Top 1058 Director personal assistant Jobs in New York, Ny

Executive Assistant
CIM Group, LP —New York, NY
- $80,000 - $110,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Wellness program
- Paid parental leave
Quick Apply
Assistant Food Service Manager
Community Help in Park Slope, Inc., AKA CHiPS —Brooklyn, NY
- $30 - $33 an hour
- Full-time
- Spanish
- Ability to walk for extended periods
- Mid-level
- Paid training
- Health insurance
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Assistant Director of Facilities
The Frick Collection —New York, NY
- $98,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Disability insurance
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Administrative Assistant - Part-Time
Odyssey House INC —New York, NY
- $27.47 - $34.29 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Commuter assistance
- Disability insurance
Quick Apply
Policy Assistant, Political 4 - UN Horizontal issues Section
EUROPEAN UNION DELEGATION TO THE UNITED NATIONS —New York, NY
- $7,600 - $9,000 a month
- Full-time
- English
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
HEARTSHARE HUMAN SERVICES OF NEW YORK —Brooklyn, NY
- $85,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Assistant Director of Housekeeping
The Mark Hotel —New York, NY
- $85,000 - $100,000 a year
- Full-time
- Word processing
- Mid-level
- Windows
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Assistant Director of Operations - Blue Sky Residence
BRC - Bowery Residents' Committee, Inc. —Queens, NY
- $85,690 a year
- Full-time
- Bilingual
- CPR Certification
- Management
- 403(b) matching
- Paid holidays
Project Assistant, NYC Maternal Mortality Review Committee
The Fund for Public Health in New York City —Queens, NY
- $80,000 - $82,000 a year
- Full-time
- Background check
- Microsoft Excel
- HIPAA
- Commuter assistance
- Health insurance
Quick Apply
Senior Executive Assistant
Ralph Lauren —New York, NY
- $80,000 - $140,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
14d
Executive Assistant to Chair
NYU Langone Health —New York, NY
- $70,481.60 - $90,000.00 a year
- Microsoft Excel
- Microsoft Outlook
- Office
- Wellness program
Special Assistant to the President & CEO
Association Office —Manhattan, NY
- $85,000 - $95,000 a year
- Online Application
- Office
- High school diploma or GED
- Bachelor's degree
- Health insurance
- Paid time off
15h
Project Assistant (Temp)
The Fund for Public Health in New York City —Queens, NY
- $45 an hour
- Temporary
- Microsoft Word
- Background check
- Office
- Paid holidays
Quick Apply
Academic ASAP Program Coordinator
The City University of New York (CUNY) —New York, NY
- $56,641 - $68,470 a year
- Part-time
- Microsoft Excel
- Office
- University
- Health insurance
- Paid time off
1d
Senior Director, Floor – Maison Madison
Hermès Paris —New York, NY
- $141,899 - $176,432 a year
- Full-time
- Merchandising
- 3 years
- Conflict management
- Profit sharing
- Paid parental leave
4d
Assistant Director for Student Organizations and Affinity Groups (71101)
Pratt Institute —Brooklyn, NY
- $62,000 - $66,500 a year
- Weekends as needed
- Mid-level
- Residential
- Master's degree
- Commuter assistance
- Health savings account
11d
Operations & Administration Manager - New York City Office
Casey Family Programs —New York, NY
- $83,215 - $112,585 a year
- Full-time
- Office
- Driving
- Children
- Paid holidays
- Health insurance
Quick Apply
Assistant Director, Program
Harlem Children's Zone —New York, NY
- $80,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Commuter assistance
- Disability insurance
Quick Apply
IMMIGRATION ADMINISTRATIVE ASSISTANT
MERCY CENTER INC —Bronx, NY
- $40 - $50 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant
EDUCATION THROUGH MUSIC INC —New York, NY
- $65,000 - $68,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Commuter assistance
- Health insurance
Quick Apply
15h

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Executive Assistant

CIM Group, LP -
New York, NY

Quick Apply

Job Details

Full-time
$80,000 - $110,000 a year

Benefits

Wellness program
Paid parental leave
Health savings account
Disability insurance
Health insurance
Dental insurance
Paid time off
Parental leave
Vision insurance
401(k) matching
Volunteer time off
Bereavement leave

Qualifications

Microsoft Excel
Microsoft Outlook
Executive administrative support
Video conferences (communication methods)
Managing executive calendars
Logistics planning

Full Job Description

ABOUT CIM GROUP:
CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest. Back in 1994, our three founders focused on projects in Southern California neighborhoods. Today, we are a diverse team of 900+ employees with projects across the Americas. Our projects have delivered jobs; created comfortable places to live, work, and relax; and provided necessary and sustainable infrastructure. Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today!

POSITION PURPOSE:
The Executive Assistant provides high-volume, high-priority support to a fast-paced senior executive and a team of senior leadership professionals. This role serves as a trusted partner, enabling leadership to operate efficiently by managing complex logistics, anticipating needs, and ensuring seamless coordination across internal and external stakeholders. The ideal candidate is highly organized, proactive, discreet, and thrives in a fast-paced, client-facing environment.

