Top 988 Office facilities coordinator Jobs in New York, Ny

Office Services Workflow Coordinator
RR Donnelley —New York, NY
- $25 an hour
- Overtime
- Hospitality
- Computer literacy
- Pass drug screening
- Disability insurance
- Health insurance
Quick Apply
Workplace Coordinator
Legora —New York, NY
- $89,250 - $105,000 a year
- Full-time
- Hospitality
- Google Workspace
- Mid-level
- Commuter assistance
- Health savings account
Office Manager
1199SEIU Family of Funds —New York, NY
- $89,200 - $111,500 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
Second Shift Facilities Coordinator
Hines —New York, NY
- $77,800 - $116,600 a year
- Weekends as needed
- Mid-level
- Office
- Administrative experience
Program Coordinator
NYU Langone Health —New York, NY
- $66,300 - $71,380 a year
- Online Application
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
- Wellness program
Office Coordinator
On Board Experiential —New York, NY
- $25 - $35 an hour
- Part-time
- Hybrid work
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Office Coordinator
Enterprise Community Partners, Inc. —New York, NY
- $28.37 - $32.31 an hour
- Weekends as needed
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Administrative Services Specialist
U.S. Court of International Trade —New York, NY
- $58,169 - $94,588 a year
- Online Application
- Background check
- Word processing
- Writing skills
- Commuter assistance
- Health savings account
Quick Apply
Office Support Coordinator (Part-time)
VX MEDIA LLC —New York, NY
- $1,800 - $2,400 a month
- Part-time
- Mid-level
- Office
- Administrative experience
Quick Apply
3d
Senior Workplace Operations Coordinator
Everlaw —New York, NY
- $42.79 - $53.85 an hour
- Monday to Friday
- Hybrid work
- Hospitality
- Google Workspace
- Mid-level
- Paid parental leave
- Paid holidays
8d
Facilities Sr Coordinator - New York City, NY
CBRE —New York, NY
- $80,000 - $85,800 a year
- Full-time
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Meeting & Events Coordinator
CBRE —New York, NY
- $30.77 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
7d
Workplace Coordinator
Rippling —New York, NY
- $27 - $44 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Continuous improvement
10d
Office Coordinator
Adams Clinical —New York, NY
- $30.00 - $35.10 an hour
- Full-time
- Spanish
- Office
- Administrative experience
- Health savings account
- Health insurance
Facilities Coordinator - New York City, NY
CBRE —New York, NY
- $25 - $27 an hour
- Full-time
- Hospitality
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Admissions Coordinator
Cobble Hill Lifecare —Brooklyn, NY
- $66,300 - $75,000 a year
- Full-time
- Skilled nursing facility
- Mid-level
- Case management
- Paid holidays
- Dental insurance
Quick Apply
Project Coordinator
NYU Langone Health —New York, NY
- $66,300 - $70,350 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
8d
Facilities Coordinator
CBRE —New York, NY
- $60,000 - $70,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Facilities Operations Center Dispatcher
The City University of New York (CUNY) —New York, NY
- $68,668 - $74,754 a year
- Full-time
- Mid-level
- Office
- University
- Health insurance
- Paid time off
14d
Laboratory Operations Coordinator
Columbia University —New York, NY
- $70,000 - $83,500 a year
- Full-time
- Mid-level
- 3 years
- Databases

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Office Services Workflow Coordinator

RR Donnelley -
New York, NY

Quick Apply

Job Details

Full-time
$25 an hour

Benefits

Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Adoption assistance
Parental leave
Vision insurance
401(k) matching
Life insurance

Qualifications

Professional ethics
Administrative experience
High school diploma or GED
Desktop applications
Productivity software
Cross-functional collaboration
Cross-functional communication
Office experience

Full Job Description

Company Description

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

Position summary

The Workflow Coordinator for Office Services delivers exceptional customer service for our clients by coordinating workflow in one or more of the following areas: reprographics (copy) and mail services in both physical and digital environments, intake, hospitality, facilities, audio/visual, reception.

