Top 1189 Assistant administrator Jobs in New York State

Office Administrator / Executive Assistant
Carter's —New York, NY
- $80,000 - $85,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
Assistant Director - Administrator on Duty
NYC Health + Hospitals —New York, NY
- $101,000 a year
- Online Application
- Skilled nursing facility
- Nursing home
- Master's degree
- Commuter assistance
- Paid holidays
Assistant Administrator
The Paramount at Somers Rehabilitation and Nursing Center —Somers, NY
- Up to $95,000 a year
- Full-time
- Skilled nursing facility
- Management
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Executive Chief of Staff (Professional School Assistant Administrator)
The City University of New York (CUNY) —New York, NY
- $160,000 - $180,000 a year
- Research
- Office
- Master's degree
- Health insurance
- Paid time off
5d
Office Administrator / Bookkeeping Assistant
Elegante Granite & Marble Inc. —Westbury, NY
- $29 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Practice Administrator
Columbia University —New York, NY
- $90,000 - $100,000 a year
- Full-time
- Microsoft Excel
- HIPAA
- Master's degree
Assistant Director
NYC Health + Hospitals —New York, NY
- $90,000 - $105,000 a year
- Online Application
- Microsoft Word
- Hospital
- Computer literacy
- Commuter assistance
- Paid holidays
Assistant Administrator
Rochester Center —Rochester, NY
- $65,000 - $70,000 a year
- Full-time
- Skilled nursing facility
- Computer literacy
- Mid-level
Quick Apply
10d
Assistant Administrator
Sutton Park Center for Nursing and Rehab —New Rochelle, NY
- $70,000 a year
- Full-time
- Skilled nursing facility
- Mid-level
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Assistant Director - CUIMC
Columbia University —New York, NY
- $85,000 - $92,000 a year
- Full-time
- Mid-level
- 3 years
- University
10d
Assistant Administrative Coordinator for Digital Learning and Assessments (FT, 12-month)
Eastern Suffolk BOCES —Patchogue, NY
- $116,081 a year
- Full-time
- Mid-level
- Office
- Contracts
11d
Assistant Operations Manager
NYU Langone Health —New York, NY
- $70,481.60 - $121,580.64 a year
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Wellness program
12d
Assistant Dean, Career Education and Advising
Columbia University —Manhattanville, NY
- $185,000 - $200,000 a year
- Full-time
- 7 years
- Office
- University
Administrative Assistant
Columbia University —New York, NY
- $66,300 - $70,000 a year
- Full-time
- Surgery
- Microsoft Office
- University
9d
Office Administrator, New York City
Casey Family Programs —New York, NY
- $83,215 - $112,585 a year
- Full-time
- Office
- Driving
- Children
- Paid holidays
- Health insurance
Quick Apply
Grants Administrator
New York University —New York, NY
- $74,174.40 - $90,657.60 a year
- Full-time
- Hybrid work
- Customer service
- Word processing
- Mid-level
Residency Program Administrator
Montefiore Einstein —Bronx, NY
- $60,000 - $75,000 a year
- Full-time
- Mid-level
- High school diploma or GED
- 1 year
Research Assistant
Columbia University —New York, NY
- $61,692.40 a year
- Weekends as needed
- Spanish
- Vital signs
- Mid-level
Administrator
DePaul —Cheektowaga, NY
- $85,000 - $95,000 a year
- Full-time
- 18 years or older
- Clean driving record
- HIPAA
- 403(b) matching
- Paid holidays
Assistant Director, Admissions Communications
New York University —New York, NY
- $70,000 - $84,700 a year
- Full-time
- Hybrid work
- Management
- Mid-level
- University

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Office Administrator / Executive Assistant

Carter's -
New York, NY

Apply Now

Job Details

Full-time
$80,000 - $85,000 a year

Qualifications

Vendor relationship building
Confidential information handling
Microsoft Outlook
In-person customer service
Executive administrative support

Full Job Description

Office Administrator / Executive Assistant

Serving the needs of all families with young children, Carter's Inc. is the largest North American apparel retailer exclusively for babies and young children, encompassing Carter's, OshKosh B'gosh, Skip*Hop and Little Planet brands. Meaningful work, constant learning, genuine people, and a community guided by core values that promote inclusion and innovation is in everything we do. There are many reasons to build your career at Carter's.

