Top 100 Office specialist Jobs in New Jersey

Shared Service Front Office Specialist (HR Shared Services)
Siemens —Iselin, NJ
- $66,973 - $114,811 a year
- Full-time
- Remote
- English
- US work authorization
- Training & development
8d
Technical Support Specialist (NYC or NJ Office)
MEDIDATA —Iselin, NJ
- $66,000 - $88,000 a year
- Hybrid work
- Microsoft Outlook
- Research
- Mid-level
- Paid holidays
- Disability insurance
Administrative and Billing Specialist: Part-time and Onsite
Calm and Sense Therapy (tm) —Scotch Plains, NJ
- $25 - $35 an hour
- Part-time
- HIPAA
- Office
- Administrative experience
Quick Apply
Customer Service Specialist and Logistics Coordinator
ACCI Specialty Materials —Linden, NJ
- Email
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Quick Apply
Medical Front Office - Patient Service Specialist
NovaCare Rehabilitation —Manahawkin, NJ
- $19 - $20 an hour
- Full-time
- Physical & Rehabilitation Medicine
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
Quick Apply
3d
Operations Support Specialist
BelovED Community & Empowerment Academy Charter Schools —Jersey City, NJ
- Full-time
- School experience
- Google Workspace
- Research
- Paid time off
Quick Apply
11d
Work Assistant ( Administrative Support Specialist-Part-Time)
Rutgers University —New Brunswick, NJ
- $15.92 - $25.00 an hour
- Part-time
- Microsoft Outlook
- Data analysis skills
- Office
- Paid holidays
- Dental insurance
Administrative Support Specialist
One Federal Solution —Parsippany-Troy Hills, NJ
- Contract
- Microsoft Outlook
- 11+ years
- English
Quick Apply
Office Support Specialist
Princeton University —Princeton, NJ
- $60,000 - $68,000 a year
- Overtime
- Microsoft Outlook
- Mid-level
- Office
7h
Allergy Administrative Assistant/Authorization Specialist - Cherry Hill
Ent and Allergy Associates, LLP —Cherry Hill, NJ
- $21 an hour
- Full-time
- Hybrid work
- High school diploma or GED
- Pediatrics
- Medical terminology
- Disability insurance
- Health insurance
4d
Office Services Specialist
Fisher & Phillips LLP —Berkeley Heights, NJ
- $22.81 - $27.64 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- 3 years
- Profit sharing
- Paid holidays
11d
Administrative Professional, Engineering and Consulting
Ramboll —Princeton, NJ
- $58,500 - $76,000 a year
- Full-time
- Hybrid work
- Marketing
- Office
- Administrative experience
Quick Apply
14d
Physician Practice Compliance Specialist
Hackensack Meridian Health —Iselin, NJ
- $97,011.20 a year
- 8 hour shift
- Hybrid work
- 5 years
- Computer literacy
- Bachelor of Science
- Health insurance
- Dental insurance
14d
Style Setup Specialist
United Legwear Company LLC —Edison, NJ
- $45,000 - $65,000 a year
- Full-time
- ERP systems
- Mid-level
- Office
- Commuter assistance
- AD&D insurance
Quick Apply
Back Office Processing Specialist (Tax Operations)
Financial Industry Technical Services Inc. —Denville, NJ
- $35 - $50 an hour
- Remote
- Research
- Mid-level
- 3 years
Quick Apply
3d
Administrative Specialist
CBIZ —Morristown, NJ
- Research
- Mid-level
- Office
Executive Administrative Specialist - US Army Program Support
WisEngineering —Dover, NJ
- Full-time
- Mid-level
- Office
- Bachelor's degree
- On-the-job training
Quick Apply
Operations Specialist, Intermediate
Koniag Government Services —Picatinny Ars, NJ
- $90,000 - $100,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Paid holidays
- Health insurance
2d
Front Office Specialist - Medication Management - Millburn, NJ
OASIS MENTAL HEALTH CENTERS MEDICAL LLC —Millburn, NJ
- $22 - $24 an hour
- 8 hour shift
- Ability to sit for extended periods
- Organizational skills
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Office Services Specialist
Tucker Ellis LLP —Morristown, NJ
- $50,000 - $62,000 a year
- Microsoft Outlook
- Customer service
- Mid-level
- Profit sharing
- Paid holidays
Quick Apply
12h

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Shared Service Front Office Specialist (HR Shared Services)

Siemens -
Iselin, NJ

Apply Now

Job Details

Full-time
$66,973 - $114,811 a year
8 days ago

Qualifications

Spreadsheets
HR systems (technically supported)
English
Incident Escalation
Cross-functional collaboration
Escalation handling
Project stakeholder communication
Stakeholder relationship building
Cross-functional communication
Excel data analysis

Full Job Description

Shared Service Front Office Specialist (HR Shared Services)

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That’s why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Transform the everyday with us!

