For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.
Understands and adheres to the WPH Performance Standards, Policies and Behaviors
Abstracts all primary sites for Analytic and Non-Analytic cases into NF-KACI Oncology software utilizing Pathology Reports, Radiation Oncology (ARIA), and EMRs (EPIC, ModMed Dermatology).
Employs Defensive Abstracting Techniques to support text and data elements. Employs approved edits software to ensure zero (0) errors to New York State Cancer Registry and the National Cancer Database (NCDB) when validating an abstract.
Abstracts a comprehensive data set in a timely manner including data fields not typical of a comprehensive data set.
Abstracts RCRS cases to the fullest ability at the time of abstraction.
Uses reportable lists and applies skillful judgment in complicated case identification. Runs a computerized case finding program to download new cases.
Performs quality editing of cases entered through the case finding program. Differentiates between and categorizes new cancer cases, recurrent cancer cases and multiple primary cases.
Reviews and analyzes hospital records, computerized reports and other medical reports for relevant cancer data; determines and classifies demographics, primary site, histology, stage and treatment on all cancer sites.
Uses AJCC 8th Edition TNM Stage Manual and Version 9 TNM Stage Manual, ICD-O database/manual, SEER Program Coding and Staging Manual, SSDI Manual, Hematopoietic Database, SEER*Rx, Solid Tumor Rules, Grade Manual, Cancer Forum, and any other relevant manuals to ensure accuracy.
Responsible for updating treatment information that is gathered after the case has been abstracted.
Responsible for collecting, analyzing and coding patterns of recurrence in cancer patients treated initially for cure, with identification of sites and dates of recurrent cancer and subsequent treatment; determines and codes cause of death in patients who have expired.
Participate in Quality Review of Abstracts.
Participates in department projects when assigned.
Attend Virtual Cancer Conferences when assigned. Patients discussed shall be abstracted with all information at time of presentation. Synopsis of discussion to assist with completing the abstract as well as identify the patient as being discussed at cancer conferences shall be done at time of presentation.
Attend Department Meetings. When requested, provide a presentation to be discussed.
Uses Windows applications and interfaces with Information Systems for data input, analysis and retrieval.
Researches and prepares complicated follow-up histories for cancer patients, documenting disease status, condition and treatment for the duration of the patient's life span.
Communicate by telephone, email, and fax with physicians, hospitals, and other health institutions to obtain necessary follow-up information.
Uses Internet resources to obtain follow-up on patients (Social Security Death Index, telephone directories, and newspaper obituaries).
Performs all other related duties as assigned.
High School HS/GED Required and
Current Oncology Data Specialist (ODS) certification through the National Cancer Registrar Association (NCRA); or on a pathway to ODS exam eligibility through one of the routes below, with the ability to obtain certification within 3 years of initial employment, per NCRA guidelines:
Route 1:
Education: Successful completion of an NCRA-accredited Associate Degree Program in Cancer Registry Management;
Experience : Successful completion of the program’s required practicum activities and competency assessments.
Route 2:
Education: Associate degree (or a minimum of 60 college-level credits) in any field; and Successful completion of an NCRA-accredited Certificate Program in Cancer Registry Management.
Experience: Successful completion of the program’s required practicum activities and competency assessments. All cancer registry coursework must be completed before beginning the practicum.
Route 3:
Education: Associate degree (or a minimum of 60 college-level credits) in any field. Coursework must include at least two semesters (six credit hours) of Human Anatomy and Human Physiology with a grade of C or higher.
Experience: Minimum of 1,950 hours (equivalent to one year full-time) experience in a cancer registry
Thorough knowledge of Commission on Cancer (CoC) standards, state cancer registry reporting requirements, and Rapid Cancer Reporting System (RCRS) guidelines.
Knowledge of anatomy, physiology, and medical terminology.
Experience using computerized systems for data abstraction, data entry, analysis, and report preparation.
Proficiency with Microsoft Office – including Outlook, Word, Excel, and Power Point.
Ability to effectively utilize internet-based applications and electronic reporting systems.
Excellent verbal and written communications skills.
Ability to meet deadlines and prioritize work to meet department goals and standards.
Strong decision-making skills vital with excellent judgment skills to supplement their knowledge and experience.
Proven ability to work independently and autonomously.
Medical Terminology – Language
Multi-tasking several projects at once
May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital’s SDS (Safety Data Sheet) data base and may be accessed through the hospital’s Intranet site (Employee Tools/SDS Access). A copy of the SDS data base can also be found at the hospital switchboard, saved on a disc.
NCRA Oncology Data Specialist - National Cancer Registrars Association ODS by National Cancer Registry Association (NRCA) Certified or Eligible to obtain within 3 years as described above. Required
White Plains Hospital Medical Center is an equal employment opportunity employer. White Plains Hospital Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.
