Top 589 Assistant administrator Jobs in New Jersey

Assistant Graduate Administrator
Princeton University —Princeton, NJ
- $63,000 - $73,000 a year
- Full-time
- Microsoft Excel
- 5 years
- No experience needed
Assistant Contracts & Claims Administrator
NJ Transit —Newark, NJ
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Commuter assistance
- Health insurance
Administrative Assistant I - Major and Planned Giving
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $102,796.62 a year
- Full-time
- Mid-level
- Office
- Residential
Office Coordinator
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $83,738.94 a year
- Full-time
- Spanish
- Mid-level
- Office
Admissions Officer
Rutgers University —Piscataway, NJ
- $68,278.48 a year
- Weekends as needed
- Clean driving record
- Customer service
- Computer literacy
- Paid holidays
- Dental insurance
12d
Assistant Superintendent (Student Support Services)
Newark Board of Education —Newark, NJ
- $195,000 - $230,000 a year
- School experience
- Classroom
- High school
- Health insurance
- Dental insurance
BCBA-Board Certified Behavior Analyst at ESCNJ
The Educational Services Commission of New Jersey —Piscataway, NJ
- From $75,000 a year
- Multiple hires
- Background check
- Working with individuals with developmental disabilities
- Management
- Health insurance
- Dental insurance
Quick Apply
Parish Administrator to the Rector
St. Peter's Episcopal Church —Spotswood, NJ
- $25,000 - $30,000 a year
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Paid time off
Quick Apply
4d
K-8 Math Instructional Coach
Dr Lena Edwards Academic Charter School —Jersey City, NJ
- $64,088 - $69,898 a year
- Full-time
- School experience
- Classroom
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Assistant Practice Manager
Bridgewater Veterinary Hospital —Bridgewater, NJ
- $53,462.91 - $64,385.44 a year
- Weekends as needed
- Background check
- OSHA
- Clinic experience
- Continuing education credits
- Health insurance
Quick Apply
Physical Therapist Assistant
Larc School —Bellmawr, NJ
- $35 an hour
- Part-time
- Background check
- Classroom
- CPR Certification
- Flexible schedule
Quick Apply
Advanced Practice Provider
The Plastic Surgery Center —Glen Rock, NJ
- $125,000 - $155,000 a year
- Full-time
- Hybrid work
- Surgery
- HIPAA
- Clinic
- Profit sharing
- Mileage reimbursement
Quick Apply
Weekend Registered Nurse Supervisor (RN)
Complete Care at Green Knoll —Bridgewater, NJ
- $45 - $50 an hour
- Rotating weekends
- Nursing
- RN License
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d
Registered Nurse Supervisor (RN)
Complete Care at Arbors —Toms River, NJ
- $45 - $50 an hour
- 12 hour shift
- Nursing
- RN License
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d
Meeting and Seminar Administrator
Premier Personnel Group, Inc. —New Brunswick, NJ
- $48,000 - $50,000 a year
- Full-time
- Customer service
- Office
- In-person
- Free parking
- Disability insurance
Quick Apply
5d
Certified Home Health Aide FT-Assisted Living Program-Trenton
Capital Health —Trenton, NJ
- $17.50 - $21.47 an hour
- 8 hour shift
- High school diploma or GED
- Driver's License
- Apartments
- AD&D insurance
- Disability insurance
Medical Office Assistant
The Eye Center —Warren, NJ
- From $20 an hour
- Part-time
- Medical office experience
- HIPAA
- High school diploma or GED
Quick Apply
Admin Nursing Coordinator (House Supervisor) - Full-Time - NIGHTS ** $10K Sign On Bonus**
Capital Health —Trenton, NJ
- $103,376 - $135,720 a year
- 8 hour shift
- Nursing
- OSHA
- RN License
- AD&D insurance
- Disability insurance
CNA or CHHA
Elite Caring Adult Medical Daycenter —Ewing, NJ
- $19 - $20 an hour
- Part-time
- Background check
- Psychiatry
- Working with individuals with disabilities
Quick Apply
Admin Nursing Coordinator (House Supervisor) - Part-Time - NIGHTS
Capital Health —Trenton, NJ
- $103,376 - $135,720 a year
- 8 hour shift
- Nursing
- OSHA
- RN License
- AD&D insurance
- Disability insurance

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Assistant Graduate Administrator

Princeton University -
Princeton, NJ

Apply Now

Job Details

Full-time
$63,000 - $73,000 a year

Qualifications

Computer operation
Student progress monitoring
Faculty collaboration
Student record keeping
Student database management
Student information system
Data summary reports
High school diploma or GED
Schedule management
PeopleSoft
Compliance documentation
Data entry
Progress management
Productivity software
Progress documentation
Documentation Handling
Student academic progress tracking

