Top 70 Facilities associate Jobs in New York Ny

Facilities Associate
HEARTSHARE HUMAN SERVICES OF NEW YORK —Brooklyn, NY
- $21.98 - $24.73 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
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Showroom Maintenance & Warehouse Associate
Ashley Northeast —Paramus, NJ
- $18 - $20 an hour
- Overtime
- Merchandising
- High school diploma or GED
- Children
- Profit sharing
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Facilities Associate
RH —New York, NY
- $28 - $32 an hour
- Full-time
- Mid-level
- Office
- Project management
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Jr Associate, Facilities
Movement Gyms —New York, NY
- $26 - $28 an hour
- Part-time
- Mid-level
- Ability to lift 50 pounds
- Driver's License
- Flexible schedule
Quick Apply
Warehouse Associate
Foundation Building Materials —Brooklyn, NY
- $18 - $25 an hour
- Full-time
- Forklift
- Residential
- High school diploma or GED
- Health savings account
- AD&D insurance
14d
Associate, Gym Ops
Movement Management LLC —Brooklyn, NY
- $18.75 an hour
- Part-time
- Communication skills
- Teaching
- Entry level
- Gym membership
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Jr Associate, Gym Ops
Movement Management LLC —Brooklyn, NY
- From $18.25 an hour
- Part-time
- No experience needed
- Cleaning
- In-person
- Gym membership
- Opportunities for advancement
Quick Apply
FACILITIES CLEANING ASSOCIATE
Callen-Lorde Community Health Center —New York, NY
- $22 an hour
- Full-time
- Customer service
- High school diploma or GED
- 1 year
- Commuter assistance
- Disability insurance
Quick Apply
Overnight Facilities Associate
Major Food Group - New York —New York, NY
- $25 - $28 an hour
- Part-time
- Spanish
- High school diploma or GED
- Organizational skills
- Referral program
Quick Apply
7d
Member Services Associate
Court 16 —Manhattan, NY
- $25 an hour
- Inventory management
- Administrative experience
- In-person
- Health insurance
- Paid time off
Facilities Cleaning Associate
Great Performances —Bronx, NY
- $18 - $20 an hour
- 8 hour shift
- Ability to lift 50 pounds
- US work authorization
- Warehouse
- Health insurance
- Dental insurance
Quick Apply
Associate Research Scientist
NYU Langone Health —New York, NY
- $58,500 - $77,000 a year
- Online Application
- Supervising experience
- University
- Neurology
- Wellness program
7d
Associate Director, Facilities & Operations
New York University —New York, NY
- $85,000 - $105,000 a year
- Full-time
- Hybrid work
- 5 years
- Laboratory experience
- Analysis skills
Housekeeping + Maintenance Associate
Chelsea Piers —New York, NY
- $21 - $25 an hour
- Overtime
- Spanish
- Customer service
- English
- Commuter assistance
- Health insurance
Quick Apply
13d
Facilities Associate – Corporate Services Solutions
MSCI —New York, NY
- $107,000 - $139,000 a year
- Full-time
- Hospitality
- 5 years
- Mid-level
Buildings Operations Associate - Central Office
HOMES FOR THE HOMELESS, INC —New York, NY
- $50,000 - $55,000 a year
- Full-time
- Mid-level
- Residential
- Travel
- Commuter assistance
- Paid holidays
Quick Apply
Maintenance Associates, Bond Street
EQUINOX —New York, NY
- $17 an hour
- US work authorization
- Hand tools
- Entry level
Grocery Clerk / Store Maintenance Associate
AKS Connect —Brooklyn, NY
- Contract
- Merchandising
- Sanitation
- Maintenance
Quick Apply
Associate Lab Director, GES Core Facilities
Memorial Sloan Kettering Cancer Center —New York, NY
- $137,500 - $227,000 a year
- Online Application
- 5 years
- Continuous improvement
- Doctor of Philosophy
Facilities Associate
PUBLIC ADVOCATE —Manhattan, NY
- $26,000 a year
- Part-time
- Mid-level
- Office
- Driver's License
- Loan forgiveness

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Facilities Associate

HEARTSHARE HUMAN SERVICES OF NEW YORK -
Brooklyn, NY

Quick Apply

Job Details

Full-time
$21.98 - $24.73 an hour

Benefits

Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Employee assistance program
Vision insurance
403(b)
Life insurance

Qualifications

Vendor relationship building
High school diploma or GED

Full Job Description

HeartShare Human Services of New York is seeking a highly organized and detail-oriented Facilities Associate to assist the Director of Facilities & Assistant Director of Facilities & Operational Compliance with the daily administrative operations of the department. This primarily office-based role supports vendor coordination, work order tracking, compliance oversight, and invoice processing to ensure our facilities remain safe, compliant, and welcoming environments for individuals with developmental disabilities.