HOW YOU'LL MAKE AN IMPACT:

This role typically reports to the VP, GM Skip Hop and is based in our NYC office on-site 4 days/week (Mon-Thurs).

50%: Office Operations

Point person on all office operation needs (i.e. project/construction management, repairs, maintenance, improvements, processes), working with IT, HR and facilities
Leads project management responsibilities and on-site support of construction and other office projects as needed
Build and maintain relationships with vendors, building staff and management to ensure office safety and prompt response to office needs (fire safety, mail and delivery process, office security)
Oversees the general wellbeing of the office, maintains organization, and coordinates with relevant teams to address any issues
Maintains kitchen and office supplies including ordering and storing
Coordinate and lead any internal office moves and office set-ups for guests (specifically visiting executives)
Acts as the liaison with external cleaning service to ensure service is meeting expectations
Provide front desk reception service (greeting guests and answering phones) as needed
Manage badge and QR code process for employees and visitors
Misc. operational support to the office
Create shipping labels for all outgoing product samples and packages
Receive all incoming packages and ensures appropriate team is notified
Is the lead for all trade show sample shipments
Liaise with shipping carrier, ensures on-time arrival and pickups at destination

40%: Executive Assistant

Manage Vice President calendar including the executive office calendar between Carter's and Skip Hop teams
Plan, prioritize and organize high volume of day-to-day activities, increasing efficiency for the Vice President
Process all expenses including all executive team travel and SAP invoicing (building expenses, office supplies, cleaning services, and contractors)
Arrange meetings, coordinate special events, and prepare agendas to increase executive visibility at all levels within the organization (i.e. huddles, department meetings, town halls, coffee chats, trainings and holiday celebrations)
Coordinate with Carter's Headquarters Office in Atlanta to manage executive meetings and visits
Manage remote meetings and build relationships with Atlanta based departments
Support customer meetings, including managing food, room requirements and greeting as needed
Manage the contingent workforce process including processing contracts and managing expenses

10%: Misc. Administrative

Schedule candidate interviews (and candidate travel, as needed)
Manage and follow through on candidate expense reimbursement
Assist with planning and execution of employee engagement events
Maintain company organizational charts and employee photos

WE'D LOVE TO HEAR FROM YOU IF: Must have:

Strong organizational skills including the ability to perform and prioritize multiple tasks simultaneously with excellent attention to detail Ability to operate independently
Ability to work autonomously with minimal direction and meet deliverables in a fast-paced environment
5+ years administrative experience supporting the Vice President level
Excellent verbal and written communication skills

- Strong, intermediate skills in MS Office - Word, Excel, PowerPoint and Outlook - Ability to handle confidential and sensitive information in a professional manner

Anticipates needs with a strong sense of initiative and high level of customer service
Ability to lift and/or carry up to 20+ lbs; pulling or pushing of carts and boxes when necessary

Preferred skills and experience:

Previous experience supporting a remote satellite office or consumer goods/ wholesale environment
Previous successful experience supporting a team
Domestic and international travel planning experience preferred
Strong project management skills
Creative thinking and the ability to find innovative solutions

MAKE A CAREER AT CARTER'S:

Career Development: Success starts from within, and we have several paths from which you can choose to enhance your career evolution. From Carter's University to Toastmasters to mentorship programs and more,

we encourage you to utilize these tools to elevate your professional prowess.

NOTE: This job description is not intended to be all-inclusive. The duties described may be changed or reassigned at the discretion of management, and the employee may be required to perform duties that are not listed in the

job description.

Compensation for this position ranges from $80,000-$85,000 based on skills and experience.

Carters is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, veteran status, or any other status protected by federal, state, or local law.

Apply Now

Refine Your Search

assistant administrator jobs in new york state

Office Administrator / Executive Assistant

Assistant Director - Administrator on Duty

Assistant Administrator

Executive Chief of Staff (Professional School Assistant Administrator)

Office Administrator / Bookkeeping Assistant

Practice Administrator

Assistant Director

Assistant Administrator

Assistant Administrator

Assistant Director - CUIMC

Assistant Administrative Coordinator for Digital Learning and Assessments (FT, 12-month)

Assistant Operations Manager

Assistant Dean, Career Education and Advising

Administrative Assistant

Office Administrator, New York City

Grants Administrator

Residency Program Administrator

Research Assistant

Administrator

Assistant Director, Admissions Communications

I want to receive the latest job alert for assistant administrator in new york state

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