Top 47 Receptionist/assistant Jobs in Nashville, Tn

Office Assistant/Receptionist
FBT Gibbons LLP —Nashville, TN
- Overtime
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Travel reimbursement
- Profit sharing
Receptionist/Administrative Assistant
Busforsale LLC —Goodlettsville, TN
- $23.11 - $27.83 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid time off
Quick Apply
6d
Front Desk Receptionist/Administrative Assistant
Software Technology Inc —Nashville, TN
- Full-time
- Office
- Bachelor's degree
- Entry level
Quick Apply
PRN/Part Time Medical Receptionist
Integrated Skin Institute —Nashville, TN
- $18 - $20 an hour
- Part-time
- Surgery
- High school diploma or GED
- Clinic
- Travel reimbursement
- Paid training
Quick Apply
5d
Front Desk Clerk
Concord Hospitality Enterprise —Nashville, TN
- From $19 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Optometrist Assistant/Receptionist
Capital Eye Care —Nashville, TN
- From $18 an hour
- Part-time
- Computer literacy
- Clinic
- Computer skills
- Paid time off
- Opportunities for advancement
Quick Apply
Client Service Coordinator
Boson Software, LLC —Nashville, TN
- $25.09 - $30.22 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Employee assistance program
- Employee discount
Quick Apply
6d
Front Desk Receptionist (Pediatric Speech Clinic)
Sidekick Therapy Partners —Brentwood, TN
- Email
- Clinic
- Children
- Data entry
- Disability insurance
- Health insurance
Quick Apply
11d
Administrative Support Specialist
McNeilly Center For Children —Nashville, TN
- $14 - $20 an hour
- Full-time
- Background check
- Current TB test
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
13d
Administrative Assistant
Elliott Electric Supply —Nashville, TN
- Full-time
- Microsoft Excel
- Computer literacy
- Office
Licensed Optician - Assistant Manager
America's Best —Franklin, TN
- Full-time
- Merchandising
- Mid-level
- Supervising experience
- Paid holidays
- Health insurance
Quick Apply
7d
Receptionist
Zander Insurance —Nashville, TN
- From $37,500 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- US work authorization
- Typing
- Health savings account
- Paid holidays
Quick Apply
7h
Office Assistant
Passports & Extras —Nashville, TN
- $15 - $18 an hour
- Temporary
- Google Workspace
- Computer literacy
- Office
Quick Apply
13d
Medical Receptionist, PRN
American Family Care —Hendersonville, TN
- $18 - $22 an hour
- Part-time
- Urgent Care
- Entry level
Quick Apply
Executive Assistant
Sony Music Publishing (US) LLC —Nashville, TN
- Extended hours
- Microsoft Outlook
- 5 years
- Writing skills
- Disability insurance
- Health insurance
4d
Executive Assistant
Tennessee Hospital Association —Brentwood, TN
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Assistant | Advertising & Sales
Omni Hotels & Resorts —Nashville, TN
- Weekends as needed
- Microsoft Outlook
- Inventory management
- Computer literacy
Quick Apply
1d
Litigation Staff in Training
Morgan & Morgan, P.A. —Nashville, TN
- $20 an hour
- Full-time
- Databases
- Administrative experience
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Sr Administrative Assistant - On Site
Vanderbilt University Medical Center —Nashville, TN
- Full-time
- Inventory management
- Word processing
- Inpatient
- Health insurance
11d
Office Assistant
Body Panels Co —Nashville, TN
- From $15 an hour
- Full-time
- Bilingual
- Google Workspace
- Inventory management
Quick Apply
5d

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Office Assistant/Receptionist

FBT Gibbons LLP
Nashville, TN

Apply Now

Job Details

Full-time

Benefits

Travel reimbursement
Profit sharing
Paid parental leave
Disability insurance
Health insurance
Dental insurance
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Visitor query response
Customer communication
Confidential information handling
Microsoft Excel
Microsoft Outlook
Serving clients
Legal office phone management
Copy machines
Scanning
High school diploma or GED
Office phone management

Full Job Description

FBT Gibbons LLP is a national law firm focused on serving companies operating and investing in the middle market. With nearly 1,500 employees across 26 offices, we support clients ranging from large multinationals to mid-sized businesses and growth-oriented startups across the United States. Our teams collaborate across departments and geographies to deliver excellent service to our clients, colleagues, and the communities we serve.

