Top 66 Administrative coordinator Jobs in Nashville, Tn

Office Administration Coordinator
PeopleShare —Nashville, TN
- $28 - $35 an hour
- Overtime
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Quick Apply
8d
Administrative Coordinator
AP Health —Nashville, TN
- Full-time
- Mid-level
- Travel
- 2 years
- Disability insurance
- Health insurance
Quick Apply
Client Service Coordinator
Boson Software, LLC —Nashville, TN
- $25.09 - $30.22 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Employee assistance program
- Employee discount
Quick Apply
5d
Administrative Coordinator, Clinical Affairs
Vanderbilt University —Nashville, TN
- Full-time
- 5 years
- Mid-level
- Databases
14d
Executive Coordinator
Vanderbilt University —Nashville, TN
- Full-time
- Oracle
- Microsoft Outlook
- Writing skills
Experience Coordinator
BLANKENSHIP CPA GROUP PLLC —Nashville, TN
- Mid-level
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
Administrative Coordinator
Bartlett Tree Experts —Nashville, TN
- $20 - $22 an hour
- Full-time
- Mid-level
- Leadership
- Communication skills
- Paid holidays
- Disability insurance
7d
Office and Operations Coordinator
BC Holdings of TN —Nashville, TN
- $48,000 - $58,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Health insurance
Sales Coordinator
Pyramid Hotel Group —Nashville, TN
- $22 an hour
- Full-time
- Computer literacy
- High school diploma or GED
- Contracts
Program Coordinator, Undergraduate - College of Leadership and Public Service
Lipscomb University —Nashville, TN
- Writing skills
- Office
- Windows
Quick Apply
Office Coordinator
Vanderbilt University —Nashville, TN
- Weekends as needed
- Mid-level
- Office
- 3 years
10d
Operations Coordinator
Vanderbilt University —Nashville, TN
- Weekends as needed
- Microsoft Excel
- Oracle
- Microsoft Outlook
13d
Premium Coordinator | Part-Time | Vanderbilt University Athletics
Oak View Group —Nashville, TN
- $23 - $25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- 401(k)
- 401(k) matching
11d
Faculty Affairs Coordinator
Vanderbilt University —Nashville, TN
- Full-time
- Oracle
- Mid-level
- Administrative experience
Sales Coordinator
8th & Demonbreun —Nashville, TN
- Full-time
- English
- Office
- Administrative experience
Administrative & Accounting Coordinator
The Print Authority —Brentwood, TN
- $18 - $23 an hour
- Part-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Flexible schedule
Quick Apply
3d
School Office & Operations Coordinator (2026-2027 SY)
Valor Collegiate Academies —Nashville, TN
- $47,668 - $53,754 a year
- Full-time
- School experience
- Spanish
- Mid-level
- Paid parental leave
- Health insurance
Quick Apply
14d
Coordinator, Business & Legal Affairs
Warner Music Group —Nashville, TN
- Full-time
- Google Workspace
- Mid-level
- Office
6d
DSD Logistics Coordinator
Mondelēz International —Nashville, TN
- $46,500 - $58,150 a year
- Full-time
- Mid-level
- Administrative experience
- Driver's License
- Paid holidays
- Disability insurance
10d
Front Desk Coordinator
Second Harvest Food Bank of Middle TN, Inc —Nashville, TN
- Weekends as needed
- Spanish
- Microsoft Excel
- Inventory management
- 403(b) matching
- Disability insurance
Quick Apply

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Office Administration Coordinator

PeopleShare -
Nashville, TN

Quick Apply

Job Details

Full-time
$28 - $35 an hour
8 days ago

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Serving clients
High school diploma or GED
Meeting scheduling
Document management systems
Adobe Acrobat

Full Job Description

Office Administration Coordinator | Professional Services

Location: Nashville, TN (Onsite)
Compensation: $28-$35/hour, DOE
Overtime: Available
Schedule: Full-Time | Monday-Friday
Employment Type: Long-Term Temporary Assignment

Our client, a nationally recognized professional services firm, is seeking an experienced Office Administration Coordinator to join their Nashville office.

This is much more than a traditional administrative position. As the face of the office, you'll play a critical role in creating a welcoming, professional environment while supporting day-to-day office operations, client hospitality, meeting coordination, and administrative services. You'll partner with employees, clients, vendors, and leadership to ensure every aspect of the workplace operates seamlessly.

If you're someone who enjoys staying organized, thrives in a fast-paced environment, and takes pride in delivering exceptional customer service, this is an outstanding opportunity to join a respected organization with a collaborative culture.

