$50,000 - $70,000 a year
Quick Apply

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Post Judgment Legal Assistant
Levy & Associates, LLC —Columbus, OH
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law assistant jobs near naples, fl

Naples Legal Secretary

Varnum LLP -
Naples, FL

Quick Apply

Job Details

Full-time

Qualifications

Serving clients
In-person customer service
High school diploma or GED
Copy editing
Legal administrative experience
Law office experience
Typing
Productivity software
Edited transcription
Grammar Experience

Full Job Description

Legal Secretary

Varnum LLP, a Michigan-based, full-service law firm with over 200 attorneys and six offices, has a full-time opening for an experienced Legal Secretary in our Naples, Florida office supporting multiple practice teams. We are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team. This role is 100% in-person.

ROLES & RESPONSIBILITIES:

Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers.
Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods.
Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance.
Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested.
Receives, reads and routes incoming postal mail.
Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery.
Maintains calendars and deadline reminder systems (docket) for all case-related dates, including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Maintains appointment and deadline calendar for attorneys.
Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis.
Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline.
Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings.
Requests checks for filing fees, etc. and attorneys' business expense reimbursements.
Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives.
Attend staff meetings, training sessions and other required employee meetings.
Copying, typing, scanning, faxing and any other general office duty as needed.
Maintains confidentiality in all firm and client matters.
Assists with other firm work as directed by attorney or paralegal.
This role is 100% onsite.

QUALIFICATIONS & REQUIREMENTS:

Education:

Completion of high school.

Experience:

Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.

2+ years' experience as a legal assistant or experience in a law firm.
Bachelor’s degree in legal studies or related field preferred.
Experience supporting estate planning, real estate, corporate, or litigation practices preferred.

Required Skills/Abilities:

Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm.
Excellent grammar, proofreading, transcription, and organization skills.
Strong communication skills, both verbal and written.
Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities.
Works independently and completes tasks with minimal supervision.
Professional demeanor and ability to work well in a team-oriented environment.
Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff.
Committed to providing responsive client service.
Occasional hours outside of normally scheduled hours.

Preferred Skills:

Knowledge of iManage or other document management systems.

Job ID: 239

Quick Apply

Refine Your Search

law assistant jobs in naples, fl

Naples Legal Secretary

Legal Assistant - Trust & Estates

Real Estate Legal Assistant

Receptionist/Administrative Assistant - Estate & Probate Law

Receptionist for Estate Planning Law Firm

Legal Assistant - Tax, Trusts & Estates

Office Coordinator - Law Firm

Secretary (Probation Department) Collier County

Litigation Legal Assistant

CRIMINAL CONFLICT AND CIVIL REGIONAL COUNSEL, 2ND REGION- ASSISTANT REGIONAL COUNSEL - 21016221

Assistant Professor, Academic Success and Bar Preparation

Assistant Regional Counsel (Attorney)

Assistant General Counsel

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