RESPONSIBILITIES:

Provide comprehensive administrative support to a top-level executive and multiple senior leaders, including calendar management (across multiple time zones), meeting coordination, and travel planning.
Proactively manage and prioritize competing demands, ensuring leaders are prepared for meetings, presentations, and key engagements.
Arrange detailed domestic travel itineraries, including flights, accommodations, and logistics; anticipating travel needs and proactively adjust plans as business priorities shift.
Mange the coordination of meetings including technology and refreshment set-up, preparation of meeting materials (e.g. agenda and presentation), etc.
Set-up and maintain departmental and/or management files according to established criteria.
Event planning responsibilities including but not limited to; planning corporate events, and booking related travel.
Prepare and process expense reports. Reconcile charges to Corporate and/or business credit card(s) and review, approve, code, and process invoices related to departmental expenses including but not limited to: setting up vendors, ensuring appropriate insurance coverage is obtained and submitted, and tracking payments to ensure timely payments.
Serve as a reliable point of contact between executives, internal teams, and external partners.
Handle sensitive and confidential information with the highest level of discretion.
Performs other duties, including special projects, as assigned.

EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)

Bachelor’s degree and/or related experience preferred.
5-10 years of experience in an administrative assistant role.
Experience supporting multiple executives simultaneously, with demonstrated ability to prioritize competing demands, preferably within fast-paced environment.
Proven ability to manage complex calendars and logistics at an executive level.
Strong proficiency in Microsoft Office including Outlook, Word, Excel, PowerPoint required.
Experience with video conferencing software is preferred.
Experience with accounts payable software desirable.
Experience with office equipment such as printers, copiers, scanners, mail metering machines.

ABOUT YOU:

Exercises sound judgment and discretion, making timely, well-informed decisions to resolve issues and navigate competing priorities in a fast-paced environment.
Exhibits a strong ownership mindset, consistently responding to requests with urgency and accountability while ensuring tasks and deliverables are completed accurately and on time.
Maintains a professional, polished presence, serving as a trusted representative of senior leadership and positively reflecting the organization in all interactions.
Communicates with clarity and confidence, effectively engaging with stakeholders across all levels of the organization, including senior executives, external partners, and boards of directors.
Handles sensitive and confidential matters with discretion and tact, responding thoughtfully and effectively to complex or high-stakes inquiries and concerns.
Demonstrates strong business acumen.

WHAT CIM OFFERS:
At CIM, we believe our success stems from our collective efforts, and we are committed to providing well-rounded support and resources for our employees. In addition to a competitive compensation plan, CIM offers a comprehensive benefits program for employees to thrive both inside and outside of work. Eligible employees can enjoy a wide range of benefits, including:

A variety of Medical, dental, and vision benefit plans
Health Savings Account with a generous employer contribution
Company paid life and disability insurance
401(k) savings plan, with company match
Comprehensive paid time off, including: vacation days, 10 designated holidays, sick time, and bereavement leave
Up to 16 hours of volunteer time off
Up to 16 weeks of Paid Parental Leave
Ongoing professional development programs
Wellness program, including monthly and quarterly prizes
And more!

Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required. At CIM, base pay is one part of the total compensation package. This role is eligible for bonus pay in addition to base salary. The anticipated base salary range for the position in New York, NY is $80,000 - $110,000.

#LI-SP1

HOW WE FEEL ABOUT DIVERSITY AND INCLUSION:
At CIM Group, we believe that the unique perspectives and backgrounds of our employees enhance everything we do. We are committed to fostering an inclusive environment where diversity is not only respected but celebrated. We strive to ensure that our workplace is free from discrimination and harassment, allowing everyone to contribute meaningfully and feel a sense of belonging. As an equal opportunity employer, we strictly prohibit any form of unlawful discrimination and adhere to the laws enforced by the EEOC. Our goal is to provide a safe and supportive environment where all employees can grow and make impactful contributions together.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on CIM Group._ Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process._

CIM is committed to maintaining the confidentiality and privacy of your personal and financial information. Please click here for our Privacy Policy.

CIM does not accept unsolicited resumes from Agencies. Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid. If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.

#INDHP

Work Location: In person

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Refine Your Search

director personal assistant jobs in new york, ny

Executive Assistant

Assistant Food Service Manager

Assistant Director of Facilities

Administrative Assistant - Part-Time

Policy Assistant, Political 4 - UN Horizontal issues Section

Administrative Coordinator

Assistant Director of Housekeeping

Assistant Director of Operations - Blue Sky Residence

Project Assistant, NYC Maternal Mortality Review Committee

Senior Executive Assistant

Executive Assistant to Chair

Special Assistant to the President & CEO

Project Assistant (Temp)

Academic ASAP Program Coordinator

Senior Director, Floor – Maison Madison

Assistant Director for Student Organizations and Affinity Groups (71101)

Operations & Administration Manager - New York City Office

Assistant Director, Program

IMMIGRATION ADMINISTRATIVE ASSISTANT

Executive Assistant

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