Top 65 document control Jobs in new york ny

Document Control Administrator
Young Management & Consulting —Jersey City, NJ
- From $26.09 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- Health insurance
Quick Apply
5d
Document Control Specialist / Project Officer Associate
The LiRo Group —Long Island City, NY
- $60,000 - $80,000 a year
- Urgently hiring
- Research
- Mid-level
- Office
- Employee stock purchase plan
- Referral program
9d
Document Control Analyst
exp —New York, NY
- $50,000 - $80,000 a year
- Full-time
- Microsoft Word
- Mid-level
- Office
Construction Document Control Administrator
Parsons —New York, NY
- $35.96 - $62.93 an hour
- SharePoint
- Experience equivalent to degree accepted
- Senior level
- Wellness program
- Paid holidays
1d
Project Processing Specialist
Armand Corporation —Jersey City, NJ
- $95,000 - $124,999 a year
- Full-time
- 5 years
- Computer literacy
- Research
Quick Apply
Engineering Tech Aide-Scheduler
JMV Associates, LLC —Jersey City, NJ
- $70,000 - $95,000 a year
- Full-time
- Hybrid work
- Background check
- Mid-level
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
9d
Construction Operations Coordinator
Confidential —Linden, NJ
- Full-time
- Mid-level
- Office
- Continuous improvement
- Health savings account
- Health insurance
Quick Apply
Insurance Job File Coordinator
SERVPRO —Waldwick, NJ
- $18 - $25 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Document Control Administrator – Healthcare
SRE ENGINEERING DPC —New York, NY
- $90,000 - $140,000 a year
- Full-time
- 5 years
- Senior level
- Communication skills
Quick Apply
Field Administrator (entry level)
RailWorks Corporation —New York, NY
- $46,000 - $62,000 a year
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Dental insurance
- Paid sick time
Document Control Lead
Luster National —Queens, NY
- $45 - $67 an hour
- Full-time
- Hybrid work
- Background check
- Oracle
- Microsoft Outlook
- Wellness program
- Paid parental leave
Document Control Specialist
MP Engineers & Architects —New York, NY
- $25 - $30 an hour
- Full-time
- Computer science
- Computer Science
- Engineering
Quick Apply
Document Control Specialist - Rail and Transit
Parsons —New York, NY
- $35.05 - $61.35 an hour
- Bachelor's degree
- Organizational skills
- SharePoint
- Wellness program
- Paid holidays
Field Administrator
RailWorks Corporation —New York, NY
- $62,000 - $832,000 a year
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Dental insurance
- Paid sick time
Document Control Lead/Manager
Group PMX —Queens, NY
- $120,000 - $135,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
Expeditor
SI Engineering, P.C. —New York, NY
- $55,000 - $75,000 a year
- Research
- Mid-level
- 3 years
- Paid holidays
- Disability insurance
Quick Apply
Expeditor
SI Engineering —New York, NY
- $55,000 - $75,000 a year
- Research
- Mid-level
- Office
- Paid holidays
- Disability insurance
Office Engineer/Document Control Manager
SRE ENGINEERING DPC —New York, NY
- $110,000 - $135,000 a year
- Full-time
- Mid-level
- 3 years
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Clerk - General Office Duties
Tutor Perini Corporation —New Rochelle, NY
- $20 - $24 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
Senior Document Control Specialist
Mace —New York, NY
- From $120,000 a year
- Full-time
- Oracle
- Windows
- SharePoint
4d

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document control jobs near new york ny

Document Control Administrator

Young Management & Consulting -
Jersey City, NJ

Quick Apply

Job Details

Full-time
From $26.09 an hour
5 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
401(k) matching
Professional development assistance
Life insurance
Referral program
Retirement plan

Qualifications

Microsoft Excel
Microsoft Outlook
Data Retention (Data management)
Engineering project drawing management
Attention to detail
Construction document control
Organizational skills
Business Administration
Associate's degree

Full Job Description

Position Summary

Young Management & Consulting (YMC) is seeking a highly organized and detail-oriented Document Control Administrator to support engineering, design, and construction programs. This position is responsible for managing, tracking, distributing, and maintaining project documentation throughout the project lifecycle while ensuring compliance with established document control procedures, quality standards, and confidentiality requirements.

Reporting to project leadership and client management teams, the Document Control Administrator will serve as the primary coordinator for document management activities, supporting design reviews, construction document workflows, and project record retention. The ideal candidate will possess strong organizational skills, experience working within engineering and construction environments, and proficiency with document management systems such as Trimble e-Builder, SharePoint, and Microsoft Office.