Full Job Description

Overview:

The Electrical and Computer Engineering (ECE) department seeks an energetic, collaborative, resilient, and curious staff member to fill the role of Assistant Graduate Administrator. This position provides administrative and programmatic support for the ECE graduate program, serving over 240 graduate students. Reporting to the Graduate Program Administrator and working closely with the Director of Graduate Studies, faculty, and Graduate School offices, the position maintains accurate academic and administrative records, tracks graduate student milestones, and supports compliance with Graduate School policies and deadlines. The role manages student data across university systems, supports examinations and degree requirements, coordinates graduate student funding, and provides support for admissions and program events essential to the effective operation of the graduate program.

Responsibilities:

Graduate Academic Administration & Student Records

Maintain accurate student records across university systems (PeopleSoft, Stellic).
Track student progress toward degree completion and key milestones.
Monitor student progress and follow up on outstanding requirements.

Examinations, Degree Milestones & Academic Compliance

Coordinate general examinations, pre-FPO milestones, and final public oral (FPO) defenses.
Serve as a key resource for students, advising on timelines, requirements, and Graduate School deadlines.
Manage documentation, approvals, and milestone updates.
Communicate with faculty committees and ensure compliance with policies.

Labor Accounting & Graduate Student Funding

Maintain graduate student funding and labor accounting records.
Coordinate with partners to ensure accurate assignments and continuous funding.
Review reports, resolve discrepancies, and prepare routine summaries.
Process student payments (e.g., prizes).

Admissions, Events & Program Operations

Support graduate admissions and recruitment activities (e.g., Visit Days, orientation).
Assist with event coordination, logistics, and participant tracking.
Maintain program communications (websites, listservs, directories).
Support day-to-day operations of the graduate program.
Contribute to a collaborative team environment supporting the success of ECE graduate students.

Qualifications:

Essential Qualifications

High School Diploma or equivalent and 5+ years of relevant work experience.
Excellent organizational, time-management, and meticulous attention to accuracy skills, with the ability to work independently, manage multiple priorities, and consistently meet recurring deadlines.
Strong written and verbal communication skills, with demonstrated ability to communicate clearly professionally with faculty, students, and administrative partners
Proven ability to exercise discretion and sound judgment in handling confidential information related to student records, academic progress, funding, and admissions.
Proficiency in using administrative systems and databases to maintain accurate records, track progress, and support reporting and compliance (e.g., PeopleSoft, Stellic, Labor Accounting).
Demonstrated ability to work collaboratively across units and support graduate program activities and events.

Preferred Qualifications

Experience supporting graduate academic programs, including tracking student progress, degree requirements, and coordinating with faculty and Graduate School offices.
Familiarity with Graduate School policies, academic milestones, and degree‑related deadlines.
Strong analytical and reporting skills, including advanced Excel proficiency.
Experience with admissions or student information systems, such as Slate or comparable platforms.
Experience or interest in using digital and AI‑enabled productivity tools to support administrative efficiency, documentation, and reporting in accordance with University data privacy and confidentiality policies.

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours: 36.25 Eligible for Overtime: No Benefits Eligible: Yes Probationary Period: 180 days Essential Services Personnel (see policy for detail): No Physical Capacity Exam Required: No Valid Driver’s License Required: No Experience Level: Entry Level : #LI-ZY1 Salary Range: $63,000 to $73,000

Apply Now

Refine Your Search

assistant administrator jobs in new jersey

Assistant Graduate Administrator

Assistant Contracts & Claims Administrator

Administrative Assistant I - Major and Planned Giving

Office Coordinator

Admissions Officer

Assistant Superintendent (Student Support Services)

BCBA-Board Certified Behavior Analyst at ESCNJ

Parish Administrator to the Rector

K-8 Math Instructional Coach

Assistant Practice Manager

Physical Therapist Assistant

Advanced Practice Provider

Weekend Registered Nurse Supervisor (RN)

Registered Nurse Supervisor (RN)

Meeting and Seminar Administrator

Certified Home Health Aide FT-Assisted Living Program-Trenton

Medical Office Assistant

Admin Nursing Coordinator (House Supervisor) - Full-Time - NIGHTS $10K Sign On Bonus

CNA or CHHA

Admin Nursing Coordinator (House Supervisor) - Part-Time - NIGHTS

I want to receive the latest job alert for assistant administrator in new jersey

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