Top 410 Contract administrator Jobs in New York State

Construction Project Coordinator
BOTHAR Construction, LLC —Binghamton, NY
- $70,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
- Dental insurance
Quick Apply
9d
Grants Administrator
Hudson Valley Farm Hub —Hurley, NY
- $71,500 - $85,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
10d
Contract and Compliance Manager
National Vacuum Environmental Services Corp —Sanborn, NY
- $70,000 - $80,000 a year
- Full-time
- Mid-level
- 3 years
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
9d
Contracts Manager
Confidential —Center Moriches, NY
- $35 - $45 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Data entry
Quick Apply
5d
Grants Manager
Confidential —Center Moriches, NY
- $45 - $55 an hour
- Part-time
- Hybrid work
- Background check
- Writing skills
- Mid-level
- Flexible schedule
Quick Apply
5d
Contract Administrator
Related —New York, NY
- $100,000 - $120,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Contract Administrator
Scholastic —New York, NY
- $60,100 - $68,700 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Employee stock purchase plan
- Health insurance
3d
Contracts Specialist
Guidepoint —New York, NY
- $95,000 - $115,000 a year
- Hybrid work
- Mid-level
- 3 years
- Bachelor's degree
- Commuter assistance
- Health insurance
Energy Portfolio Manager, Energy Supply and Interconnection Contracts
Meta —New York, NY
- $160,000 - $232,000 a year
- Google Workspace
- 6 years
- Analysis skills
8d
Deal Operations Administrator
Palantir Technologies —New York, NY
- $75,000 - $112,000 a year
- Full-time
- Hybrid work
- Customer service
- Writing skills
- Mid-level
- Commuter assistance
- Paid parental leave
Contract Management Professional
Siemens —New York, NY
- $139,128 - $175,000 a year
- Full-time
- Engineering
- English
- Office
Risk & Independence Contract Specialist Senior Manager - Advisory Consulting Services
PRICE WATERHOUSE COOPERS —New York, NY
- $91,000 - $321,500 a year
- 6 years
- High school diploma or GED
- Fair chance
- Paid holidays
- Health insurance
Commercial Contracts Manager (Global)
Videojet —New York, NY
- $100,000 - $130,000 a year
- Full-time
- Remote
- 8 years
- Bachelor's degree
- Travel
- Health insurance
- Dental insurance
Contract Administrator
New York County District Attorney's Office —New York, NY
- $74,486 - $87,630 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Research
- Loan forgiveness
11d
IT Contract Specialist
NYU Langone Health —New York, NY
- $84,577.92 - $122,430.00 a year
- Online Application
- 5 years
- HIPAA
- Mid-level
- Wellness program
Deal Desk Manager (Contract)
Armada —New York, NY
- $50 - $75 an hour
- Contract
- Remote
- Mid-level
- 8 years
- Continuous improvement
- Health savings account
- Paid holidays
Staff Contract Administrator
The Port Authority of New York and New Jersey (PANYNJ) —New York, NY
- $73,658 - $117,832 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Commuter assistance
Quick Apply
7d
Senior Contract Manager
Cytiva —New York, NY
- $160,000 - $180,000 a year
- Full-time
- Remote
- Engineering
- Travel
- Senior level
- Health insurance
- Dental insurance
Commercial Contracts Specialist
Palantir Technologies —New York, NY
- $90,000 - $130,000 a year
- Full-time
- Hybrid work
- Writing skills
- Research
- Mid-level
- Commuter assistance
- Paid parental leave
10d
Risk & Independence Contract Specialist Senior Manager - Advisory Consulting Services
PwC —New York, NY
- $91,000 - $321,500 a year
- Full-time
- 6 years
- High school diploma or GED
- Travel
- Paid holidays
- Health insurance

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Construction Project Coordinator

BOTHAR Construction, LLC -
Binghamton, NY

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year
9 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Microsoft Word
Customer communication
Contract management
Microsoft Excel
Coordinating with subcontractors on construction projects
Customer service
Construction contract administration
Salesforce
SharePoint
Project contract management
Adobe Acrobat

Full Job Description

Position Summary

The Construction Project Administrator provides administrative and project support for multiple heavy highway construction projects. This position is responsible for managing project documentation, coordinating contract administration, processing project correspondence, supporting subcontract administration, maintaining compliance documentation, and assisting Project Managers with the day to-day administrative functions necessary for successful project delivery. This position is essential to ensuring our projects remain organized, compliant with contract requirements, and supported through timely communication and accurate record keeping.

