Top 2225 Administrative assistant Jobs in New York, Ny

HVAC Service Billing and Administrative Specialist
NY Mechanical Contractor - HVAC —Garden City Park, NY
- $28 - $34 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Executive Assistant – Financial Services Firm
Citistaffing —New York, NY
- $100,000 - $140,000 a year
- Full-time
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Admin Administrative Assistant
STAFF TODAY —New York, NY
- $24 an hour
- Call employer
- Inventory management
- Mid-level
- Office
- Commuter assistance
- Disability insurance
Quick Apply
Youth Development Program Assistant
Coalition for Hispanic Family Services —Brooklyn, NY
- $18 - $25 an hour
- Part-time
- Microsoft Word
- Background check
- Classroom
- Paid holidays
- Health insurance
Quick Apply
Multinational Producing Office Administrator
National Union Fire Insurance Company of Pittsburgh, Pa. —New York, NY
- $51,000 - $72,000 a year
- Email
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
Quick Apply
Administrative Assistant
Hospital for Special Surgery —New York, NY
- $30.77 - $46.84 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Inventory management
- Office
Administrative Assistant, Gap Inc. Human Resources
Gap Inc. —New York, NY
- $43.20 - $52.90 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Store discount
- Employee stock purchase plan
Administrative Assistant
NYU Langone Health —New York, NY
- $53,294.22 - $91,932.72 a year
- Online Application
- Office
- 3 years
- Databases
- Wellness program
Administrative Assistant
Peter B Dunn MD PC —New York, NY
- $30 - $40 an hour
- Temporary
- No experience needed
- Administrative experience
- Typing
- Dental insurance
Quick Apply
14d
Administrative Assistant (Daycare)
FORT GREENE COUNCIL, INC —Brooklyn, NY
- $31.25 an hour
- Full-time
- Background check
- School experience
- High school diploma or GED
Quick Apply
Administrative Assistant to SVP Facilities Dept
HEARTSHARE HUMAN SERVICES OF NEW YORK —Brooklyn, NY
- $21.97 - $27.47 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistants
New Wave People —New York, NY
- $21 - $23 an hour
- Overtime
- Microsoft Outlook
- Office
- Bachelor's degree
Quick Apply
3d
Administrative Assistant
United Federation of Teachers —New York, NY
- $50,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
Quick Apply
Human Resources Assistant
Winston Support Services LLC —Mount Vernon, NY
- $26 - $29 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Admin Administrative Assistant
STAFF TODAY —New York, NY
- $18 an hour
- Overtime
- Mid-level
- Office
- SharePoint
- Disability insurance
- Health insurance
Quick Apply
Executive Assistant
Atrium —New York, NY
- $80,000 a year
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Paid time off
Quick Apply
8d
Administrative Assistant
Experis —New York, NY
- $25 an hour
- Contract
- Mid-level
- Office
- 3 years
- Health savings account
- Disability insurance
Quick Apply
3d
Administrative Assistant
WE Soda —New York, NY
- $80,000 - $105,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- Disability insurance
Quick Apply
Administrative Assistant
Blackstone Group —New York, NY
- $70,000 - $130,000 a year
- Full-time
- Microsoft Outlook
- Office
- 1 year
Administrative Assistant
International Multiple Sclerosis Management Practice —New York, NY
- $50,000 - $70,000 a year
- Full-time
- Outpatient experience
- High school diploma or GED
- Neurology
- Paid parental leave
- Loan repayment program

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HVAC Service Billing and Administrative Specialist

NY Mechanical Contractor - HVAC
Garden City Park, NY

Quick Apply

Job Details

Full-time
$28 - $34 an hour

Benefits

Health insurance
401(k)
Paid time off
Life insurance

Qualifications

Contract management
Service agreement management
Microsoft Excel
Office activity coordination
Billing software
Microsoft Outlook
Phone communication
Copy machines
Word embeddings
Scanning
Data entry
Telephone systems
Multi-line phone systems
Clerical experience
Contract management support tasks
File organization
Office phone management
Office building facilities maintenance experience
Office record organization

Full Job Description

About Us

For nearly 80 years, our company has built a reputation as one of the most trusted mechanical contractors in the New York metro area. We take pride in the projects we work on, the clients we serve, and most importantly the people on our team. We are a stable, established company with deep roots in the industry and a genuine commitment to treating our people right. As we continue to grow and invest in our operations, we are looking for experienced office professionals who want to be part of a team that values their contributions and plans to take care of them for the long haul.

The Role

We are looking for a Service Billing & Administrative Specialist to join our service department office team. This is an in-office, full-time position based on Long Island supporting the billing and administrative operations of our service division. The right candidate is detail-oriented, communicates professionally, and takes ownership of their work. This role is centered on three core functions: billing, service contract administration, and customer communication. The successful candidate will be someone who can manage each with accuracy and consistency.

What You'll Own

Billing for all service department work including time and materials service calls, quoted jobs, and recurring service contracts, processed through our Davisware software system
Drafting and sending contract proposals for quoted service jobs
Entering service contracts into Davisware and maintaining those records including renewals and updates
Answering incoming calls from customers requesting service, gathering relevant information, and coordinating with our dispatcher to ensure timely response
Purchase order entry and management
General office and document management including filing, scanning, and maintaining organized shared drive structures
Answering and managing a multi-line phone system, including transferring calls and coordinating visitor access

Note: This role will have a significant focus and emphasis on service contracts, specifically billing, renewals, document management, database management, and data entry.

What You Bring

The following are requirements for this role:

Experience with service contract billing or recurring billing in a field services or similar environment
Ability to draft professional correspondence and proposals in Microsoft Word
Proficiency in Microsoft Office, particularly Word, Excel, and Outlook
Comfort navigating shared drives, renaming and organizing files, and handling general office technology including printing, copying, and scanning
Experience operating a multi-line phone system
Strong communication skills with a professional and clear telephone manner
Strong attention to detail and the ability to manage multiple priorities simultaneously

The following will meaningfully strengthen your candidacy:

Previous experience in the construction or mechanical contracting industry, with familiarity with the relationship between general contractors, trade contractors, subcontractors, and field technicians
Familiarity with ECI GlobalEdge (fka Davisware)

Why This Role

We've been in business for nearly 80 years because we do things the right way and we take care of the people who help us do it. If you're looking for a place to plant roots, build your expertise, and be valued for the work you put in, this is that place.

To Apply

Please submit your resume and a brief note describing your experience with service contract billing or recurring billing in a field services environment.

Job Type: Full-time

Pay: $28.00 - $34.00 per hour

Benefits:

401(k)
Health insurance
Life insurance
Paid time off

Application Question(s):

Please describe your experience with service contract billing or recurring billing in a field services environment.
Have you managed service contract renewals? Please describe your experience.

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in new york, ny

HVAC Service Billing and Administrative Specialist

Executive Assistant – Financial Services Firm

Admin Administrative Assistant

Youth Development Program Assistant

Multinational Producing Office Administrator

Administrative Assistant

Administrative Assistant, Gap Inc. Human Resources

Administrative Assistant

Administrative Assistant

Administrative Assistant (Daycare)

Administrative Assistant to SVP Facilities Dept

Administrative Assistants

Administrative Assistant

Human Resources Assistant

Admin Administrative Assistant

Executive Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

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