What You'll Do

Your responsibilities will include:
*
Welcome employees, clients, visitors, and vendors while providing a polished, professional first impression.

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Manage front desk operations, answer incoming calls, and coordinate visitor check-in and security procedures.

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Coordinate conference rooms, meeting schedules, videoconferencing, and workplace logistics.

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Arrange catering, hospitality, meeting room setup, audiovisual support, and ensure conference rooms are prepared before, during, and after meetings.

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Partner with attorneys, business professionals, vendors, and leadership to deliver an exceptional workplace experience.

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Coordinate office operations including incoming and outgoing mail, courier services, overnight deliveries, and shipping through USPS, UPS, and FedEx.

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Order, organize, and maintain office supplies, kitchen supplies, hospitality items, and mailroom inventory.

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Coordinate vendors for office maintenance, equipment repairs, deliveries, and workplace services.

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Prepare offices and workstations for new hires, office moves, and workplace changes.

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Prepare, edit, proofread, scan, organize, and maintain documents using Microsoft Office, Adobe Acrobat, and document management systems.

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Process invoices, expense reports, reimbursements, and other administrative transactions.

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Assist with client events, internal meetings, office functions, and occasional after-hours firm-sponsored events.

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Support document production, large mailings, scanning projects, file organization, and other administrative initiatives.

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Maintain conference rooms, common areas, kitchens, and workplace amenities to the firm's high professional standards.

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Provide backup support across multiple office administration functions and collaborate with colleagues to ensure smooth daily operations.

What We're Looking For

Required Qualifications

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3-5 years of experience in office administration, workplace experience, office coordination, executive support, office services, hospitality, or corporate administrative support.

*
Experience supporting a law firm, accounting firm, consulting firm, financial services organization, corporate headquarters, or other professional services environment is strongly preferred.

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Outstanding customer service skills with a passion for creating exceptional workplace experiences.

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Strong experience coordinating meetings, conference rooms, hospitality, and office operations.

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Excellent verbal and written communication skills.

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Strong organizational, multitasking, and time management abilities.

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High attention to detail with exceptional follow-through.

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Ability to prioritize multiple responsibilities while remaining calm under pressure.

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Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, and document management systems.

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Comfortable learning new technology and adapting to evolving workplace tools.

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Ability to maintain confidentiality while exercising sound judgment and professionalism.

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High School Diploma or GED required; Associate's degree preferred.

Why You'll Love This Opportunity

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Competitive pay of $28-$35/hour, depending on experience

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Overtime opportunities available

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Long-term temporary assignment with stability

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Opportunity to join a nationally recognized professional services firm

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Collaborative, team-oriented workplace culture

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Diverse responsibilities where no two days are the same

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High-visibility role working with attorneys, executives, business professionals, clients, and vendors

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Opportunity to build valuable experience with a premier organization

Ideal Background

We're interested in professionals with experience as:
*
Office Administration Coordinator

*
Office Coordinator

*
Workplace Experience Coordinator

*
Workplace Services Coordinator

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Office Services Coordinator

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Corporate Receptionist

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Administrative Coordinator

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Executive Assistant

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Senior Administrative Assistant

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Office Manager

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Facilities Coordinator

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Client Services Coordinator

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Hospitality Coordinator

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Corporate Office Administrator

Candidates with experience supporting law firms, accounting firms, consulting firms, financial services organizations, or corporate headquarters are especially encouraged to apply.

Apply Today

If you're an experienced administrative professional who enjoys balancing customer service, hospitality, office operations, and administrative support while serving as the face of a professional office, we'd love to hear from you.

Apply today to learn more about this exciting long-term opportunity!

PeopleShare provides equal employment opportunities to all employees and applicants without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic information, neurodiversity, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law.

IND73

#IND73

Quick Apply

Refine Your Search

administrative coordinator jobs in nashville, tn

Office Administration Coordinator

Administrative Coordinator

Client Service Coordinator

Administrative Coordinator, Clinical Affairs

Executive Coordinator

Experience Coordinator

Administrative Coordinator

Office and Operations Coordinator

Sales Coordinator

Program Coordinator, Undergraduate - College of Leadership and Public Service

Office Coordinator

Operations Coordinator

Premium Coordinator | Part-Time | Vanderbilt University Athletics

Faculty Affairs Coordinator

Sales Coordinator

Administrative & Accounting Coordinator

School Office & Operations Coordinator (2026-2027 SY)

Coordinator, Business & Legal Affairs

DSD Logistics Coordinator

Front Desk Coordinator

I want to receive the latest job alert for administrative coordinator in nashville, tn

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