Top 1103 Department assistant Jobs in New York State

Department Assistant
School of Visual Arts —New York, NY
- $31.58 an hour
- Overtime
- Google Workspace
- Research
- Mid-level
Quick Apply
Research Assistant - CHASM Department
The City University of New York (CUNY) —New York, NY
- $54,324 - $63,554 a year
- Doctoral degree
- Bachelor of Science
- Mid-level
Administrative Assistant
Major League Baseball —New York, NY
- $65,000 - $80,000 a year
- Overtime
- Writing skills
- Mid-level
- 3 years
- Paid parental leave
- Paid holidays
Quick Apply
Administrative Assistant for Programs in PT and OT
Columbia University —New York, NY
- $66,300 a year
- Full-time
- Writing skills
- Mid-level
- Office
LEGAL ADMINISTRATIVE ASSISTANT
MENDES & MOUNT LLP —New York, NY
- $65,000 - $80,000 a year
- Full-time
- Typing
- Entry level
Administrative Assistant
Services For The Underserved, Inc. —Brooklyn, NY
- $35,000 - $40,000 a year
- Full-time
- Remote
- Spanish
- Microsoft Excel
- Microsoft Outlook
Administrative Assistant to one Attorney
Heron Legacy Law —West Islip, NY
- $25 - $35 an hour
- Part-time
- Computer literacy
- In-person
- Entry level
Quick Apply
Receptionist/Administrative Assistant
Surge Strategies —New York, NY
- $25 - $32 an hour
- Part-time
- Background check
- Computer literacy
- Office
- Paid training
- Health insurance
Quick Apply
Administrative Assistant
Air Aroma USA —New York, NY
- From $50,000 a year
- Full-time
- Research
- Office
- In-person
- Health insurance
- Dental insurance
Quick Apply
Service Department Assistant (Bronx, NY)
Philips —New York, NY
- $20 - $31 an hour
- Overtime
- High school diploma or GED
- US work authorization
- 1 year
- Health savings account
- Employee stock purchase plan
Administrative Assistant
Columbia University —New York, NY
- $59,312 - $60,312 a year
- Full-time
- Research
- Mid-level
- Office
Administrative Assistant
Hospital for Special Surgery —New York, NY
- $30.77 - $46.84 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Inventory management
- Office
Administrative Assistant
New York Institute of Technology —New York, NY
- $47,000 - $49,000 a year
- Part-time
- Microsoft Outlook
- Bachelor of Science
- Office
- Paid holidays
- Paid time off
Administrative Assistant
Higher Ground IHS —New York, NY
- $23 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Paid time off
- Opportunities for advancement
Quick Apply
Administrative Assistant
OFFICE OF THE MAYOR —Manhattan, NY
- $75,000 a year
- Full-time
- Research
- Mid-level
- Office
Administrative Assistant
International Shoppes LLC —Valley Stream, NY
- $30 an hour
- Background check
- Office
- Microsoft Office
Quick Apply
Administrative Assistant
Blackstone Group —New York, NY
- $70,000 - $130,000 a year
- Full-time
- Microsoft Outlook
- Office
- 1 year
Administrative Assistant
Mutual of America Financial Group —New York, NY
- $40,000 - $65,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Arrow Search Partners —New York, NY
- $70,000 - $90,000 a year
- Inventory management
- Mid-level
- Office
Administrative Assistant - Part-Time
Odyssey House INC —New York, NY
- $27.47 - $34.29 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Commuter assistance
- Disability insurance
Quick Apply

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Department Assistant

School of Visual Arts -
New York, NY

Quick Apply

Job Details

Part-time
$31.58 an hour

Qualifications

Google Workspace
Research
High school diploma or GED
Productivity software

Full Job Description

JOB TITLE: Department Assistant

JOB POSTED: July 20, 2026

DEPARTMENT: BFA Advertising and BFA Design

REPORTS TO: Department Chair and Director of Operations

SCHEDULE: Part-Time (3 days/week, 21 hours/week), Onsite

CLASSIFICATION: Non-Exempt (Hourly)

COMPENSATION: $31.58 per hour

POSITION SUMMARY

Under the direction of the Department Chair and the Director of Operations, the Department Assistant serves as the primary point of contact and manages the administrative functions of the BFA Advertising and BFA Design departments. Responsibilities include general office management, student appointment scheduling and management, and assisting with department events and initiatives. This position requires a welcoming professional demeanor, stellar organizational skills, and the ability to manage competing priorities in a collaborative, creative environment.

