Top 3465 Facilities assistant Jobs in New Jersey

Executive Assistant- Pharma Industry
AllSTEM Connections —Princeton, NJ
- $39 - $40 an hour
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
3d
Operations Assistant - Quality Assurance
Brilliant Earth —Secaucus, NJ
- $21 an hour
- Background check
- Office
- Administrative experience
- Commuter assistance
- Paid parental leave
Operations Assistant - Quality Assurance
Brilliant Earth —Secaucus, NJ
- $21 an hour
- Background check
- Office
- Administrative experience
- Commuter assistance
- Paid parental leave
Lifestyle Assistant - Full-time - Arden Courts Cherry Hill
Arden Courts —Cherry Hill, NJ
- Full-time
- English
- High school diploma or GED
- Entry level
- Paid holidays
- Health insurance
Assistant Community Manager
Related —Jersey City, NJ
- $28.00 - $29.50 an hour
- Full-time
- Mid-level
- Communication skills
- Marketing
- Health savings account
- AD&D insurance
Quick Apply
Facilities Resource Assistant
East Orange School District —East Orange, NJ
- $55,000 - $70,000 a year
- Entry level
- Health insurance
- Dental insurance
7d
Facilities Compliance Assistant
East Orange School District —East Orange, NJ
- $55,000 - $70,000 a year
- Entry level
- Health insurance
- Dental insurance
7d
Management Assistant
Rutgers University —Newark, NJ
- $56,516 a year
- Full-time
- Microsoft Excel
- Inventory management
- Writing skills
- Paid holidays
- Dental insurance
Research Clerical Support Assistant
Rutgers University —New Brunswick, NJ
- $20 - $25 an hour
- Part-time
- Psychiatry
- Computer literacy
- Adults
- Paid holidays
- Dental insurance
5d
Executive Assistant to the Bishop of New Jersey
Episcopal Diocese of New Jersey —Trenton, NJ
- $78,000 - $90,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Scheduling Coordinator - Medical Office (Remote)
Home Foot Care Services —Watchung, NJ
- $20 - $24 an hour
- Full-time
- Remote
- Spanish
- Medical office experience
- Computer skills
- Work from home
Quick Apply
2d
Part Time Course Support (Course Assistant) - Summer 2026
Rutgers University —Piscataway, NJ
- From $500 a week
- Part-time
- Master's degree
- University
- Teaching
- Paid holidays
- Dental insurance
Assistant General Manager
HD Supply —Burlington, NJ
- $134,000 - $207,200 a year
- Full-time
- 7 years
- Bachelor of Science
- Bachelor's degree
- Commuter assistance
- AD&D insurance
Executive Assistant
Wonder Food Group, Inc —Carlstadt, NJ
- $70,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $83,738.94 a year
- Full-time
- Spanish
- Mid-level
- Office
Executive Assistant
Personify Health —Newark, NJ
- $100,000 - $115,000 a year
- Email
- Hybrid work
- 5 years
- Mid-level
- Office
- AD&D insurance
- Disability insurance
Maintenance Administrative Assistant
Holcomb Bus —Bellmawr, NJ
- $28 - $30 an hour
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
Remote Virtual Executive Assistant
Zirtual —Trenton, NJ
- $500 - $3,500 a year
- Email
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply
8d
Member Service Assistant
Costco Wholesale Corporation —Clifton, NJ
- Driving
- US work authorization
- Warehouse
- AD&D insurance
- Employee stock purchase plan
Assistant Facilities Manager
Topgolf —Mount Laurel, NJ
- $51,500 - $63,200 a year
- Weekends as needed
- Clean driving record
- Ability to walk for extended periods
- Mid-level
- Dental insurance
- Vision insurance

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facilities assistant jobs near new jersey

Executive Assistant- Pharma Industry

AllSTEM Connections -
Princeton, NJ

Quick Apply

Job Details

Contract
$39 - $40 an hour
3 days ago

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Data Retention (Data management)
Executive administrative support
Communication platforms
Collaborative technology platforms
Microsoft Teams
Office record organization

Full Job Description

Job Title: Sr Project Coordinator/Executive Assistant (Hybrid role)

Location: Princeton NJ

Duration: 5+ Months

Qualifications:

Requirements

- Hybrid Work Schedule - In office 3 days a week

- Associate’s or Bachelor's degree preferred, in operations, business administration, communications, or related studies

- 10 years of experience in a multi-disciplinary environment, preferably at a global pharmaceutical or biotechnology company