Primary Responsibilities

Project Documentation

Establish and maintain complete electronic and hard-copy project files.
Maintain organized project records throughout the life of each project.
Create and maintain project logs, including: o Submittal Logs o RFI Logs o Change Order Logs o Shop Drawing Logs o Material Certification Logs o Contract Correspondence Logs
Maintain organized records of owner correspondence.
Prepare meeting agendas and meeting minutes when requested.
Prepare documentation for Time and Material cost analysis
Prepare documentation for Change Order’s
Assist in assembling project closeout documentation.

Submittals and RFIs

Prepare and distribute material and shop drawing submittals.
Maintain the project submittal register.
Track the review status of all submitted documents.
Follow up with suppliers, subcontractors, engineers, and owners to facilitate timely reviews.
Prepare and distribute Requests for Information (RFIs).
Maintain current RFI logs and response tracking.

Contract Administration

Prepare subcontract agreements.
Coordinate execution of subcontract agreements.
Maintain subcontractor insurance certificates and required documentation.
Track subcontract compliance with contractual requirements.
Maintain project correspondence and contract documentation.
Coordinate execution of change order documentation as directed by the Project Manager.

Financial Administration

Process subcontractor payment applications.
Collect supporting documentation for subcontractor payments.
Assist Project Managers with owner payment application documentation.
Coordinate invoice processing with the Accounting Department.
Maintain records supporting project billings.
Track subcontract balances and retainage.
Prepare Time & Material (T&M) cost analyses and supporting reports for extra work performed under force account or time and material directives.
Prepare change order cost analyses and supporting documentation for review by the Project Manager, including labor, equipment, material, subcontractor, and other associated project costs.

Compliance

Assist in maintaining compliance with owner, regulatory, and contractual requirements by:

Tracking required project documentation.
Maintaining prevailing wage and labor compliance documentation when applicable.
Maintaining DBE participation documentation.
Organizing material certifications and testing documentation.
Assisting with project audits.
Supporting project closeout requirements.

Communication

Maintain professional communication with owners, subcontractors, suppliers, engineers, inspectors, and internal staff.
Coordinate project meetings as requested.
Monitor outstanding documentation and proactively follow up with responsible parties.
Support multiple Project Managers and projects simultaneously while maintaining accuracy and organization.

General Expectations

Employees in this position are expected to:

Maintain strict confidentiality regarding company and project information.
Exercise professionalism in all communications.
Demonstrate initiative by identifying and resolving administrative issues before they become project delays.
Maintain organized project files at all times.
Meet deadlines established by owners, Project Managers, and company leadership.
Work collaboratively with all departments.
Continually improve administrative processes and efficiencies.

Required Skills

The successful Construction Project Administrator should demonstrate:

Exceptional organizational skills.
Strong written and verbal communication.
Attention to detail.
Time management and prioritization.
Professional customer service.
Ability to work independently.
Ability to manage multiple deadlines simultaneously.
Problem-solving skills.
Adaptability in a fast-paced construction environment.

Work Environment

This position is primarily office-based but may require periodic visits to active construction sites. Site visits require compliance with all company safety policies, including the use of appropriate personal protective equipment.

Performance Expectations

Performance will be evaluated based on:

Accuracy of project documentation.
Organization and maintenance of project files.
Timeliness of submittals and project correspondence.
Responsiveness to Project Managers and field personnel.
Ability to prioritize multiple projects.
Professional communication.
Initiative and problem-solving.
Overall contribution to successful project delivery.

AN EQUAL OPPORTUNITY EMPLOYER

Pay: $70,000.00 - $90,000.00 per year

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Location:

Binghamton, NY (Required)

Work Location: In person

Quick Apply

Refine Your Search

contract administrator jobs in new york state

Construction Project Coordinator

Grants Administrator

Contract and Compliance Manager

Contracts Manager

Grants Manager

Contract Administrator

Contract Administrator

Contracts Specialist

Energy Portfolio Manager, Energy Supply and Interconnection Contracts

Deal Operations Administrator

Contract Management Professional

Risk & Independence Contract Specialist Senior Manager - Advisory Consulting Services

Commercial Contracts Manager (Global)

Contract Administrator

IT Contract Specialist

Deal Desk Manager (Contract)

Staff Contract Administrator

Senior Contract Manager

Commercial Contracts Specialist

Risk & Independence Contract Specialist Senior Manager - Advisory Consulting Services

I want to receive the latest job alert for contract administrator in new york state

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