The BFA Advertising (https://sva.edu/academics/undergraduate/bfa-advertising) and BFA Design (https://sva.edu/academics/undergraduate/bfa-design) departments work in tandem to create an active, evolving, and team-based office that supports our students academically and professionally. Members of the small (but mighty) office work closely with one another on long-form projects and recurring yearly deadlines as we support our students in competitions, portfolios, and an array of on-campus events aimed at giving them the best experience SVA has to offer, and fostering world-class young designers.

DUTIES AND RESPONSIBILITIES

Serve as the primary receptionist, welcoming and directing students, faculty, and guests.
Schedule in-person and virtual student appointments for the Department Chair, Director of Operations, and Curriculum Coordinator.
Process invoices, requisitions, monthly expenses, and payments for the Department Chair, Director of Operations, guest lecturers, freelancers, and substitute instructors.
Retrieve transcripts, facilitate Independent Study requests, and clear students for graduation portfolio reviews (including archiving entries).
Coordinate the reservation and scheduling of department meeting spaces.
Maintain general office upkeep, including keeping communal supply areas in order and sharing basic kitchen cleanup. Order and manage inventory for office and student supplies.
Receive incoming shipments and assist with moving materials, supplies, and student artwork for exhibitions and events.
Assist the Department Chair with executive support, including drafting recommendations and visa letters; conduct preliminary research on plagiarism accusations as needed.
Maintain registration databases for Senior Industry Day, workshops, and other departmental initiatives.
Provide hands-on support for key SVA events, including Accepted Students Day, Open House, Orientation, and Industry Day.
Assist staff and students with submitting competition entries.
Perform other job-related duties or special projects as assigned.

MINIMUM QUALIFICATIONS

High School Diploma or equivalent
Proficiency in Google Workspace and Microsoft Office
1-2 years of professional experience in an administrative, receptionist, or academic support role.
Excellent written and verbal communication skills

PREFERRED QUALIFICATIONS

BA/BFA preferred
Basic familiarity with Canvas LMS (or a strong willingness to learn).
Experience with research and drafting memos and letters in a professional setting.

KNOWLEDGE, SKILLS, AND ABILITIES

Proven ability to handle sensitive information with absolute confidentiality and discretion.
Highly organized with the ability to manage multiple priorities in a fast-paced environment.
Ability to work both independently and collaboratively across various staff levels with tact, adaptability, and a sense of humor.
Willingness to work occasional flexible hours or overtime to support major department events.

PHYSICAL REQUIREMENTS (OR WORKING CONDITIONS)

Schedule: Part-Time (3 days/week, 21 hours/week), Onsite (remote work not available).
Schedule Flexibility: Requires a flexible schedule and a willingness to work occasional hours outside the normal schedule for department events.
Remote Work Policy: This is an on-site role; remote work accommodations are rare and permitted only on an occasional, pre-approved basis, requiring adherence to all standard department communication protocols and methods. Employee will be required to maintain the same standard work schedule and hours as would be performed in the office.
Ability to utilize standard office equipment; capacity to stand, walk, or sit for prolonged periods; ability to lift or move office supplies/materials, and student artwork/portfolios weighing up to 20-25 lbs.

APPLICATION INSTRUCTIONS

To be considered for this position, candidates must submit the following:

Cover Letter: Describe your interest in the position and how your qualifications meet the stated requirements.
Résumé or CV: Include relevant experience and key responsibilities.

WORKING AT SVA

The School of Visual Arts has been a leader in the education of artists, designers, and creative professionals for more than seven decades. With a faculty of distinguished working professionals, a dynamic curriculum, and an emphasis on critical thinking, SVA is a catalyst for innovation and social responsibility. Comprising over 7,000 students at its Manhattan campus and over 41,000 alumni from 128 countries, SVA also represents one of the most influential artistic communities in the world. For more information about the College's 30 undergraduate and graduate degree programs.

Click here (https://sva.edu/about/about-sva/working-at-sva) to learn what it's like to work at SVA.

The School of Visual Arts is an equal opportunity employer. Diversity and inclusion is a core principle of the College. SVA enjoys a community that represents a significant number of historically underrepresented communities, ethnic and religious backgrounds, gender identities, diverse abilities, and foreign countries, and all are encouraged to apply.

Quick Apply

Refine Your Search

department assistant jobs in new york state

Department Assistant

Research Assistant - CHASM Department

Administrative Assistant

Administrative Assistant for Programs in PT and OT

LEGAL ADMINISTRATIVE ASSISTANT

Administrative Assistant

Administrative Assistant to one Attorney

Receptionist/Administrative Assistant

Administrative Assistant

Service Department Assistant (Bronx, NY)

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant - Part-Time

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