In this role you will work remotely from a home office.

Role Summary

We are seeking a Shared Service Front Office Specialist to join our HR Shared Services team. This is a front-line resolution expert role at the center of HR operations, responsible for managing complex inquiries and escalations across global service lines, including HR Administration, AskHR, Organizational Administration (ORS), Travel & Expense (T&E), Payroll and Reporting.

In this role, you will leverage H2R expertise, analytical thinking, and systems knowledge to diagnose issues, assess impacts, and coordinate resolutions across P&O, Payroll, Finance, DPS, and external partners. You will act as a key connector across functions, ensuring seamless, consistent, and high-quality service delivery.

You will also serve as a trusted partner to P&O and business stakeholders, building strong relationships, understanding priorities, and delivering proactive, solution-oriented support that enables both business and people outcomes.

Additionally, this role plays a critical part in driving continuous improvement, using data and process insights to reduce recurring issues, enhance service quality, and improve operational efficiency. You will contribute to knowledge management and support strategic initiatives such as system implementations, process transformations, and M&A integration activities.

You’ll make a difference by:

HR Operations & Service Delivery

Managing and resolving complex, end-to-end cases across global service lines
Prioritizing workload based on urgency, impact, and risk to ensure timely resolution and service excellence.
Handling employee inquiries professionally, including complex or sensitive situations, ensuring clear communication and strong stakeholder confidence.
Operating effectively across global regions and time zones while maintaining service consistency.

Data Analysis & Quality

Analyzing data to validate, compare, and support decision-making.
Conducting root cause analysis on new and recurring issues and implement corrective actions to prevent reoccurrence.

Systems & Technical Expertise

Understanding Workday configuration, logic, dependencies, and system impacts.
Analyzing system changes and identify potential downstream implications across integrated platforms.

Process Improvement

Identifying repeat issues, gaps in knowledge, and inefficiencies, and independently lead continuous improvement initiatives.

Project Management & Data Migration

Coordinating cross-functional activities for projects, including M&A and system migration initiatives.
Ensuring alignment of activities across teams and timely delivery of project milestones.

Stakeholder & Escalation Management

Managing complex escalations, collaborating with P&O, Payroll, Finance, DPS, and external partners
Partnering effectively with P&O and business stakeholders to deliver solutions aligned with both global standards and local requirements.
Presenting insights and recommendations clearly to non-technical stakeholders.
Influencing decisions and drive outcomes without direct authority.

Change & Capability Development

Supporting change management and adoption of new tools, systems, and processes through training, coaching, and informal guidance.
Coaching peers or back-office teams to close capability gaps and improve performance.
Promoting adoption of global standards while identifying and addressing local process gaps.

Risk & Governance

Identifying operational risks and escalate appropriately with recommended mitigation strategies.
Ensuring compliance with global P&O standards while recognizing local regulatory variations.

You’ll win us over by having the following qualifications:

Basic Qualifications

3–6+ years in HR Shared Services, HR Operations, or HR systems support
Proven experience managing complex HR cases and cross-functional escalations
Intermediate to Advanced Excel skills (pivot tables, lookups, formulas)
Working knowledge of HR systems
Independent problem-solver with critical thinking skills
Experience with stakeholder management and influencing
High attention to detail with strong ownership and accountability
Proficient in English both written and verbal
Authorized to work in the United States without sponsorship now and in the future

Preferred Qualifications:

Experience working in global HR environments across multiple regions
Knowledge of Workday and HR systems ecosystems
Strong understanding of data quality and end-to-end process flows
Ability to communicate and simplify complex topics for diverse audiences

About Siemens:

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.

Our Commitment to Equity and Inclusion in our Diverse Global Workforce:

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us.

Protecting the environment, conserving our natural resources, fostering the health and performance of our people as well as safeguarding their working conditions are core to our social and business commitment at Siemens. They are an integral part of our Business Conduct Guidelines and our corporate strategy.

#LI-JS

#LI-REMOTE

$66,973 $114,811 10%

Apply Now

Refine Your Search

office specialist jobs in new jersey

Shared Service Front Office Specialist (HR Shared Services)

Technical Support Specialist (NYC or NJ Office)

Administrative and Billing Specialist: Part-time and Onsite

Customer Service Specialist and Logistics Coordinator

Medical Front Office - Patient Service Specialist

Operations Support Specialist

Work Assistant ( Administrative Support Specialist-Part-Time)

Administrative Support Specialist

Office Support Specialist

Allergy Administrative Assistant/Authorization Specialist - Cherry Hill

Office Services Specialist

Administrative Professional, Engineering and Consulting

Physician Practice Compliance Specialist

Style Setup Specialist

Back Office Processing Specialist (Tax Operations)

Administrative Specialist

Executive Administrative Specialist - US Army Program Support

Operations Specialist, Intermediate

Front Office Specialist - Medication Management - Millburn, NJ

Office Services Specialist

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