Top 202 Personnel assistant Jobs in Nashville, Tn

Office Assistant (Part-Time)
Sound Physicians —Nashville, TN
- $18 - $22 an hour
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
9d
Office Assistant
Ink Connect CO —Nashville, TN
- $16 - $27 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid training
- Opportunities for advancement
Quick Apply
2d
Administrative Assistant
HCA Healthcare —Nashville, TN
- Overtime
- Travel
- Organizational skills
- Entry level
- Employee stock purchase plan
- Disability insurance
Quick Apply
8d
ADMINISTRATIVE SERVICES ASSISTANT 3 (ASA 3) - 79917
Health —Nashville, TN
- $48,684 - $73,188 a year
- Full-time
- Background check
- Mid-level
- Office
9d
Assistant Office Admin
Topgolf —Nashville, TN
- Part-time
- Word processing
- Office
- Administrative experience
- Dental insurance
- Vision insurance
1d
EXECUTIVE ADMINISTRATIVE ASSISTANT TO THE COMMISSIONER - 80451
Agriculture —Nashville, TN
- $13,092 - $255,840 a year
- Full-time
- Office
- Bachelor's degree
- Senior level
22h
Medical Administrative Assistant
Nashville Psychiatric & Wellness —Nashville, TN
- $25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Work from home
Quick Apply
14d
Secretary Clerk - Antioch High (2026-2027)
Metropolitan Nashville Public Schools —Nashville, TN
- From $20.45 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Math
Administrative Assistant
Ascension —Nashville, TN
- Full-time
- Research
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
2d
ADMINISTRATIVE SERVICES ASSISTANT 3 - 08192026-80168
Environment and Conservation —Nashville, TN
- $4,057 a month
- Full-time
- Customer service
- Research
- Mid-level
1d
Operations Clerk | Office Assistant
AAA Cooper Transportation (ND) —Nashville, TN
- $21.62 an hour
- Urgently hiring
- Customer service
- Office
- Communication skills
- Health savings account
- AD&D insurance
Quick Apply
Unit Secretary - Per Diem
Select Specialty Hospital - Nashville —Nashville, TN
- $24 an hour
- PRN
- Inpatient
- High school diploma or GED
- Critical & Intensive Care
- Opportunities for advancement
Administrative Assistant
Tennessee Orthopaedic Alliance —Brentwood, TN
- Microsoft Excel
- Microsoft Outlook
- Office
- Profit sharing
- Health insurance
9d
Office Assistant I
Wilsonart LLC —Nashville, TN
- Full-time
- Office
- Entry level
- Paid holidays
- Disability insurance
9d
NEI - Administrative & Clinic Assistant (Bilingual)
Noble Education Initiative, Inc. —Nashville, TN
- $15 an hour
- Overtime
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
3d
Firmwide Benefits Administrative Assistant -
Opensity Solutions —Nashville, TN
- Up to $30 an hour
- Full-time
- Microsoft Excel
- Ability to walk for extended periods
- Employment & labor law
- Health insurance
- Dental insurance
Quick Apply
10d
Certified Medical Assistant - Dermatology Office
Cortina Dermatology & Aesthetics —Nashville, TN
- Weekends as needed
- Private practice
- BLS Certification
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Medical Office Assistant
Nashville Spine and Rehab —Nashville, TN
- $16 - $18 an hour
- Email
- Microsoft Word
- Private practice
- Spanish
- Paid training
- Health insurance
Quick Apply
ADMINISTRATIVE SERVICES ASSISTANT 2* - 08182026-80043
Commerce and Insurance —Nashville, TN
- $3,631 a month
- Full-time
- Background check
- Writing skills
- Mid-level
2d
Research Administrative Assistant
Tennessee Oncology —Nashville, TN
- Full-time
- Microsoft Outlook
- Office
- 3 years
Quick Apply

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Office Assistant (Part-Time)

Sound Physicians -
Nashville, TN

Quick Apply

Job Details

Part-time
$18 - $22 an hour
9 days ago

Qualifications

High school diploma or GED
Driver's License

Full Job Description

About Sound

Founded in 2001 and headquartered in Nashville, TN, Sound Physicians is a nationally respected, physician-led medical group practicing in 400+ hospitals across 45 states. Our team of 4,000+ clinicians and 1,000+ business professionals across the country is united by one mission: to build exceptional clinical partnerships that unlock quality, affordable, dignified care for everyone – no matter who they are or where they live. With physician-led clinical teams and more than two decades of operational expertise, we’ve refined what it takes to consistently deliver exceptional care in hospital medicine, emergency medicine, critical care, anesthesia, and telemedicine.

Why join us?

A remote-first culture that values flexibility and collaboration
Opportunities to grow your career while making a real impact
A team that champions inclusivity, innovation, and excellence

Whether working virtually or onsite at one of our practices, you’ll be part of a purpose-driven organization shaping the future of healthcare.