- Extensive experience in a large organization performing coordinator work that requires analysis, initiative, flexibility, and impeccable recordkeeping and record retention skills

- Excellent communication and interpersonal skills with an ability to respond with professionalism in verbal and written communications across all geographies and levels of the organization

- Ideally a digital-first mindset, and must be comfortable working with new technologies and software programs, including web-based and digital communications tools

- Proficiency with MS Office suite (e.g., Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, Teams, OneNote, Forms)

- Experience with applications (e.g., Concur, Workday, Veeva) is preferred

Responsibilities:

Hybrid Work Schedule - In office 3 days a week

In this role, you will lead the coordination and organization of administrative tasks, contribute to internal communications projects and support execution of events. You will partner closely with team leaders within the C&CA function as well as cross-functional departments to ensure effective operations in a fast-paced environment. In addition to core executive administrative duties for the SVP of the department, the Contractor - **Senior Project Coordinator** will also be responsible for supporting general department needs. Additional duties include the coordination of calendars and schedules for some Communications & Corporate Affairs leaders, helping to arrange team travel and conference schedules, daily oversight of the departmental email in-boxes and support the internal triage within the team, and organizing team retreats and events as needed. The job also entails maintaining files, archiving contracts, purchase order requisitions, etc. This person will be given opportunity to take on more advanced communications business tasks over time if willing and the appropriate capabilities are shown. This role will represent the department in a professional manner necessitating a high degree of professionalism, tact, resourcefulness, discretion, organization, proactivity, and excellent attention to detail. This position will report to the Senior Vice President, Communications & Corporate Affairs.

This person will be based out of our Princeton, NJ office and will be onsite 60% of the time.

This position is non-exempt and eligible for overtime.

Responsibilities

- General administrative and project support to the SVP including: Manage calendars, arrange meetings and coordinate travel arrangements, create and submit expense reports, track reimbursements and corporate card credits, and book travel via Concur corporate system

- Assist SVP with managing department’s internal/operating budget, including assembly of budget reports, request purchase order numbers through corporate process/follow-up on invoices as needed; support vendor agreements and facilitate contracting process

- Support onboarding and offboarding activities for team members within the department

- Planning attendance at conferences and congresses, including liaising with other Executive Assistants on cross-functional executive travel to /from these events

- Create and edit Word documents, PowerPoint presentations, and Excel worksheets and internal communications materials

- Manage complex calendar, anticipate conflicts, and use diplomacy to resolve problems in advance and conserve manager’s time; schedule and coordinate team meetings, including ongoing maintenance of 1:1’s with direct reports, leadership team members, and key stakeholders

- Manage logistical event planning in the New Jersey facilities in close collaboration with our global sites as appropriate requiring high level of event planning experience and organizational skills.

- Maintain up-to-date organizational information for the department and oversee operations. Draft meeting agendas, meeting minutes, and/or assist with tracking milestones and action items

- Serve as SharePoint administrator and site owner for department collaboration tools and support department in managing team sites, electronic files, databases, and other data in a systematic way for enduring use

- Manage purchase orders through enterprise resource planning (ERP) system and tracking invoices

- Contribute to building department reputation through responsive, respectful, and collaborative communications

- Proactively and independently organize and expedite workflows, and initiate follow-up when necessary, to ensure schedules and deadlines are met

- Support other routine or ad hoc tasks and projects as assigned

Pay: $39.00 - $40.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Application Question(s):

Pharmaceutical or Biotech Industry?
Extensive experience in a large organization performing coordinator work that requires analysis, initiative, flexibility, and impeccable recordkeeping and record retention skills?

Experience:

Concur or Workday or Veeva): 3 years (Required)

Work Location: Hybrid remote in Princeton, NJ 08541

Quick Apply

Refine Your Search

facilities assistant jobs in new jersey

Executive Assistant- Pharma Industry

Operations Assistant - Quality Assurance

Operations Assistant - Quality Assurance

Lifestyle Assistant - Full-time - Arden Courts Cherry Hill

Assistant Community Manager

Facilities Resource Assistant

Facilities Compliance Assistant

Management Assistant

Research Clerical Support Assistant

Executive Assistant to the Bishop of New Jersey

Scheduling Coordinator - Medical Office (Remote)

Part Time Course Support (Course Assistant) - Summer 2026

Assistant General Manager

Executive Assistant

Office Coordinator

Executive Assistant

Maintenance Administrative Assistant

Remote Virtual Executive Assistant

Member Service Assistant

Assistant Facilities Manager

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