Key ResponsibilitiesDocument Control & Records Management

Manage, organize, and maintain all incoming and outgoing project documentation, including engineering drawings, specifications, reports, correspondence, permits, contracts, and construction records.
Ensure proper document classification, version control, revision tracking, and secure storage of project records.
Maintain document control procedures that support project compliance, audit readiness, and records retention requirements.
Process, distribute, archive, and retrieve project documentation in accordance with established standards and procedures.
Safeguard confidential, proprietary, and privileged project information while ensuring appropriate stakeholder access.

Project Documentation Coordination

Serve as the lead coordinator for document control activities across assigned projects and programs.
Receive, track, log, distribute, and monitor engineering and construction documents throughout the review and approval process.
Coordinate document reviews among engineering, construction, environmental, permitting, and other technical disciplines.
Monitor document review schedules and ensure timely completion of review cycles and approvals.
Facilitate communication between project teams regarding document status, outstanding comments, and required actions.

Systems Administration & Technical Support

Utilize Trimble (e-Builder), SharePoint, and other document management platforms to manage project documentation and workflows.
Upload, maintain, and organize construction drawings, review comments, memoranda, transmittals, and supporting project records.
Maintain project databases and tracking logs for all incoming and outgoing documentation.
Support implementation and continuous improvement of document management processes and workflows.
Assist project teams with document retrieval, system navigation, and document control best practices.

Reporting & Project Support

Generate routine and ad hoc reports summarizing document status, review progress, pending actions, and project metrics.
Track Technical Assistance Applications (TAAs), engineering submissions, review schedules, and associated documentation.
Prepare status reports and management summaries for project leadership and client stakeholders.
Support project meetings by providing documentation updates, tracking action items, and maintaining meeting records.
Assist with project closeout activities, ensuring all records are complete, organized, and transferred in accordance with client requirements.

Quality Assurance & Compliance

Ensure documentation complies with project procedures, contractual requirements, regulatory standards, and client expectations.
Perform quality checks to verify document accuracy, completeness, and proper revision control.
Support audits, inspections, and records management reviews.
Maintain strict adherence to confidentiality, information security, and document retention policies.

Required Qualifications

Associate's Degree or Bachelor's Degree in Business Administration, Engineering Technology, Construction Management, Information Management, or a related field preferred.
Minimum of five (5) years of experience in document control, records management, project coordination, scheduling, or administrative support within engineering, architectural, utility, infrastructure, or construction environments.
Demonstrated experience managing engineering drawings, technical documents, construction records, and confidential project information.
Experience serving as a lead coordinator or task leader for document management activities.
Strong understanding of document control procedures, records retention practices, and revision control methodologies.
Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
Experience with document management platforms such as Trimble e-Builder, SharePoint, Bluebeam, Procore, or similar systems.
Excellent organizational, analytical, and problem-solving skills.
Strong verbal and written communication skills.
Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
Ability to work independently with minimal supervision while maintaining a high level of accuracy and professionalism.

Preferred Qualifications

Experience supporting utility, transportation, public infrastructure, engineering, or capital construction programs.
Familiarity with engineering design review processes and construction project lifecycles.
Experience tracking project schedules, review cycles, and workflow milestones.
Knowledge of records management standards and document control best practices.
Experience supporting technical review programs involving multiple engineering disciplines.

Core Competencies

Document Control & Records Management
Technical Document Review Coordination
Project Administration
Workflow Tracking & Scheduling
Database Management
Quality Assurance
Confidential Information Management
Communication & Stakeholder Coordination
Attention to Detail
Time Management & Organization

Work Environment

Office and project support environment.
Frequent interaction with engineering, construction, project management, and client teams.
Extended periods working with computer systems and document management platforms.
May support multiple projects simultaneously and work under established project deadlines.

Pay: From $26.09 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Tuition reimbursement

Work Location: In person

Quick Apply

Refine Your Search

document control jobs in new york ny

Document Control Administrator

Document Control Specialist / Project Officer Associate

Document Control Analyst

Construction Document Control Administrator

Project Processing Specialist

Engineering Tech Aide-Scheduler

Construction Operations Coordinator

Insurance Job File Coordinator

Document Control Administrator – Healthcare

Field Administrator (entry level)

Document Control Lead

Document Control Specialist

Document Control Specialist - Rail and Transit

Field Administrator

Document Control Lead/Manager

Expeditor

Expeditor

Office Engineer/Document Control Manager

Clerk - General Office Duties

Senior Document Control Specialist

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