About the Role

The Office Assistant is responsible for the daily handling, processing, scanning, routing, and tracking of incoming mail received at Sound’s Nashville office. This role serves as a critical operational support function, ensuring mail is opened, reviewed, routed, and documented accurately and securely. The ideal candidate is highly organized, detail-oriented, reliable, and comfortable handling sensitive information. This position will also serve to provide overall office support to colleagues.

This is a part-time, on-site position located in our Nashville, TN office. Expected hours are 20-25 per week, with work scheduled Monday through Friday during regular business hours based on the needs of the business. Morning availability during the training period is preferred.

Essential Duties and Responsibilities

Receive, sort, open, scan, and route incoming business mail in accordance with established procedures
Review mail content to determine the correct department, owner, or escalation path when routing is not immediately obvious
Maintain accurate tracking of received mail, routed items, unresolved items, exceptions, and aging items requiring follow-up
Scan and upload mail to the appropriate electronic location or workflow using designated tools and naming conventions
Ensure timely routing of mail to internal business owners, departments, or shared service teams
Identify and escalate unclear, urgent, sensitive, misdirected, or high-risk mail items
Maintain confidentiality and secure handling standards for all mail, documents, checks, legal notices, provider-related documents, and other sensitive materials
Support daily mailroom operations, including equipment use, supply management, postage coordination, and vendor coordination as assigned
Process inbound checks in accordance with Accounting SLAs
Coordinate with internal stakeholders to clarify routing rules, recurring mail types, and department ownership
Assist with maintaining mailroom SOPs, routing guides, logs, checklists, and job aids
Identify process gaps, recurring routing issues, or mail volume concerns and escalate them to the appropriate leader
Coordinate shredding or secure disposal of documents in accordance with company procedures
Maintain a clean, organized, and secure mailroom environment
Provide support in preparation for meetings including catering set-up and clean-up
Coordinate and complete occasional deliveries of time-sensitive mail, packages, or other business materials to the post office or other designated locations as needed.

Values

Trustworthy: Handles confidential and sensitive information with discretion and care.
Reliability: Consistently completes daily work accurately and on time.
Resourceful - Uses available tools, procedures, and judgment to resolve unclear routing or processing questions.
Attention to detail: Reviews documents carefully and follows established handling requirements.
Accountable: Owns assigned work through completion and escalate issues when needed.
Collaborative: Works effectively with internal departments and stakeholders to support timely mail routing.

Knowledge, Skills, and Abilities

Strong attention to detail and accuracy.
Ability to handle confidential information in a secure and professional manner.
Ability to read, understand, and interpret varied business correspondence.
Strong organizational and follow-up skills.
Ability to prioritize work in a daily operations environment.
Strong written and verbal communication skills.
Ability to follow SOPs, checklists, routing guides, and escalation procedures.
Proficiency with Microsoft Office Suite, Outlook, scanning equipment, shared folders, and basic document management tools.
Ability to identify when mail requires escalation or additional review.
Ability to work independently while maintaining alignment with team procedures and expectations.
Comfortable performing repetitive operational tasks with consistency and accuracy.
Experience with mailroom, document management, records management, administrative operations, or office support preferred.

Education and Experience

High school diploma or equivalent required
1–3 years of experience in mailroom operations, administrative coordination, office operations, records management, document handling, or similar work preferred
Experience in healthcare, shared services, finance, legal, compliance, or other confidential document environments preferred.
Experience handling sensitive, confidential, or regulated information preferred.
Must possess and maintain a valid driver's license and current automobile liability insurance in accordance with state requirements, with the ability to travel locally as needed for business purposes

Pay Range

$18 - $22 hourly. Exact pay will be determined based on candidate experience.

Sound Physicians is an Equal Employment Opportunity (EEO) employer and is committed to diversity, equity, and inclusion at the bedside and in our workforce. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by federal, state, or local laws.

This job description reflects the present requirements of the position. As duties and responsibilities change and develop, the job description will be reviewed and subject to amendment.

#SoundBC

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Quick Apply

Refine Your Search

personnel assistant jobs in nashville, tn

Office Assistant (Part-Time)

Office Assistant

Administrative Assistant

ADMINISTRATIVE SERVICES ASSISTANT 3 (ASA 3) - 79917

Assistant Office Admin

EXECUTIVE ADMINISTRATIVE ASSISTANT TO THE COMMISSIONER - 80451

Medical Administrative Assistant

Secretary Clerk - Antioch High (2026-2027)

Administrative Assistant

ADMINISTRATIVE SERVICES ASSISTANT 3 - 08192026-80168

Operations Clerk | Office Assistant

Unit Secretary - Per Diem

Administrative Assistant

Office Assistant I

NEI - Administrative & Clinic Assistant (Bilingual)

Firmwide Benefits Administrative Assistant -

Certified Medical Assistant - Dermatology Office

Medical Office Assistant

ADMINISTRATIVE SERVICES ASSISTANT 2* - 08182026-80043

Research Administrative Assistant

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