Workflow Coordinators will support other Williams Lea service lines as needed, including but not limited to expense processing, accounts payable, or other back-office (administrative, virtual or shared) services.

Job duties

(* denotes an “essential function”)

- Coordinate workflow within the team, prioritizing jobs and delegating duties to associates.
- Assist the team in completing large or more complex jobs (i.e. large numbers of requests or high volumes of incoming/outgoing activities, expansive administrative support requests)
- Ensure team provides outstanding service to client, while building strong customer relationships.
- Immediately escalate any operational problems or issues to Lead, Supervisor or Manager.
- Produce required reports on schedule.
- Provide job intake services as prescribed by manager.
- Read, interpret and understand all requests (emails, phone, in-person, and forms).
- Communicate with manager and client on job or deadline issues.
- Conduct and direct quality assurance process to maintain efficient workflow and assure client satisfaction.
- Monitor workflow to ensure jobs are completed efficiently, accurately and within deadlines.
- Assess incoming requests selecting the best equipment and/or resources for successful completion
- Make sure team follows standard operating procedures at all times.
- Train new employees on policies and procedures.
Load copiers with paper and toner as needed.
Maintain all logs and reporting documentation as required.
Additional duties may include client or manager requests, such as setting-up conference rooms with audio/visual equipment and/or furniture configuration, mail and messenger services, food and beverage services, assist with reception coverage, manage multiple phone lines and/or visitor check-in.
Must be able to lift up to 50 lbs. on a regular basis.
Adhere to Williams Lea policies in addition to client site policies.
Use equipment and supplies in a cost-efficient manner.

Working conditions

Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.
Ability to work overtime as needed.
Work is performed in a professional work environment.
Professional attire required.
Hazards include working with office machines (copiers, faxes, scanners, bindery equipment, paper cutters) and cleaning supplies and toner.
Must be able to work standing up all or most of the time.

Qualifications

High school diploma or equivalent.
Minimum of three years’ experience in office services preferably in a legal, banking or large corporate environment.
Experience directing workflow in an organized manner to meet deadlines occurring quickly and simultaneously.
Intermediate computer skills required, generally using Microsoft Office.
Familiar with procedures supporting service line, such as mail, reprographics, or other administrative support services
Skilled in the use of reprographics equipment, mail, phone and/or digital equipment and other office hardware and/or software, as applicable to service line.
Demonstrates customer service skills needed to maintain effective working relationships with clients and team members through excellent, professional verbal and written communication skills.
Attention to detail with emphasis on accuracy and quality.
Ability to handle sensitive and/or confidential documents and information.
Capable of demonstrating exemplary work ethics and professionalism at all times; maintains professional demeanor and composure at all customer service interactions.
Ability to make independent decisions and use problem-solving skills and in line with appropriate standards/procedures.
Excellent problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level.
Must be able to interact effectively with multi-functional and diverse backgrounds in a fast-paced, team environment.
Must be self-motivated with positive can-do attitude.

Additional Information

he rate of pay for this role at the noted RRD location is $25 / hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

Shift: Monday - Friday - 12:00PM to 9:00PM

#GOC

#LI-0925

#li-onsite

#WLNAT

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans

Quick Apply

Refine Your Search

office facilities coordinator jobs in new york, ny

Office Services Workflow Coordinator

Workplace Coordinator

Office Manager

Second Shift Facilities Coordinator

Program Coordinator

Office Coordinator

Office Coordinator

Administrative Services Specialist

Office Support Coordinator (Part-time)

Senior Workplace Operations Coordinator

Facilities Sr Coordinator - New York City, NY

Meeting & Events Coordinator

Workplace Coordinator

Office Coordinator

Facilities Coordinator - New York City, NY

Admissions Coordinator

Project Coordinator

Facilities Coordinator

Facilities Operations Center Dispatcher

Laboratory Operations Coordinator

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