The ideal candidate is initiative-taking, reliable, customer-service oriented, and able to manage multiple administrative responsibilities in a fast-paced environment with exceptional attention to detail.

Primary Responsibilities and Essential Functions of Position:

Vendor Coordination, Scheduling & Oversight

Assist the Director of Facilities & Assistant Director of Facilities & Operational Compliance with scheduling service calls and recurring scheduled work across all agency locations.
- Coordinate and oversee recurring and one-time vendor services, including but not limited to Snow removal services, Lawn maintenance, Pest control, Dryer and hood cleaning, Trash removal, elevator inspections, HVAC preventative maintenance, appliance repairs, and purchases.
Obtain detailed estimates and proposals from qualified vendors, ensuring clarity of scope.
Address vendor-related issues promptly and professionally, resolving discrepancies and escalating concerns when necessary.
Serve as a point of contact between the Facilities department, vendors, and program sites regarding maintenance schedules, site access, and job status.
Monitor vendor performance and verify with program staff that services were performed in accordance with agency standards.
Maintain and update the facilities work calendar, scheduling appointments, inspections, and service visits.

Invoice Processing & Financial Coordination

Receive and process vendor invoices for owned and leased properties, ensuring contracted work has been completed before approval, and ensure all supporting documentation is attached.
Process invoices for supplies purchased and used by the Maintenance Department.
Utilize WorxHub facilities management system to accurately match invoices to corresponding work orders.
Collaborate with the Fiscal department to track and reconcile payments, maintaining accurate financial records.
Obtain vendor statements and oversee the timely reconciliation and payment of outstanding invoices.
Maintain organized digital and physical filing systems for invoices, contracts, service reports, and related documentation to support audits and reporting.

Automated Facilities Management

Utilize WorxHub to update work requests, track vendor tasks, and log vendor activities.
Record detailed work order progress, including descriptions, photos, preventive maintenance tracking, and project updates.
Monitor open work orders to ensure timely follow-up and that no items are overlooked.

Administrative Support

Draft, send, and track emails, service requests, and follow-up communications.
Assist with scanning, digitizing, and archiving documentation.
Support the Director of Facilities & Assistant Director of Facilities & Operational Compliance with daily administrative tasks and special projects.
Prepare and distribute memos, status updates, and internal communications as requested.
Participate in professional development training and workshops as required.

High school diploma or GED required; Bachelor’s degree preferred
1–3 years of experience in facilities, property management, office administration, or a similar role preferred.
Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
Experience in using automated facilities management systems, such as WorxHub, preferred.
Strong organizational and time-management skills with the ability to manage multiple priorities
Exceptional attention to detail and accuracy
Excellent written and verbal communication skills.

Benefits

What we offer once YOU join our growing family:

At Heartshare we offer a comprehensive benefit package based on full-time/part-time status. You can expect:

Rewarding Work in a team environment.
Paid vacation, sick, personal days, and holidays.
403(B) retirement plans with employer contribution.
Health, dental, vision and life insurance.
Employee Assistance Program (EAP).
Flexible spending account (Dependent Care, Medical, Parking, and Transit).
Employee Appreciation Programs and Events.
Tuition Assistance Program.
Professional Development opportunities.
Gympass Discount
Verizon Wireless Discount.
BJs Membership discount.
Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more

Heartshare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process, please reach out to [email protected].

About Heartshare

Who WE ARE:

For over 150 years, Heartshare has been dedicated to championing and empowering New Yorkers society has too often overlooked and

underestimated.

To learn more about Heartshare, please visit our website at www.heartshare.org or follow us on Twitter LinkedIn YouTube Instagram Facebook

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Refine Your Search

facilities associate jobs in new york ny

Facilities Associate

Showroom Maintenance & Warehouse Associate

Facilities Associate

Jr Associate, Facilities

Warehouse Associate

Associate, Gym Ops

Jr Associate, Gym Ops

FACILITIES CLEANING ASSOCIATE

Overnight Facilities Associate

Member Services Associate

Facilities Cleaning Associate

Associate Research Scientist

Associate Director, Facilities & Operations

Housekeeping + Maintenance Associate

Facilities Associate – Corporate Services Solutions

Buildings Operations Associate - Central Office

Maintenance Associates, Bond Street

Grocery Clerk / Store Maintenance Associate

Associate Lab Director, GES Core Facilities

Facilities Associate

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