At FBT Gibbons, diversity enriches our vibrant culture and empowers our teams to achieve more together. We welcome talented professionals who bring valuable skills, a collaborative mindset, and a shared commitment to helping our firm and clients thrive. Here, you’ll make meaningful contributions, collaborate with exceptional colleagues, and build a career that grows with your skills and ambitions.

We are currently seeking an Office Assistant/Receptionist to perform a variety of administrative and office support duties under the direction of the Office Manager to support the efficient operation of the office and delivery of legal services.

The ideal candidate has strong interpersonal, communication, and organizational skills, with the ability to manage multiple tasks and shift priorities in a fast-paced environment.

Key Responsibilities:

Answer and route all incoming calls to the appropriate firm personnel.
Greet clients, vendors, and visitors; ensure proper check-in, clearance, and routing in accordance with firm policies, notify attorneys and assistants of arrivals, and direct visitors to designated conference rooms.
Maintain the cleanliness and organization of the reception area, conference rooms, and surrounding common areas.
Provide beverage service and support general conference room needs for meetings and visitors
Manage conference room schedules using office software; coordinate logistics for meetings, events, and receptions.
Coordinate food orders for meetings and events, including setup and payment arrangements.
Track and reconcile parking validations issued to clients and visitors, including monthly reconciliation of charges.
Notify the office via email of visiting FBT Gibbons personnel, including their assigned work location during the visit.
Monitor inventory and maintain office and kitchen supplies; confirm receipt of deliveries.
Assist the Office Manager with maintenance requests as needed.
Assemble and maintain files in accordance with alphabetical, numerical, and other established filing systems.
Request labels for records and assist with the creation of files.
Provide administrative support to attorneys and business professionals on a backup or overflow basis, including copying, scanning, travel arrangements, expense reimbursements, and other routine tasks.
Assist the Office Manager, attorneys and business professionals with special projects as needed.
Observe confidentiality in all client and firm matters.

Job Requirements:

High school diploma or equivalent.
Minimum of 1 year of customer service experience required, preferably in an office or professional setting.
Previous law firm experience preferred.
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
Ability to operate standard office equipment such as multi-functional devices, copiers, printers, and scanners.
Strong organizational skills with the ability to prioritize tasks and meet deadlines.
Ability to manage multiple tasks and shift priorities in a fast-paced environment.
Ability to handle confidential information with discretion.
Strong interpersonal and communication skills, with the ability to interact effectively in person, by email, and by telephone; follow instructions from a diverse group of attorneys, managers, business professionals, and vendors; and provide information with professionalism, courtesy, and tact.
Ability to answer and transfer calls and greet clients in a courteous and professional manner.
Ability to perform clerical tasks requiring sustained attention to detail and accuracy in a high-volume environment.
Ability to retrieve and distribute files weighing up to 40 pounds and ability to retrieve and replace objects from shelves up to 8 feet high, sometimes a large amount in a day.
Ability to work occasional irregular hours and more than 40 hours per week, as needed to meet business requirements.

FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.

FBT Gibbons offers a competitive salary and a comprehensive benefits package, including health care coverage (medical, dental, and vision), life insurance, short- and long-term disability, paid parental leave, employee wellbeing and EAP programs, paid time off, and a 401(k) retirement plan with employer matching and profit-sharing. Benefit offerings and eligibility vary by location and are subject to applicable plan terms and legal requirements.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Applicants must be authorized to work in the United States without current or future employer sponsorship. FBT Gibbons does not provide visa sponsorship for this position.

#LI-onsite

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Refine Your Search

receptionist/assistant jobs in nashville, tn

Office Assistant/Receptionist

Receptionist/Administrative Assistant

Front Desk Receptionist/Administrative Assistant

PRN/Part Time Medical Receptionist

Front Desk Clerk

Optometrist Assistant/Receptionist

Client Service Coordinator

Front Desk Receptionist (Pediatric Speech Clinic)

Administrative Support Specialist

Administrative Assistant

Licensed Optician - Assistant Manager

Receptionist

Office Assistant

Medical Receptionist, PRN

Executive Assistant

Executive Assistant

Administrative Assistant | Advertising & Sales

Litigation Staff in Training

Sr Administrative Assistant - On Site

Office Assistant

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